City Council May 9, 2023

May 9

City Council Meeting Summary

Time	Item	Item Summary	Motion Summary	Comment Summary
00:00:00	None: None	This appears to be an informal exchange at the beginning of a meeting, with various councilmembers and staff expressing thanks and making comments about the room setup. Councilmember Hoffman mentions that an eagle decoration has been broken for a while (00:00:32.21). Someone asks the City Manager to address the broken eagle (00:00:37.58).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

00:00:45	I: CALL TO ORDER IN THE COUNCIL CHAMBERS AT CITY HALL, 420 LITHO STREET - 5:00 PM	The meeting was called to order at 5:01 PM by Walford (00:01:16). The roll was called, and Councilmembers Cox, Hoffman, and Kelman were present. Vice Mayor Sobieski was not present, and Mayor Blalstein was present. The council then moved to the closed session agenda items, which included conferences with labor negotiators (00:01:39), legal counsel regarding existing litigation (Yimby versus the City of Sausalito) and real property negotiations related to MLK School (00:01:53), New Village School (00:02:09), and Galilee Harbor (00:02:13). Councilmember Cox announced she would recuse herself from negotiations in items three and four due to the proximity of her property to the properties subject to negotiation (00:02:47). The meeting was then adjourned to a closed session (00:02:59).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

00:03:57	II: OPEN SESSION IN THE COUNCIL CHAMBERS AT CITY HALL, 420 LITHO STREET - 7:00 PM	Mayor Walford reconvened the City Council meeting at 7:01 PM following a closed session, noting there were no announcements from the closed session. The council then proceeded to the regular agenda, starting with a motion to approve the agenda for the evening (00:04:23).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

00:04:27	1: SPECIAL PRESENTATIONS/MAYOR’S ANNOUNCEMENTS - 7:02 PM	Mayor Walford introduces the promotion of four Sausalito Police Department officers and hands it over to Chief Stacy Gregory (00:04:33). Chief Gregory expresses her excitement for the recognition of the four individuals (00:05:08). The officers being recognized are Brian Mather, Nicholas White, Paco Padilla, and Edgar Padilla (00:05:17). Chief Gregory recognizes Brian Mather, hired in 2008 and promoted to sergeant in June 2022, detailing his roles as a field training officer, defensive tactics instructor, boat operator, fleet maintainer, former detective, and member of the Central Marin hostage negotiation team (00:06:33). She notes his sense of humor and three-time PD employee of the year award (00:08:09). Next, Chief Gregory introduces Nicholas White, hired in 2010 and promoted to corporal in June 2022, highlighting his roles as a field training officer, pepper spray instructor, firearms instructor, bicycle instructor, homeless outreach team member, former hostage negotiation team member, and detective (00:09:03). She mentions his report writing efficiency and memory capability, earning him the nickname "Nickopedia" (00:09:49). She also mentions his 2022 employee of the year award and Extreme Act of Kindness Award for his work at the homeless encampment (00:10:10). Chief Gregory then introduces Paco Padilla, hired in 2009 and promoted to sergeant in February 2023, detailing his roles as a training officer, traffic officer, VIPs liaison, boat operator, and coordinator of alcohol measuring devices (00:10:40). She mentions his former membership in the Central Marin Special Response Team and his love for traveling and fishing (00:11:20). She also notes he received the Mark Thomas Award in 2011 and 2016 (00:11:53). Finally, Chief Gregory introduces Edgar Padilla, hired in 2016 and promoted to corporal in February 2023, highlighting his roles as a field training officer, taser instructor, bicycle officer, boat officer with a captain's license, and department fixer (00:12:28). She mentions his conversations with community members about fishing and boats, his 2018 Mark Thomas award, and his life-saving award (00:13:18). The city clerk then administers the oath of office to the newly promoted officers (00:13:49). Family members then pin the badges on the newly promoted officers (00:15:29). The council congratulates the officers on their promotions (00:17:48). Mayor Walford suggests having meetings dedicated solely to such positive events (00:18:35). A wedding ring that was found is returned to its owner (00:18:56).	So moved (00:04:27) Second (00:04:28) Motion passes with all in favor (00:04:30)	0 Total: 0 In Favor 0 Against 0 Neutral

00:19:18	2: ACTION MINUTES OF PREVIOUS MEETING - 7:20 PM	The council reviewed the action minutes from the previous meeting. The chair opened the floor for public comment, but there were no comments. The chair then closed public comment and asked for a motion to approve the minutes.	Motion to approve the minutes from the previous meeting, which was seconded and passed unanimously. (00:19:47)	1 Total: 0 In Favor 0 Against 1 Neutral
00:19:38 Sinan was Neutral: Observed that there were no public comments.
00:20:00	3: CONSENT CALENDAR - 7:23 PM	Mayor Walford opened the discussion on the consent calendar, highlighting two important proclamations: Asian American Native Hawaiian Pacific Islander Heritage Month and Jewish American Heritage Month. She read both proclamations aloud, emphasizing the diversity, contributions, and resilience of these communities. She noted that Councilmember Kelman and herself are members of the Jewish community. She then outlined the consent calendar process, noting that items are considered routine and non-controversial, expecting unanimous council support. She mentioned that council members could request items be removed for separate discussion. Councilmembers had no items to remove (00:23:19).	A motion was made to approve the consent calendar (00:23:45).	1 Total: 0 In Favor 0 Against 1 Neutral
00:23:30 Peter Van Meter was Neutral: Requested a clerical amendment to item 3F, changing the ordinance number from 02-2023 to 03-2023 (00:23:30).
00:23:54	5.A: Review Past and Updated Information on City Boards/Commissions/Committees/ Ad-HOC and Working Groups for the Purpose of Providing Direction to City Staff on Resource Allocation	The City Council reviewed information on city boards, commissions, committees, ad hoc, and working groups. The City Manager presented a summary of the history of the city's committee structure, noting challenges faced due to COVID-19 and staff turnover. The City Manager presented some specific recommendations about the frequency of meetings, that meetings be more quarterly as opposed to monthly, and that some bodies look at transitions to non-brown act status. He noted that he was told that he had made errors and that some of the committees were inactive or inaccurate (00:32:54). He also noted he would recruit experts in the community to city managers working groups so that there could be a utilization of the talent in the city on an ad hoc basis. The City Manager asked for direction from the City Council on committees such as the Finance Committee, OMIT, Dorothy Gibson residents group, Infrastructure Working Group, Legislative Review Committee, Cannabis Committee, Ad Hoc Committee on Revenue Options, Age-Friendly Task Force, Affordable Housing Working Group, and the Bridgeway Marina (00:34:40). Councilmember Cox believes that committees should function under the direction of the City Council and their work should be transparent, requiring periodic reports (00:48:14). She also supports continuing to appoint city council liaisons to various committees. A discussion ensued regarding council working groups, their purpose, remits, and the role staff plays in supporting them. Mayor Walford proposed a new real estate committee, but there was disagreement among councilmembers. Councilmembers discussed what committees should be eliminated. Councilmember Rundlewain raised the issue of two-person working groups and whether that is the way they want to establish a category of work (00:55:36).	No Motion	6 Total: 5 In Favor 0 Against 1 Neutral
00:37:51 Peter van Meter was In Favor: Peter van Meter advocated for live meetings. He said statutory committees have to have Brown Act rules and staff support. He said the rest of the committees should operate under the direction of the City Council. Committees should gather input and form recommendations to the council and that committees don't need to have staff support if they are given a specific council agenda. He said that some committees have been operating on a wild basis and gave the example of the bike and ped committee. He suggested the committees could be informally organized under the direction of the council, and requests staff time only when specifically needed. He said the committees should come back to the council with periodic reports. 00:40:22 Carolyn Ravel was In Favor: Carolyn Ravel said Sausalito Beautiful is a good example of a committee that doesn't need to operate under Brown Act requirements. They need a little bit of staff time and try to be efficient when they have a meeting. She has seen some wonderful work done by different committees, for example the Sustainability Commission. She said that Peter van Meter had some excellent ideas and the idea of task forces and quarterly meetings allows for citizen expertise while still considerate of staff time. 00:41:51 Sandra Bushmaker was Neutral: Sandra Bushmaker asked the City Council to keep committees on a short leash to prevent runaway projects that have not had city council approval. 00:42:39 Unknown was In Favor: Speaking on behalf of Age-Friendly-Sausalito, she said that they began by conducting a citywide survey to create a strategic action plan based on results from the survey and community meetings and with input from city officials. They have been conducting that plan without needing staff time and have provided their own funding. They hope that they have been more on the positive side than the negative side of taking staff time. 00:45:02 Matt Zook was In Favor: Matt Zook said he thought the council should move toward the Sausalito Beautiful modality which is a self assembled group of people who are interested in contributing. In the past, that kind of group has really made for community, and has not been inhibited or prohibited or constrained by city council appointments. 00:46:53 Richard Corman was In Favor: Richard Corman was in favor of the parking item that had already been decided.
01:55:52	5.B: Discussion and Direction to Staff regarding the Downtown Valet Parking Pilot Program	Councilmember Hoffman suggests separating the discussion into two parts: raising parking lot rates and the valet parking pilot program. She proposes voting on the parking rate issue immediately and postponing the valet program discussion, possibly to a later agenda, given budget considerations. Councilmember Walford expresses concern about time constraints, anticipating public comment on any parking-related topic, even if the items are separated. Hoffman then asks to vote on parking fees because they are revenues. The council discusses whether to amend the agenda to address this item after the budget discussion. Ultimately, the council decides to move on to the budget discussion and revisit the parking item if time permits. City staff clarifies that the item is to determine if the Council wants staff to continue working on the item at all (01:58:11).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

01:59:04	5.C): Preliminary Discussion on the FY2023-24 Budget	The City Manager and Interim Finance Director Chad presented a preliminary discussion on the FY2023-24 Budget. The presentation was for informational purposes only, with no decisions being requested from the council. The presentation included a review of significant progress made in the budget, challenges faced, strengths, weaknesses, opportunities, and threats. The finance director introduced a non-GAAP approach to viewing citywide funds, focusing on the general fund, MLK fund, Tidelands fund, and parking fund. The general fund relies primarily on property taxes, sales taxes and transient occupancy taxes. He identified approximately $3-4 million of restricted funds. Areas discussed by the council included service levels, intentional coding of funds, deferred maintenance and infrastructure, the MLK fund, the debt service fund, parking fund, the tidelands fund, the citywide expenses fund, a potential dashboard financial statements and timecard tracking for employees. (02:34:56) Walford requested from staff, at some point when we look at the budget, a comparison of professional services versus in-house staffing, including wages and benefits, and the cost for both. A main point of discussion was that the city is going to retire internal debt from the MLK Fund, but councilmembers wanted more information about what capital improvements were needed for this revenue generating asset before making a final decision.	No Motion	3 Total: 2 In Favor 0 Against 1 Neutral
03:35:27 Peter van Meter was In Favor: Expressed support for the presentation and the focus on maximizing payroll. He emphasized the importance of the police department's operating budget and the need for a long-term compensation strategy to retain officers, noting that it is less expensive than hiring new personnel and accounting for turnover. He supported full funding of Police. 03:39:09 Sandra Bushmaker was Neutral: Stressed the importance of continuing to build and retain staff and for a stable, functioning government. Also warned about the risks to Sausalito's fiscal standing between now and 2030, and for Council to stick to the basics, and cautioned against Project Creep. 03:41:19 Tricia Smith was In Favor: Clarified that the CARS program was created in 2015 by the Age Friendly Sausalito task force and adopted by the City Council, with Sausalito Village managing the program under a service agreement. She emphasized that the $21,000 annual funding mainly supports the program's one employee.
03:53:45	6: COMMUNICATIONS - 9:30 PM	Item 6 on the agenda was the Communications item. The mayor called for public comment on Item 5B first before continuing.	No Motion	2 Total: 0 In Favor 2 Against 0 Neutral
03:54:10 Sandra Bushmaker was Against: Sandra Bushmaker stated she is not in favor of the valet parking project and doesn't want more effort put into it. She believes improving parking rates is worth discussion. 03:54:34 Jan Johnson was Against: Jan Johnson is against the valet parking project. She links it to the plaza plan and mentions that parking is a major source of income for the city, estimating it to be 8 to 9 percent. She believes planning discussions for plazas out of parking lot one should be postponed until the city is out of its financial crisis.
03:55:36	6: COMMUNICATIONS - 9:30 PM	This agenda item is for members of the public to provide comments on items that are not on the agenda. Members of the public can fill out a speaker slip or raise their hand in the Zoom application to be called upon. Public comments are limited to two minutes.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

03:56:05	7: COUNCILMEMBER COMMITTEE REPORTS - 9:40 PM	Mayor Walford opened the floor for public comment on items not on the agenda, then closed public comment and moved to item seven, Councilmember Committee Reports.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

03:56:20	8: CITY MANAGER REPORTS, CITY COUNCIL APPOINTMENTS, OTHER COUNCIL BUSINESS	Mayor Walford opens item 8, which includes city manager reports, city council appointments, and other council business. He then opens the floor for public comment on items 8B through 8E.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

03:56:39	8B: City Manager Information for Council - 9:55 PM	The meeting is adjourned. (03:56:39)	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

03:56:40	8C: Appointments to Boards, Commissions and Committees - 9:58 PM	The Mayor closes the public comment period. The City Manager indicates that there is no report for this item this evening.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

03:56:46	8D: Future Agenda Items - 10:00 PM	Under Item 8D, the council discussed future agenda items, focusing on scheduling a workshop to discuss labor negotiations (in closed session) and infrastructure in the budget (in open session) (03:57:02). Councilmember Hoffman was unavailable on the 20th, leading to a discussion of alternative dates (03:57:17). Various dates, including the 27th, the 2nd or 3rd of June, and the 18th were considered (03:58:00). Ultimately, the council agreed to schedule the workshop for Monday, June 22nd, from 11 AM to 1 PM or potentially 11 AM to 2 PM, with Councilmember Cox appearing remotely (04:02:00). Additional future agenda items mentioned were boards and commissions and the Florida Ferry town hall, with a call for additional public feedback and a conversation around it (04:02:50).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

04:03:04	8E: Other reports of significance - 10:10 PM	Councilmember Hoffman indicated agreement and mentioned having comments on the reports of significance. (04:03:04)	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

04:03:10	9: ADJOURNMENT - 10:15 PM	Councilmember Hoffman adjourned the meeting at 11:04 PM, noting the lateness of the hour (04:03:19).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

City Council Meeting Transcript

Adrian Brinton

City Council Jan 16, 2024

Time	Speaker	Text
00:00:00.12	Unknown	Huh?
00:00:01.30	Unknown	you
00:00:01.35	Unknown	Huh?
00:00:02.80	Unknown	Thank you.
00:00:03.17	Unknown	Thank you.
00:00:03.22	Unknown	Thank you.
00:00:03.24	Unknown	Thank you.
00:00:03.27	Unknown	Yeah.
00:00:03.32	Unknown	Yeah.
00:00:03.69	Unknown	It's really heavy. I'll just turn on the mirror.
00:00:04.01	Abbott	Thank you.
00:00:04.08	Unknown	you
00:00:04.15	Abbott	Thank you.
00:00:04.17	Unknown	Bye.
00:00:04.22	Abbott	Thank you.
00:00:05.51	Abbott	Amazing.
00:00:07.56	Stacy Gregory	Yeah.
00:00:07.86	Stacy Gregory	Thank you.
00:00:09.65	Abbott	I'll just turn on the air.
00:00:12.97	Abbott	Thank you.
00:00:19.10	Unknown	Thank you.
00:00:19.30	Unknown	you
00:00:24.30	Unknown	Digo, digo, digo.
00:00:25.04	Matt Zook	.
00:00:25.29	Abbott	Beagle, beagle.
00:00:25.36	Unknown	Thank you.
00:00:25.97	Unknown	Wow.
00:00:27.82	Matt Zook	Thank you.
00:00:27.89	Unknown	Thank you.
00:00:28.03	Councilmember Hoffman	You go.
00:00:28.25	Unknown	Thank you.
00:00:29.34	Unknown	It's not good.
00:00:29.41	Councilmember Hoffman	Is that right?
00:00:29.92	Councilmember Hoffman	.
00:00:30.00	Abbott	They do that.
00:00:30.04	Unknown	Thank you.
00:00:30.47	Councilmember Hoffman	Thank you.
00:00:30.59	Matt Zook	Thank you.
00:00:30.68	Councilmember Hoffman	Amen.
00:00:31.00	Unknown	Has that eagle been like that for a while?
00:00:32.03	Councilmember Hoffman	Thank you.
00:00:32.18	Unknown	Yeah.
00:00:32.21	Councilmember Hoffman	Yeah, it's been broken.
00:00:32.28	Matt Zook	It's been broken. Yeah, it's broken. Yeah, when we took it out.
00:00:33.71	Unknown	Thank you.
00:00:33.76	Councilmember Hoffman	.
00:00:34.83	Councilmember Hoffman	when we took it out.
00:00:36.02	Unknown	Thank you.
00:00:36.11	Councilmember Hoffman	Thank you.
00:00:36.70	Councilmember Hoffman	Thank you.
00:00:36.75	Unknown	Yes.
00:00:36.89	Councilmember Hoffman	Thank you.
00:00:36.90	Unknown	Thank you.
00:00:36.94	Unknown	for me.
00:00:37.56	Matt Zook	Yeah.
00:00:37.58	Unknown	Yeah. Mr. City Manager, can we get these?
00:00:39.97	Councilmember Hoffman	you
00:00:40.14	Matt Zook	Thank you, guys.
00:00:40.65	Carolyn Ravel	you
00:00:40.73	Unknown	Okay.
00:00:40.87	Unknown	I'll have it.
00:00:41.00	Unknown	All of them.
00:00:42.37	Unknown	Thank you.
00:00:42.67	Unknown	He's like,
00:00:43.03	Stacy Gregory	I mean,
00:00:43.97	Stacy Gregory	Thank you.
00:00:44.99	Unknown	Yeah.
00:00:45.51	Sandra Bushmaker	Thank you.
00:00:45.86	Walford	closed session items to get to, so we'll just start, and Ian's gonna join us in closed session. So, whenever you're ready, Walford.
00:00:54.84	Peter Van Meter	Good evening City Council. This regular meeting of May 9, 2023 is being held in Council Chambers located at 420 Little Street. Staff and members of the public are also participating through Zoom. This meeting is being broadcast live on the city's website and on cable TV channel 27.
00:01:16.36	Walford	Thank you very much, City Clerk. And I will now call the meeting to order at 5.01 PM. Would you please call the roll?
00:01:22.90	Peter Van Meter	Councilmember Cox.
00:01:24.39	Walford	PRESENT.
00:01:25.37	Peter Van Meter	Councilmember Hoffman.
00:01:26.82	Walford	Here.
00:01:27.00	Peter Van Meter	Councilmember Kelman. Here.
00:01:28.57	Walford	Here.
00:01:28.79	Peter Van Meter	Thank you.
00:01:29.25	Peter Van Meter	Vice Mayor Sobieski, not present yet, and Mayor Blalstein.
00:01:33.45	Walford	Okay, so we'll get started with our closed session agenda items. This evening in closed session, we'll be hearing
00:01:39.59	Walford	conference with labor negotiator.
00:01:41.48	Walford	Government Code Section 54957.6, Agency Designated Representative Charles Sakai, Deborah Muchmore,
00:01:48.17	Walford	Employee Organization SEIU Local 1021.
00:01:50.81	Walford	Conference with Legal Counsel, Existing Litigation,
00:01:53.90	Walford	Yimby versus city of Sausalito conference with legal counsel, real property negotiations pursuant to California government code section 5495 6.8 property site MLK school.
00:02:04.89	Walford	Conference of legal counsel, real property negotiations pursuant to California government code.
00:02:09.95	Walford	Section five four nine five six point eight New Village School.
00:02:13.51	Walford	Conference with legal counsel real property negotiations pursuant to California government code section 54956.8 Galilee Harbor.
00:02:21.19	Walford	I will now open it up for public comment on these closed session items.
00:02:27.37	Peter Van Meter	So if there are no, yeah, there's nobody attending, there's nobody present in the room, but if you are on Zoom and you want to make public comment, please use the raise hand function and we don't see any comments.
00:02:39.63	Walford	Okay, we'll now adjourn to closed session. However, Council Member Cox wanted to add one point.
00:02:44.33	Council Member Cox	Yes, I will be recusing myself from
00:02:47.75	Council Member Cox	the negotiations in items three and four due to the proximity of my property to the properties subject to negotiation. Thank you.
00:02:58.64	Council Member Cox	Thank you.
00:02:59.02	Walford	and will now adjourn to closing.
00:02:59.97	Council Member Cox	session.
00:03:00.26	Walford	Thank you.
00:03:01.94	Tricia Smith	Recording stopped.
00:03:57.90	Walford	Okay, we're all set.
00:04:03.74	Walford	Okay, welcome back everyone. We're returning from closed session and there are no closed session announcements. So welcome to this regular city council meeting on May the 9th and I'm calling the meeting back into order at 7.01 PM. And I'm really excited to, before we get started. Oh, I guess I have to.
00:04:23.92	Walford	I'll go ahead and ask for a motion to approve the agenda this evening first.
00:04:27.40	Council Member Cox	So moved.
00:04:27.90	Walford	Thank you.
00:04:27.92	Council Member Cox	Thank you.
00:04:28.50	Walford	Second.
00:04:30.33	Walford	Okay, all in favor say aye. Aye.
00:04:32.21	Unknown	I,
00:04:33.05	Walford	Okay, fantastic. Well, now I'm really excited because we have last week got to swear in for last meeting, we swore in four new police officers. And this meeting we are going to get to see some fantastic police department promotions. So with no further ado, I will hand it over to our chief Stacy Gregory, who can get us started.
00:05:05.94	Stacy Gregory	No.
00:05:06.83	Stacy Gregory	OK.
00:05:08.57	Stacy Gregory	So we're excited to be here. We have four promotions that are also long overdue, not as long overdue as the last ones were, but,
00:05:17.65	Stacy Gregory	We have four pretty awesome guys that we want to recognize. And so I'll just start by bringing them up.
00:05:26.65	Stacy Gregory	Come on, guys.
00:05:38.90	Stacy Gregory	So it's no secret that we have been short staffed and
00:05:45.53	Stacy Gregory	but our service and our commitment to the community hasn't wavered at all. And these guys are the reasons why. These are the leaders of our department.
00:05:56.28	Stacy Gregory	Um,
00:05:57.90	Stacy Gregory	A lot of work coming out of these guys from
00:06:02.19	Stacy Gregory	shifting their schedule to cover shifts,
00:06:04.88	Stacy Gregory	train new officers,
00:06:06.98	Stacy Gregory	manage a homeless encampment.
00:06:09.81	Stacy Gregory	I mean, the list goes on and on and on and on. And it's been never ending. And it will continue to go on as they promote in their positions. And so I want to take this time to talk about each of them individually.
00:06:23.87	Stacy Gregory	um,
00:06:26.57	Stacy Gregory	so you know
00:06:27.70	Stacy Gregory	kind of who they are, what they do for us. And I'm going to do it in no particular order, but...
00:06:33.81	Stacy Gregory	Actually, I'll do it in the order that they promoted. So we'll first talk about Brian Mather and Brian Mather. Raise your hands. Everybody knows.
00:06:43.04	Stacy Gregory	Brian was hired here in 2008. He was promoted to corporal in 2016. And just in June of 2022, he was promoted to sergeant. Before that, he had been acting sergeant for some time,
00:06:55.92	Stacy Gregory	some long-term injury leaves that we had. So, you know, he's not,
00:07:02.39	Stacy Gregory	He's very used to supervising our staff, and so now we're finally able to officially promote him to sergeant. He served as our field training officer, training the new officers that come on our department. He coordinates their training plan, so he puts all that together for them. He's one of our defensive tactics instructors. He operates our boat.
00:07:26.31	Stacy Gregory	He rides our motorcycle.
00:07:29.62	Stacy Gregory	Uh, he also maintains our fleet, which is a job. It's a hard job, you know, the vehicles and making sure there's maintenance and buying new vehicles. And so, you know, he's been doing that for some time.
00:07:41.04	Stacy Gregory	He was a detective for four years. He was a fantastic detective. In fact, he's one of the ones that when we have something big go down, we shift his schedule so he can come and work it.
00:07:51.47	Stacy Gregory	because we currently do not have a detective.
00:07:54.91	Stacy Gregory	He was on the Central Marin hostage negotiation team for about eight years. So if something went down and somebody needed to be negotiated with for one reason or other,
00:08:05.81	Stacy Gregory	Brian was on the team that was called in.
00:08:08.09	Stacy Gregory	Um,
00:08:09.08	Stacy Gregory	So Brian's a guy that keeps everybody informed. If there's new policy procedure or something that he feels we need to be reminded about, he'll send the email.
00:08:16.49	Stacy Gregory	and inform us of that or remind us to do things right if he sees that we're going off to one way or the other.
00:08:25.13	Stacy Gregory	He's got the sense of humor that will make you laugh, but also shake your head at the same time.
00:08:31.01	Stacy Gregory	How did he do that? He's got that kind of sense of humor.
00:08:35.12	Stacy Gregory	He has been the
00:08:37.86	Stacy Gregory	PD employee of the year three times.
00:08:41.30	Stacy Gregory	believe it or not, in 2011, 2014,
00:08:44.73	Stacy Gregory	2019, and he's also been the recipient of our lifesaving award. So that's Brian Mather.
00:08:57.35	Stacy Gregory	Okay, Nicholas White.
00:09:00.42	Stacy Gregory	Raise your hand. Okay.
00:09:03.59	Stacy Gregory	Nick was hired as a police officer in 2010. He was a parking enforcement officer for us for a year prior to that. And then he was promoted in this June of 2022 to corporal. He serves as another one of our field training officers. He is our pepper spray OC instructor. He's a newly appointed firearms instructor. He's a bicycle instructor.
00:09:29.97	Stacy Gregory	In fact, we went to that school together. It was pretty fun.
00:09:33.22	Stacy Gregory	He's been on our homeless outreach team
00:09:36.73	Stacy Gregory	He was also a member of the Central Marin hostage negotiation team for about five years and was also a detective for us. So he's also one that
00:09:45.39	Stacy Gregory	We shift his schedule if we need him because he's got the knowledge and the experience.
00:09:49.75	Stacy Gregory	He's known for his quick typing ability, his report writing efficiency, and he has worked to earn the name of Nickopedia.
00:09:57.49	Stacy Gregory	based on his really weird memory capability.
00:10:02.01	Stacy Gregory	He's he can remember anything and everything.
00:10:05.69	Stacy Gregory	And he does have a cat named Guido.
00:10:10.48	Stacy Gregory	He received our employee of the year in 2022.
00:10:14.50	Stacy Gregory	He also received the city's city of Sausalito's Extreme Act of Kindness Award in 2022 for his work at the homeless encampment. So that's Nick.
00:10:30.84	Stacy Gregory	All right.
00:10:31.85	Stacy Gregory	Thank you.
00:10:32.54	Stacy Gregory	Sergeant Padilla Paco
00:10:37.30	Stacy Gregory	Raise your hand.
00:10:40.13	Stacy Gregory	There's Paco. OK, Paco was hired in 2009 as an officer. He was promoted to corporal in 2017 and then Sergeant in February of this year, 2023.
00:10:51.96	Stacy Gregory	Thank you.
00:10:52.37	Stacy Gregory	He is one of our training officers. He's our traffic officer, so that means that any traffic investigation before it's officially approved goes through Paco to be finalized. He's our VIPs liaison, so he is the officer that works directly with our volunteers in police or public safety. He's another boat operator. He coordinates and calibrates all our alcohol measuring devices.
00:11:20.82	Stacy Gregory	He was also a former member of the Central Marin Special Response Team, the SWAT team, for about three years, and also has served in the role of acting sergeant, filling in for sergeant vacancies. He spends a lot of his free time vacationing with his family, traveling the world. His kids have probably been more places than most of us. And then he is an avid fisherman. Him and his brother have a boat. They go way far into the ocean and catch really, really big fish. And, um...
00:11:53.57	Stacy Gregory	So that's Paco. He did receive the Mark Thomas Award in 2011.
00:11:58.48	Stacy Gregory	and 2016. The Mark Thomas Award is an award that we give every year.
00:12:03.82	Stacy Gregory	That's a character award, so it's a...
00:12:07.60	Stacy Gregory	um,
00:12:09.42	Stacy Gregory	It's an award that people who display the character that we all want to see in a human being kindness kind of award. So Paco's received that. So that's Paco.
00:12:28.01	Stacy Gregory	And last but not least, Edgar Padilla.
00:12:32.55	Stacy Gregory	He was hired in 2016, promoted to corporal in 2023, February of 23.
00:12:38.31	Stacy Gregory	He also serves as a field training officer. He's our taser instructor.
00:12:42.71	Stacy Gregory	He's a bicycle officer. You might see him riding around on the e-bike.
00:12:45.90	Stacy Gregory	He rides around on the e-bike often. He's one of our boat officers, but he is the only officer that actually has his captain's license.
00:12:55.22	Stacy Gregory	and he has also been assisting with our fleet management
00:12:58.95	Stacy Gregory	He's our department
00:13:00.65	Stacy Gregory	multi-talented fixer
00:13:02.90	Stacy Gregory	kind of guy. If there's something that's broken, he can fix it. If you need things sewed, I bring bags to him and he sewed and he sews them.
00:13:09.63	Stacy Gregory	He puts patches on. I mean, he's got some pretty incredible skills.
00:13:15.47	Stacy Gregory	He is, um,
00:13:18.24	Stacy Gregory	will often be found having conversations with community members, long conversations about fishing and boats and things like that. So he goes fishing with his brother and their kids often.
00:13:31.77	Stacy Gregory	Um, let's see Edgar in 2018 got the Mark Thomas award.
00:13:36.97	Stacy Gregory	and has also been the recipient of a life-saving award.
00:13:41.64	Stacy Gregory	That's Edgar Padilla.
00:13:49.27	Stacy Gregory	So now we'll have the city clerk come up and give the oath of office.
00:14:05.98	Peter Van Meter	Okay, raise your right hand, please. I state your name.
00:14:11.91	Peter Van Meter	do solemnly swear that I will support
00:14:17.15	Peter Van Meter	defend the Constitution of the United States and the Constitution of the State of California.
00:14:24.38	Peter Van Meter	that I will support and defend the Constitution of the United States
00:14:31.40	Peter Van Meter	and the Constitution of the State of California.
00:14:36.00	Peter Van Meter	against all enemies, foreign and domestic,
00:14:40.79	Peter Van Meter	that I will bear true faith and allegiance
00:14:45.61	Peter Van Meter	to the Constitution of the United States.
00:14:49.66	Peter Van Meter	and the Constitution of the State of California.
00:14:54.27	Peter Van Meter	that I take this obligation freely
00:14:58.47	Peter Van Meter	without any mental reservation,
00:15:02.24	Peter Van Meter	or purpose of evasion.
00:15:05.31	Peter Van Meter	and that I will well and faithfully
00:15:09.44	Peter Van Meter	discharge the duties
00:15:12.50	Peter Van Meter	upon which I am about to enter.
00:15:29.39	Stacy Gregory	Okay, so we'll individually have family members come up, pin the badge, we'll take a photo, and then once everybody's pinned, then we can do the, you know, shake hands with city council and do a photo. So why don't we start with Nick since you're closest. You wanna come out and your mom can come up.
00:16:09.67	Unknown	OK.
00:16:32.47	Stacy Gregory	Okay, Brian.
00:17:12.87	Richard Corman	.
00:17:13.69	Unknown	Thank you.
00:17:13.83	Richard Corman	.
00:17:29.49	Stacy Gregory	Okay.
00:17:30.79	Stacy Gregory	So that's the end of our ceremony. We're again going to leave and go have refreshments back at the police department. But would you like to get a group photo? We would also like to shake your hands. Okay, let's do it.
00:17:40.02	Walford	Thank you.
00:17:43.34	Stacy Gregory	Go ahead, Paco.
00:17:48.74	Unknown	Congratulations.
00:17:50.97	Unknown	you
00:17:51.96	Unknown	Thank you.
00:17:52.98	Unknown	Thank you.
00:17:55.83	Unknown	Thank you.
00:18:00.37	Council Member Cox	Yeah.
00:18:00.98	Council Member Cox	Thank you.
00:18:02.43	Council Member Cox	Well,
00:18:03.04	Abbott	I'll go over here.
00:18:04.10	Unknown	Thank you.
00:18:04.13	Abbott	Yeah.
00:18:06.87	Unknown	What?
00:18:09.60	Abbott	Okay, big cheese.
00:18:11.24	Abbott	Thank you.
00:18:12.08	Abbott	Thank you.
00:18:19.52	Walford	Let's give one more round of applause to our police department and the promotion.
00:18:25.71	Walford	Congratulations. Thank you so much for your service to our community. We truly appreciate you. Thanks for being here. Bye guys.
00:18:32.70	Walford	Can we just do a meeting when
00:18:33.97	Unknown	that's the only
00:18:34.49	Walford	anything on the...
00:18:34.96	Unknown	Yeah, can we do a meeting where that's all we do? It's like, it's hard to continue.
00:18:35.03	Walford	Yeah, can we do a meeting where that's all we do? It's like, it's hard to continue after that. I know. I agree.
00:18:41.14	Walford	Completely.
00:18:43.11	Walford	Okay, we'll let folks head out and then we'll...
00:18:46.69	Unknown	laughter
00:18:56.56	Walford	Is there, was there a wedding ring found that's missing?
00:19:01.46	Sinan	Thank you.
00:19:01.47	Peter Van Meter	Did anybody lose a ring?
00:19:04.38	Walford	Stacy.
00:19:04.87	Peter Van Meter	She brought it up.
00:19:07.24	Stacy Gregory	What's that?
00:19:08.04	Unknown	You were playing.
00:19:08.95	Unknown	Thank you.
00:19:09.88	Stacy Gregory	Yes, it was sitting right here next to this mask. I'll take it.
00:19:10.03	Unknown	Yes.
00:19:10.47	Unknown	sitting right here next to this mask. I'll take it. Ready to go get some cake? I'm gonna hide. Okay.
00:19:18.37	Walford	Okay.
00:19:21.01	Walford	Okay, well, that's a it's tough to get back into regularly scheduled programming after we get to start with that, but that was fantastic.
00:19:27.82	Walford	Thank you very much again. And we'll go ahead and move on to the next item on our agenda, which is the action minutes for our previous meeting. So do we have any public comment on the minutes from our previous meeting?
00:19:38.70	Sinan	See none.
00:19:40.00	Walford	Okay, I'll now go ahead and close public comment and I will ask for an approval of the minutes from our previous meeting.
00:19:47.07	Walford	So moved.
00:19:50.46	Walford	Second.
00:19:51.88	Walford	All in favor say aye.
00:19:54.12	Walford	Okay, motion carries unanimously and we will move on to the consent calendar. And before I go through
00:20:00.25	Walford	The typical processes of the consent calendar, there are two really important proclamations on the consent calendar this evening that I did want to acknowledge and read aloud, if you'll so allow, because there are two very important
00:20:13.80	Walford	Months celebrating some very important groups this month. So I wanted to first share our proclamation of Asian American Native Hawaiian Pacific Islander Heritage Month.
00:20:23.92	Walford	Whereas during Asian American Native Hawaiian and Pacific Islander Heritage Month, we celebrate the diversity of cultures and remarkable contributions of these communities,
00:20:31.81	Walford	And whereas throughout history they have represented the bigger story of who we are as Americans and embodied the truth that our diversity is our story.
00:20:40.14	Walford	And whereas these cultures are the stories of vibrant, diverse, and resilient set of communities that have been part of the American experience for more than 200 years,
00:20:47.90	Walford	And whereas in less than 50 years, nearly one of every 10 people in America will trace his or her heritage
00:20:53.59	Walford	to Asia and the Pacific, a region that covers more than one third of the Earth, including the Far East, Southeast Asia,
00:20:59.41	Walford	the Indian subcontinent and the Pacific,
00:21:01.57	Walford	and whereas generations of Asian Americans, Native Hawaiian and Pacific Islanders have helped develop and defend the United States, often in the face of racial and cultural prejudice.
00:21:11.60	Walford	Everything okay? And now therefore the mayor and city council of the city of Sausalito hereby proclaim Tuesday, May 9th, 2023, Native American, Native Hawaiian and Pacific Islander Heritage Month in Sausalito.
00:21:23.71	Walford	And it is also...
00:21:25.15	Walford	Jewish American Heritage Month.
00:21:27.61	Walford	So I will read that proclamation as well.
00:21:30.21	Walford	And I will acknowledge that Councilmember Kelman and myself are members of the Jewish community and also of the Bay Area Network of Jewish elected officials. Whereas over the past 369 years, Jewish Americans have given to their communities and this nation as loyal and patriotic citizens,
00:21:46.04	Walford	And whereas for generations, the story of the Jewish people, one of resilience, faith, and hope in the face of adversity,
00:21:51.96	Walford	Prejudice and persecution has been woven into the fabric of our nation's story
00:21:56.08	Walford	And whereas there is also a dark side to the celebrated history of the Jewish people,
00:22:00.55	Walford	history marked by genocide.
00:22:02.37	Walford	pogrom and persecution with a through line that continues the record rise of anti-Semitism today.
00:22:07.37	Walford	And whereas Jewish Americans have served in government and the military, have won Nobel Prizes, headed universities and corporations, advanced medicine,
00:22:14.59	Walford	created and performed in enduring works of performing in visual art,
00:22:17.93	Walford	written great American novels and become emblems of justice as members of the Supreme Court and so much more.
00:22:23.08	Walford	And whereas we honor the timeless values, contributions, and culture of the Jewish Americans who carry our nation forward each and every day,
00:22:29.05	Walford	This mayor and city council in the city of Sausalito hereby proclaim May as Jewish American Heritage Month in the city of Sausalito. So we're lucky to be celebrating both months.
00:22:37.61	Walford	this year and having those proclamations
00:22:39.84	Walford	on our agenda, and I appreciate you allowing me to read them aloud.
00:22:42.96	Walford	And now I will officially go through
00:22:44.85	Walford	The process of our consent calendar matters. Listen to the consent calendar considered routine and non controversial
00:22:51.07	Walford	require no discussion.
00:22:52.42	Walford	I expected to have unanimous council support.
00:22:54.65	Walford	and may be enacted by the Council in one motion in the form listed below.
00:22:58.40	Walford	there will be no separate discussion of consent calendar items. However, before the council votes on a motion to adopt the consent calendar items, council members may request...
00:23:08.76	Walford	that specific items be removed from the consent calendar for separate action. Items removed from the consent calendar will be discussed later on the agenda when public comment will be heard on any item that was removed.
00:23:19.26	Walford	With that being said, would any council members like to remove or discuss items on the consent calendar this evening?
00:23:26.29	Walford	Okay, seeing none, I will now open it up for public comment.
00:23:30.93	Peter Van Meter	Seeing none also mayor for item 3 F can we make a clerical amendment ordinances re 0 3 dash 2023 rather than 0 2.
00:23:41.73	Walford	OK and will the minutes note that please OK.
00:23:43.32	Peter Van Meter	Yes.
00:23:45.38	Walford	Okay, so then I will make a motion to approve this evening's consent calendar.
00:23:49.44	Walford	Second.
00:23:50.56	Walford	OK on favor say aye.
00:23:52.26	Walford	Aye. Aye. Okay. Thank you very much.
00:23:54.61	Walford	Alright, so we'll go ahead and move on to business items for this evening and the first item on the agenda is
00:23:59.45	Walford	is to review past and updated information on city boards, commissions, committees, ad hoc, and working groups.
00:24:04.87	Walford	for the purpose of providing direction to city staff on resource allocation. So city manager, I believe that you are sharing that presentation with us this evening.
00:24:13.85	Unknown	Thank you, Mayor, members of the council, members of the public for this opportunity to again revisit this. Again, this is brought back at the request of the city council. And before I start with it, I really want to thank all of the volunteers who donate their time and their talent, adding value to the organization and community and their service on boards, commissions, committees, and ad hoc groups. Can we go to slide three, please, Noelle? Noelle.
00:24:39.23	Unknown	2021.
00:24:41.49	Unknown	in 2021 you know um the city council hired a new city manager and one of the things that i did was i looked at the culture of sausalito how things had been done here and and what the current situation was and and fundamentally what i saw was a situation that i i thought was untenable at the time a lot of committees a lot of commissions a lot of staff time a lot of work and essentially very few staff and changing staff to deal with doing that effectively so after reviewing this I noted that you know obviously there was some extenuating circumstances COVID being one of them
00:25:24.81	Unknown	which created some changes there were some things that created new committees in groups such as an ad hoc group to help search for a city manager there were a number of meetings that had to happen related to homelessness and labor negotiations and again this was exacerbated by the staff churn you know city clerks changed finance director change community development director change parks and recreation directors changes all of these combined with the existing committee structure was made very very
00:26:01.10	Unknown	made our situation here very, very difficult. So I brought this forward in October of 2021. And essentially the reason you want committees and commissions committee so you can do the work, but if you're not able to do the work, then you are not doing right by the people that donate their time and talent. And certainly there are times when you stretch staff a little more than I think they are able to. So one of the things that I really wanna make clear, next slide please Noelle.
00:26:31.97	Unknown	is that a meeting isn't just a meeting. A meeting like a city council requires three steps. It's not just the agenda and us sitting here tonight talking about them. There's the preparation that goes into it.
00:26:44.24	Unknown	There's a staff that's here tonight involved in the meeting, responding during the meeting. And then certainly the follow through and the work after the meeting that's heard is important. So in some of the analysis that we've done, we've talked about the number of meetings, but I really wanna make it clear that a meeting doesn't just happen on its own. And there are follow up and preparation that makes this a little more involved than one would think if you're looking at it from the outside. Next slide, please.
00:27:13.48	Unknown	So the city council heard that information and acted to direct the city manager to do things that would help the situation, help us be more effective and be mindful of some of the staffing constraints that we were facing at the time. Some of it was, you know, asking folks to look at what they were doing, how they were doing it, and some specific recommendations about frequency of meetings, that meetings be more quarterly as opposed to monthly that some bodies look at transitions to non-brown act status that there be a process to do all this by the end of 2022 and i didn't get to it so i take full responsibility the council gave me the latitude to make this happen by the end of 2022 i was not able to but i'm still working on it one of the things that i did ask and i think is important to note is that whatever work we do that these committees be directed in a way that i thought was extremely important back to the basics let's look at our finances let's look at our infrastructure and let's look at our opera our organization and you know people infrastructure so that to me is fundamental in any effort going forward including what we're going to talk about this evening our budget i also was told to seek community experts because there are many in sausalito many talented people with wealth of experience and different kinds of experience they can help in many many ways and they have and so to keep seeking those but seek them in a way that didn't involve setting up council committees that involved you know more staff work than we could handle at the time next slide please
00:28:54.83	Unknown	In addition, I think the landscape is improved regarding this area because some things have gotten completed, including a housing element. That was a huge, huge heavy lift, a lot of staff time, a lot of community time. The encampment working group is no longer enforced because we have been able to effectively and innovatively close the encampment.
00:29:22.54	Unknown	Some bodies by virtue of council direction and consensus have been disbanded, like the machine shop working group. That one is no longer on my list of things to do.
00:29:34.35	Unknown	And again...
00:29:35.90	Unknown	The meeting frequency that was reduced less than staff requirements and then you all as a city council did some things really important you added People resources you added an assistant city engineer to help you've added a resiliency and sustainability person to help We've added a person in In our office Noeli Gonzalez who helps us with a lot of the things and and certainly we've rebuilt our finance department our community development department to help meet some of the demands more effectively than we were a year and a half ago so that's improved significantly and then unilaterally because we had such change in the finance department most of the finance business which was done on a monthly basis in 2020 and 2021 was transitioned to the full City Council and then the Omit committee work that we were trying to do had to be changed because one of the person sitting on that body was chose not to run for office who's including those and the person that we had structure to deal with a lot of the leases and so forth had a serious mishap and is unable to work with us so so those have been suspended in essentially the city manager is trying to work with you know innovative and creative ways to work on omit related issues and you know there is a backlog there and that was evidenced by our closed session tonight that we have some work to do there
00:31:04.14	Unknown	This is a busy, busy slide, but let me tell you what the net is. There's the city council agendas, and in 2020, you had about 50 meetings.
00:31:16.68	Unknown	2021.
00:31:18.74	Unknown	In 2022, you had 39 meetings. And those involve a lot of people and a lot of time. And so that's the big enchilada. And then there's the state required library board of trustees, and then there's a planning commission, historic preservation commission, and then the safety commission as well, that all part of the municipal code. The remainder of those committees are council created.
00:31:44.38	Unknown	And if you do the math that I'm doing, I looked at the bottom.
00:31:47.90	Unknown	there's 179 meetings held in 2021 involving various, various amounts of staff and staff time, and that improved in 2022 to 156 meeting meetings. So that's in trending in the right direction in my mind, and when you add more staff to it,
00:32:07.91	Unknown	I think that it's becoming better than it was. But that doesn't mean we're out of the woods. You know, there's still work to be done for sure. Next slide please, Noelle.
00:32:19.96	Unknown	You know, we have to implement the work done by existing bodies. There's a backlog of work that we have to do that we haven't gotten to, whether it's the landslide task force and the 12 recommendations made there or other recommendations by other bodies. So we have to do that. There's some decisions needed on what we do with the Finance Committee, what we do with OMIT. To be candid with you, I didn't know what OMIT stood for when I got here.
00:32:46.49	Unknown	technology and our leases and Martin Luther King proper, the facility, all of that involved in that body.
00:32:54.41	Unknown	and then when i put together the list that i provided in october i was told that i had made errors that there was certainly some of these committees were inactive inaccurate so we've provided a number of them to you we'll do it again and some of them just don't belong on the docket anymore because they don't exist one of the things that i still need to do is keep working with whatever board committee commission that's not part of the state code or the city councils or the city's municipal code to try to transition away from the Brown Act requirements that really create a lot of work and a lot of opportunity for for error on the city staffs part and then one thing that you asked and I will try to do more of this year is to recruit experts in the community to the city managers working groups so that there can in fact be a utilization of the talent in the city on an ad hoc basis on a defined basis and that there is in fact you know some alignment of those duties with what the council wants and the city manager can then execute that using the same people but in a different way
00:34:07.04	Unknown	That's the work that needs to be done.
00:34:11.32	Unknown	So I want to go to the next slide please. When I talk about some of these committees, let me just kind of run through them. The housing element advisory group complete, works completed. The city manager recruitment working group work completed.
00:34:24.42	Unknown	The blue ribbon committee on housing bills and zoning ordinances work completed geologic geological hazard working group the works been completed in camera coordination working group the works been completed and on the machine shop there's no further action required.
00:34:40.94	Unknown	some committees though uh have an unknown status next one thank you noeli the dorothy gibson residents which had a working group and has a commitment to provide from the dorothy gibson estate housing to a city employee of low income and the city council working with the committee and the estate found that we could in fact bifurcate that into potentially a unit for a homeless person so that work needs to happen and i don't know who's going to be working on that obviously I keep harping on infrastructure that working group needs to continue there's a legislative review committee there's a cannabis committee which I'm not quite sure of the ad hoc committee on revenue you've kind of done that as a council but you know do you want to keep that going I'm not sure sure of the ad hoc committee on revenue. You've kind of done that as a council, but do you want to keep that going? I'm not sure what's going on with the age friendly task force, the affordable housing working group, or the bridgeway marina. So those to me are examples of work that need to be done and require some direction from the city council. So in summary, I like to say that it's been,
00:35:46.41	Unknown	Very apparent that a lot of good ideas come from committees It's been also very apparent that with the situation the city found itself in two years ago that there was a real need to Rethink this and I believe we have And I think there's some direction needed from the council on if what we're doing is working if there's more tweaking It needs to be done if some of these committees need to be resuscitated Or some of them need to be disbanded, you know, that's what the city councils do and our job is to do the work of these committees need to be resuscitated or some of them need to be disbanded you know that's what the city councils do and our job is to do the work of the committees the commissions the task force but also to make sure that city council and the community are mindful of the extent of time and personnel involved in doing this work because sometimes you can be so busy doing work in this disregard you can't deal with the basic work that you have to do on a daily basis and and that creates what I call a scenario where there's burnout there are situations where certain committees are composed or comprised of people that are all like-minded and so in that echo chamber of a committee there may not be alignment with what the City Council wants to do or what the community wants to do. So some of these committees need to be looked at from the standpoint of some diversity and who they are and what they think. Because when they're all of like mind, then you'll get what you want, which is something very, very aggressive, which may not be what the city council believes in. And you need some kind of diverse opinions in that group, I believe, to help make that function more effectively. So again, I'm very happy with the support of the city council to keep reviewing this. I'm also more than happy with the allocation of staff to work on these to make this flow more efficiently. And certainly I'm grateful to the community people who continued and who have volunteered their time and talent to the city of Sausalito.
00:37:35.68	Unknown	Any questions, I'm happy to answer them, Mayor.
00:37:38.55	Walford	Thank you very much, City Manager. Do we have questions from members of the Council before we open it up for public comment?
00:37:45.77	Walford	Okay seeing none I will open it up for public comment at this time.
00:37:51.03	Peter Van Meter	We have Peter van meter.
00:37:53.28	Walford	Great.
00:37:58.39	Walford	Hi, Peter.
00:37:59.99	Peter van Meter	First, I have to say how
00:38:05.09	Peter van Meter	Anyway.
00:38:06.97	Peter van Meter	How thrilled I am to be here looking at you face to face in person. I've long advocated going back to live meetings, and it's really exciting to be here. On this topic, I have fortunately or unfortunately had the opportunity to be on a variety of committees, official, ad hoc, otherwise, for like the last 45 years. So I think I have a little bit of perspective to offer on this topic. Obviously the statutory committees, as your city manager mentioned, have to have the Brown Act rules, they have to have the staff support and all the rest of that.
00:38:39.28	Peter van Meter	But the rest of the committees, it seems to me, this last point was really important.
00:38:43.01	Peter van Meter	Thank you.
00:38:43.08	Peter van Meter	and that is to be operating under the direction of the City Council.
00:38:46.37	Peter van Meter	as I see the committees being an extension of your time availability.
00:38:50.45	Peter van Meter	So they're gathering the input, they're forming some
00:38:52.86	Peter van Meter	opinions to recommendations to their council.
00:38:55.41	Peter van Meter	that can be in a very
00:38:56.59	Peter van Meter	actually in a formal manner.
00:38:58.50	Peter van Meter	And I don't see that they need to have staff support specifically to have staff support
00:39:02.43	Peter van Meter	if they're given specific council agenda,
00:39:04.90	Peter van Meter	you know, direction of what their agenda should be.
00:39:07.80	Peter van Meter	And some committees, of course, have been operating really kind of on a wild,
00:39:11.73	Peter van Meter	basis in my opinion.
00:39:13.16	Peter van Meter	You know, one of the ones that had some public comment on recently was the bike and ped committee, you know, coming up with some independent ideas.
00:39:19.73	Peter van Meter	apparently without
00:39:21.10	Peter van Meter	necessarily a lot of direction.
00:39:22.85	Peter van Meter	and you've got some other situations like that too.
00:39:25.55	Peter van Meter	So these committees could be informally organized under the direction of the council, given the purpose from you,
00:39:32.32	Peter van Meter	but request staff time.
00:39:34.16	Peter van Meter	only when specifically needed.
00:39:35.96	Peter van Meter	So they don't have a regular staff person.
00:39:37.87	Peter van Meter	They could make that request directly to the city manager if resources are available.
00:39:42.17	Peter van Meter	THEY COULD BE SUPPLIED.
00:39:43.22	Peter van Meter	MAYBE THEY'VE GOT TO CHANGE THEIR TIMING.
00:39:44.86	Peter van Meter	and getting the answers because of staff being commitment, but they could make those requests.
00:39:49.95	Peter van Meter	and then require them to come back to you with periodic reports. Maybe that's quarterly, maybe it can even be even semi-annually.
00:39:57.24	Peter van Meter	How are we doing on the direction that you have given us?
00:40:00.06	Peter van Meter	and come back and give that report.
00:40:01.95	Peter van Meter	And of course they can come in with the recommendations anytime they complete their task.
00:40:06.14	Peter van Meter	AND THEN,
00:40:07.13	Peter van Meter	Maybe it's a short-term task. It's over. They're disbanded.
00:40:10.56	Peter van Meter	You know, like you have some that are kind of zombie committees I gathered from the report at the moment. So that would be my general observations on the topic. Thank you.
00:40:19.21	Walford	Thanks, Peter.
00:40:21.43	Walford	Do we have?
00:40:22.10	Peter Van Meter	Yeah, on zoom on zoom, we have Carolyn Ravel.
00:40:25.32	Walford	Hi, Carolyn.
00:40:34.25	Walford	We can't hear you yet.
00:40:34.54	Carolyn Ravel	Can I hear you? Unmute yourself please. Unmute it now. Yes, thank you.
00:40:36.88	Walford	Yes.
00:40:38.35	Carolyn Ravel	We often hear that Sausalito Beautiful is a good example of
00:40:43.19	Carolyn Ravel	A COMMITTEE THAT DOESN'T NEED TO OPERATE UNDER BROWN ACT REQUIREMENTS. AND I THINK THAT WE ARE A GOOD EXAMPLE IN THAT REGARD.
00:40:51.29	Carolyn Ravel	However, need a little bit of staff time, but we try to be very efficient when we have a meeting once every couple of months with an agenda that we can
00:41:00.44	Carolyn Ravel	PREPARE THAT DOESN'T REQUIRE STAFF PREPARATION TIME BUT JUST AN HOUR TO COORDINATE.
00:41:05.55	Carolyn Ravel	Um,
00:41:06.01	Carolyn Ravel	I have seen some wonderful work done by
00:41:08.99	Carolyn Ravel	different committees the sustainability commission for example i've
00:41:11.90	Carolyn Ravel	THOUGHT WAS A VERY EFFICIENT GROUP AND HAS LED, I SUPPOSE, TO THE HIRING OF
00:41:16.61	Carolyn Ravel	a new sustainability coordinator.
00:41:19.24	Carolyn Ravel	It does seem to me that Peter had some excellent ideas there and
00:41:23.34	Carolyn Ravel	THE IDEA OF TASK FORCES OR MEETINGS THAT ARE ONLY
00:41:27.73	Carolyn Ravel	quarterly, such as EDAC is now doing working with subcommittees. So there are lots of creative ideas without losing the benefit of citizen expertise and participation.
00:41:38.39	Carolyn Ravel	THAT STILL IS CONSIDERATE OF STAFF TIME, WHICH IS THE MOST CRITICAL
00:41:43.52	Carolyn Ravel	problem to address here. Thank you very much.
00:41:46.68	Walford	Thank you, Carolyn.
00:41:49.16	Walford	Further public comment, city clerk?
00:41:51.44	Peter Van Meter	No further comment. Actually Sandra Bushmaker.
00:41:58.96	Sandra Bushmaker	Oops.
00:42:01.11	Sandra Bushmaker	I'll be quick. I just would like the city council to
00:42:04.77	Sandra Bushmaker	Keep these committees on a relatively short leash if they're going to continue to function in order that we don't run into the problems.
00:42:12.92	Sandra Bushmaker	of runaway projects which have not had city council approval. I sent you all a letter in this regard
00:42:19.47	Sandra Bushmaker	uh,
00:42:20.04	Sandra Bushmaker	a couple of weeks ago, and I hope you read it.
00:42:22.35	Sandra Bushmaker	Thank you.
00:42:25.22	Sandra Bushmaker	Thank you, Sandra.
00:42:26.62	Peter Van Meter	Sydney Boutier.
00:42:31.45	Walford	Hi, Sybil.
00:42:32.24	Walford	Possible.
00:42:32.88	Peter Van Meter	Sorry.
00:42:33.24	Walford	It's okay.
00:42:37.66	Walford	I don't see her yet, okay.
00:42:38.91	Unknown	Thank you.
00:42:39.80	Walford	Could you restart the timer because you just got on? Yeah, thanks.
00:42:39.82	Unknown	Could you restart the
00:42:43.63	Unknown	Thank you.
00:42:45.03	Unknown	Yes, representing Age-Findley-Sausalito. I just want to comment that the Age-Findley-Sausalito began by conducting a citywide survey
00:42:58.30	Unknown	and created a strategic action plan based on the results and community meetings and with input from
00:43:07.61	Unknown	city officials, all of whom were interviewed.
00:43:10.88	Unknown	as we created the plan we then presented the plan to the city council which talked about taking action to help improve the city for especially older adults the people in the
00:43:24.22	Unknown	the later phases of life here in Sausalito and also intergenerational
00:43:30.12	Unknown	efforts and
00:43:31.99	Unknown	Um,
00:43:33.06	Unknown	those were all
00:43:35.91	Unknown	City Council had some comments and we made some adjustments. And we've been conducting that plan pretty much without
00:43:44.06	Unknown	needing staff time. Occasionally we run grants through the city
00:43:50.14	Unknown	We've conducted our own fundraising and provided the funding that we needed to
00:43:58.03	Unknown	be able to fulfill different parts of the plan and make enhancements in that way. And we're working on a report now for showing what we've done over the last
00:44:11.20	Unknown	really six years.
00:44:14.25	Unknown	which is our actual five-year report. We're running a little late on it. And so that'll be coming back to the city over the next couple of months.
00:44:25.00	Unknown	And
00:44:26.03	Unknown	We hope that we've been a
00:44:28.07	Unknown	positive,
00:44:29.76	Unknown	had more on the positive side than the negative side of taking staff done.
00:44:34.70	Unknown	And we've certainly appreciated the
00:44:37.59	Unknown	Um,
00:44:38.78	Unknown	the guidance that we have gotten from
00:44:41.52	Unknown	City Council in particular and from some
00:44:44.69	Unknown	staff from time to time, especially recreation in part. Thank you very much. Coordinate with. Thank you.
00:44:49.32	Peter Van Meter	Thank you very much.
00:44:53.87	Peter Van Meter	Okay, we have a person on an iPad.
00:45:02.21	Matt Zook	Hi, it's Matt Zook. I'm not sure what are we doing here? Start video?
00:45:07.86	Matt Zook	Can you see me?
00:45:08.60	Walford	I mean,
00:45:08.97	Walford	for a second.
00:45:09.48	Matt Zook	I don't see you, but you can hear me. There you are. Now we see you.
00:45:09.50	Walford	I'm not seeing you in a way. There you are. Now we see you.
00:45:11.47	Walford	Welcome.
00:45:11.86	Walford	Thank you.
00:45:12.26	Matt Zook	Hi, Pat.
00:45:13.40	Matt Zook	Hi, I'd like to follow on to something that a couple of things that Peter said and that
00:45:19.34	Matt Zook	as Ravel said, I have long thought that we should move toward
00:45:24.74	Matt Zook	the Sausalito beautiful modality.
00:45:27.61	Matt Zook	which is a sort of a self
00:45:30.71	Matt Zook	assembled group of people who are interested in contributing.
00:45:35.25	Matt Zook	In the past, that kind of a group has really made for community.
00:45:39.18	Matt Zook	and has not been inhibited or prohibited or constrained by city council appointments, which may give sometimes inappropriate weight
00:45:49.44	Matt Zook	to a particular group of folks.
00:45:52.12	Matt Zook	Um,
00:45:53.05	Matt Zook	In addition, Sausalito Beautiful, I'm not a participant in Sausalito Beautiful, by the way, so please don't.
00:45:58.60	Matt Zook	think of this as an advertisement of any sort for them.
00:46:04.00	Matt Zook	except that I think they do good work and I think they are, um,
00:46:07.40	Matt Zook	Honorable and interested and
00:46:10.08	Matt Zook	When it's called for, they actually step up and raise their own money and spend their own time.
00:46:15.55	Matt Zook	And I think that's a very good thing.
00:46:17.69	Matt Zook	And
00:46:18.91	Matt Zook	And there are many areas in town that can use that kind of involvement and support
00:46:24.57	Matt Zook	without being
00:46:26.35	Matt Zook	Lassoed in or constrained.
00:46:29.28	Matt Zook	by city appointments.
00:46:31.61	Matt Zook	or otherwise other than necessary city staff. Thank you.
00:46:38.60	Walford	Thank you.
00:46:40.27	Peter Van Meter	And we have a speaker off the telephone.
00:46:45.50	Peter Van Meter	Can unmute yourself.
00:46:53.80	Peter Van Meter	Thank you.
00:46:53.82	Richard Corman	Hello?
00:46:54.65	Peter Van Meter	Yes.
00:46:56.59	Richard Corman	You can speak to him. My name is Richard Corman.
00:46:56.67	Peter Van Meter	You can speak to me here in public eye.
00:46:58.78	Richard Corman	Thank you.
00:47:00.38	Richard Corman	I'm sorry.
00:47:00.77	Peter Van Meter	Thank you.
00:47:01.55	Peter Van Meter	So sorry, can you state your name here? Yeah, we can hear you.
00:47:02.71	Richard Corman	You hear.
00:47:05.70	Richard Corman	Okay. My name is Richard Corman.
00:47:07.96	Richard Corman	I live at 91 Gerard Avenue.
00:47:11.08	Richard Corman	here in Sausalito. I've lived here since 2009.
00:47:14.64	Richard Corman	I recently got a notice about...
00:47:17.22	Richard Corman	changing the parking, extending the area seat parking
00:47:22.07	Richard Corman	permit of
00:47:23.28	Peter Van Meter	Hi, excuse me. Yeah, this is not the item. This is a different item. When we get to that item, or I believe that item already passed,
00:47:24.33	Richard Corman	So.
00:47:32.01	Peter Van Meter	We can talk about that one.
00:47:32.89	Richard Corman	Oh, did it pass because I just wanted to say I'm in favor of it and I'm a resident that is affected by that. So I didn't know how to.
00:47:39.94	Richard Corman	I'm sorry for jumping the line, so to speak.
00:47:41.24	Peter Van Meter	It's okay. Jump and roll.
00:47:43.18	Peter Van Meter	Thank you very much.
00:47:45.30	Richard Corman	Has it been passed?
00:47:46.97	Richard Corman	Yes.
00:47:47.13	Walford	Yes.
00:47:49.07	Richard Corman	Oh, okay. Thank you so much. I'm sorry to jump the line.
00:47:53.49	Walford	We're always happy to hear we did a good job, so thanks.
00:47:56.86	Richard Corman	I'm really in favor. I'm happy somebody is – that you guys –
00:48:01.94	Peter Van Meter	All right. That was the last speaker.
00:48:04.85	Walford	Okay, great. I will bring it back up to council for discussion who would like to get us started on this item.
00:48:11.97	Walford	Yeah.
00:48:12.66	Walford	Okay. Councilmember Cox.
00:48:14.51	Council Member Cox	I'm happy to lead off. I agree with most of what we heard this evening. I definitely believe that
00:48:21.23	Council Member Cox	Um.
00:48:21.94	Council Member Cox	the
00:48:23.02	Council Member Cox	committees.
00:48:24.35	Council Member Cox	Um,
00:48:25.70	Council Member Cox	that are not independent of the city need to function under the direction of the city council.
00:48:30.56	Council Member Cox	They can seek resources from the city manager,
00:48:32.99	Council Member Cox	but their work needs to be transparent, requiring periodic reports regarding how they are carrying out the direction from the City Council. I think Sausalito Beautiful and Age-Friendly Sausalito set the gold standard for independent committees.
00:48:49.57	Council Member Cox	They are two different modalities, both of where
00:48:52.38	Council Member Cox	work very well, not constrained by city council appointments. I would love to see other committees such as bike and ped
00:49:00.97	Council Member Cox	move in that direction, especially since
00:49:04.58	Council Member Cox	Bike and PEC already is not particularly directed by the City Council, but more by MCBC and other regional agencies with specific goals.
00:49:15.62	Council Member Cox	I support the movement of non-Brown Act committees to meeting quarterly. I believe that's a really functional...
00:49:23.45	Council Member Cox	approach and I also strongly support
00:49:27.45	Council Member Cox	continuing to appoint city council liaisons to various committees,
00:49:32.75	Council Member Cox	That was one of the key ways in which I really learned more about various aspects of our city when I was first elected to the City Council. And so I think participation of a City Council liaison helps keep committees on track
00:49:45.79	Council Member Cox	and carrying out their assigned goals. And those are my thoughts. Thank you. Thank you, city manager for a thorough report.
00:49:58.99	Walford	Who wants to weigh in next?
00:50:02.38	Unknown	Mayor, I'm wondering, I'm happy to go next. I'm wondering if we want to be clear about those that are sort of our internal committees and
00:50:02.48	Walford	Thank you.
00:50:11.39	Unknown	the distinction between that and then the additional committees there.
00:50:14.61	Unknown	So I don't know if you have a way you want to structure that conversation, but the question around OMIT, for example, would be different than PBAC.
00:50:20.88	Walford	Right. So right now we have an agenda setting committee, a finance commit will technically so we can talk through what we do about this. We have about 13 city committees and working groups that are staffed by the Council and then a couple
00:50:33.97	Walford	volunteer based like nine volunteer based and then for it's not clear if they're volunteer based or committee based. So I think we could discuss those that apply as that are working groups within the City Council amongst ourselves first if we wanted to do that.
00:50:47.15	Walford	Agenda setting committee.
00:50:50.47	Walford	is traditionally the mayor and vice mayor finance committee. We agreed already, as I understand, for us to eliminate that.
00:50:56.38	Walford	Legislative committee, we haven't met this year. I think it makes sense for the liaison who is part of the MCCMC Ledge Committee to continue to facilitate whatever legislative suggestions might come up from that, but otherwise not have that committee meet, as we've discussed. The OMIC committee, there's the OMIC committee, the Ferry Landing Committee, the Richardson Bay Working Group.
00:51:17.26	Walford	Um,
00:51:18.25	Walford	Machine Shop Working Group,
00:51:20.01	Walford	Homeless Encampment Working Group.
00:51:21.66	Walford	Homeless legal working group.
00:51:23.50	Walford	B of A Working Group, Cannabis Committee, Dorothy Gibson House, and the Fort Baker Task Force. So I would like to suggest, because we've had so many ongoing discussions about specifically real estate, that we create a new
00:51:36.20	Walford	committee for essentially
00:51:38.64	Walford	one working group that would focus on real estate.
00:51:42.94	Walford	which would include
00:51:45.10	Walford	ferry landing,
00:51:47.65	Walford	Ferry Landing, Richardson Bay, B of A, et cetera, although we no longer need B of A.
00:51:56.52	Walford	Or do we do we have specific?
00:51:58.97	Unknown	May I chime in? So I think,
00:51:59.83	Walford	capture them.
00:52:04.08	Unknown	And again, I don't want to derail how you want to structure this. So in response to that specific one, I don't know that I would want to go in that direction for two reasons. One is I think we've had some good conversations recently and unanimously would like to professionalize our real estate services and be able to outsource those to somebody who can actually, you know, this is what they do, right? In which case, I don't know that we need to have additional council members involved with that. And then, so that's just more as to our real estate specifically, and then I have a more sort of existential comment around whether or not the two council members should pursue
00:52:43.50	Unknown	something that requires a policy directive independent of the full council and bake something and then bring it or whether those things should be
00:52:50.17	Unknown	more collaborative from the start. So again, I don't want to derail how you want to structure this, but I just want to respond to real estate really quickly.
00:52:55.69	Walford	That's fine. I'm okay with that as an approach, given the direction that we're going. I want to hear from others so that we have everybody's feedback, but with regards to the, those that we have now,
00:53:04.78	Walford	Are there any that we should eliminate immediately? For instance, I don't think we need the cannabis committee. I don't think we need the Fort Baker task force. I don't think we need the B of A working group. I don't think we need the encampment, homeless encampment working group.
00:53:17.34	Unknown	I would simplify it and say I would only keep agenda and finance.
00:53:22.75	Councilmember Hoffman	Um, may I wait, I think, uh, I think Chris had those laid out on slide 10 of your presentation. I was just now looking, uh, city manager to try to, I think that's what you're talking about.
00:53:36.20	Councilmember Hoffman	I didn't write fast enough.
00:53:39.01	Councilmember Hoffman	So I think if we can see it, I think it's easier. Principally, I agree completely. I think, but I think we can talk about OMIT separately.
00:53:50.18	Councilmember Hoffman	because that's our real estate management.
00:53:54.82	Councilmember Hoffman	Yep.
00:53:55.53	Councilmember Hoffman	So here we go. So, okay, I agree.
00:53:58.61	Unknown	Do you want to take us down this list?
00:54:00.62	Councilmember Hoffman	Thank you.
00:54:00.64	Unknown	Yeah. Could you pull it back?
00:54:00.66	Councilmember Hoffman	Yeah.
00:54:01.41	Unknown	Thank you.
00:54:01.89	Unknown	Thank you.
00:54:02.04	Councilmember Hoffman	Thank you.
00:54:02.60	Councilmember Hoffman	That's what I was thinking.
00:54:03.98	Unknown	Thank you.
00:54:04.03	Walford	Thank you.
00:54:04.05	Unknown	Okay.
00:54:04.23	Walford	.
00:54:04.30	Unknown	the really tiny
00:54:04.64	Councilmember Hoffman	Tiny one. There we go.
00:54:04.97	Walford	There we go. Okay, so the Dorothy Gibson Working Group, this actually does require ongoing discussion because there's interest. First of all, because we've said that we were gonna continue to build the Dorothy Gibson House, and I know that you and I had served on that, Councilmember Hartman. Yeah, we were.
00:54:17.92	Councilmember Hoffman	Yeah, we were. Yeah, the status was of that. The reason it's sort of dormant is because we were waiting for funding from the state and I think we do. We have it in our pocket city manager.
00:54:27.61	Councilmember Hoffman	That homeless grant funding that we received from the state, $500,000 from the state and $500,000 from the county, give or take.
00:54:30.39	Unknown	$500.
00:54:33.98	Unknown	We don't have it in our pocket. It's been committed. The state has committed the money. The county has committed the money. We have to work through the agreement and then it will be in your pocket.
00:54:42.13	Councilmember Hoffman	Okay, so that was, I think it was sort of dormant. We were awarded that grant money, and we've just been waiting to get it. It's been delayed about, I don't know, seven months. So that's with regard to Dorothy Gibson. But I agree, Infrastructure Working Group, I think Legislative Review Committee, Cannabis Committee, Ad Hoc Committee on Revenue Options, Age-Friendly Task Force, Affordable Housing Working Group, age friendly task force, affordable housing working group and Bridgeway Marina. I think those are all, we could disband all of those frankly, except for Dorothy Gibson, because we still have some work on that.
00:55:03.40	Unknown	Mm.
00:55:16.49	Walford	Okay.
00:55:17.71	Walford	I was going to go through each of them one by one and have folks weigh in. OK, great.
00:55:17.93	Councilmember Hoffman	was going to go through each other.
00:55:23.09	Walford	Thank you.
00:55:23.11	Council Member Cox	Thank you.
00:55:23.16	Walford	Let's go.
00:55:23.22	Council Member Cox	Let's just do racing.
00:55:24.12	Walford	and just raise hands and say.
00:55:26.08	Walford	Okay, so Dorothy Gibson working group, are you saying you don't want to continue though?
00:55:30.77	Walford	reconvene. Okay, yes. Okay, everyone in favor of doing that.
00:55:33.97	Walford	Okay?
00:55:34.92	Walford	Infrastructure? Ian wants to.
00:55:36.17	Unknown	Thank you.
00:55:36.22	Peter Rundlewain	I guess I just feel like Councilmember Kellman brought up a pertinent question to settle first, which is this issue of these two-person working groups and is that the way we want to establish a category of work
00:55:36.78	Walford	Thank you.
00:55:52.54	Peter Rundlewain	workflow with that.
00:55:55.32	Peter Rundlewain	I do.
00:55:56.65	Peter Rundlewain	But that's my colleague proposed just two of those.
00:56:00.59	Peter Rundlewain	So I'm willing to let that have a fair hearing. Once we establish that,
00:56:03.61	Peter Rundlewain	category, well, then we can go through and pick which ones.
00:56:06.76	Peter Rundlewain	we want to have them, which ones we don't. But there's the question of
00:56:10.14	Peter Rundlewain	In finance, we used to have a committee of two people to do the work and then they would clean it up and write and
00:56:15.55	Peter Rundlewain	Now we decided not to have that.
00:56:17.73	Peter Rundlewain	There is an alternate approach, which is everyone is allowed, of course, to pair up and work on anything they want under the Brown Act or work individually.
00:56:23.94	Peter Rundlewain	but not have two people
00:56:26.59	Peter Rundlewain	blessed by the city council to use staff time
00:56:30.51	Peter Rundlewain	in some negotiated fashion to run a topic way down the ball field.
00:56:35.21	Peter Rundlewain	and then present it as a semi-fait accompli. It's efficient. It gets stuff done. And so I'm on both sides of the fence a little bit. But I think that her idea deserves some actual discussion about how we want to organize ourselves before we go through the list.
00:56:48.68	Walford	My concern with regards to eliminating that system is that it will end up taking further staff time because then two different working groups of two will ask questions of staff and then one person will ask questions of the staff and they'll be repeating information back and forth. And so if we were going to do it that way, I worry that it will be the opposite and not be as efficient. And I also think
00:57:07.24	Walford	often
00:57:08.09	Walford	Some meetings can be more effective in smaller groups and it's important to, I mean, look at all the work that you and Council Member Hoffman have done on our Fair Landing Task Force and how quickly you were able to move a lot of those initiatives forward that otherwise might not have happened.
00:57:18.97	Council Member Cox	And look at the work we did on the housing element task force. We got that response back in
00:57:25.40	Council Member Cox	like a weekend.
00:57:26.82	Council Member Cox	and were the only certified housing element. And that would not have happened had we relied on the entire council to do that work.
00:57:33.72	Council Member Cox	So,
00:57:34.43	Council Member Cox	But I also believe it's important that these working committees be blessed by the council so you don't just have two people rogue.
00:57:41.47	Council Member Cox	going off and doing their own thing.
00:57:43.05	Walford	Yeah, transparency is really important and the existence of these committees ensures that the community knows who's working on what and that there's an opportunity for reporting out and who to go to for specific point projects, which is a huge consideration and part of the balance of who's doing what on the council when. Councilmember Kelman, go ahead. Thank you.
00:57:57.39	Unknown	Thank you.
00:57:57.93	Unknown	Thank you for bringing that up, Vice Mayor. So I would make a distinction between the housing element working group that worked over a weekend at the specific direction of the full council versus, I'll just use my own example of something, Bridgeway Marina. So we've talked a little bit about how that has changed status and Council Member Hoffman and I were the two person team on that.
00:58:19.91	Unknown	and to
00:58:21.44	Unknown	you know, illustrate my own belief system. I said, I don't think it's appropriate for us to make a decision, carry that ball down the field, and then come to you and tell you what that decision is. I think we should decide this from a policy perspective
00:58:33.20	Unknown	collectively. And I think there are some key aspects, I think Ferry Landside is one of those, that needs guardrails around that, Bridgewater needs guardrails around it. And so I don't know if that is some type of very specific regular cadence of reporting and buy-in,
00:58:51.06	Unknown	because that's gonna end up creating more work as well. And so I'm cognizant of that, but I'm only just using the ones that I've been engaged on, which is the housing a bit, and then Bridgeway Marina.
00:59:01.62	Unknown	And frankly, I would much rather have the full council weigh in on what we do with our waterfront as a bridge and marina than to bring you a fade to complete just because two of us like the direction. So that's my concern. And I don't have an elegant immediate solution to it. But thank you for hearing. Can I respond?
00:59:18.02	Council Member Cox	yes so Bridgeway I'll use Bridgeway Marina as an example Tom Riley and I met hours and hours and hours with
00:59:26.53	Council Member Cox	the owner of Bridgeway Marina to negotiate a letter of intent.
00:59:31.05	Council Member Cox	with
00:59:31.91	Council Member Cox	periodic reporting to the City Council
00:59:34.66	Council Member Cox	about our direction, but
00:59:36.72	Council Member Cox	That work never would have gotten done. We did work the city attorney didn't have time to do to get that LOI in place. And so I...
00:59:47.10	Council Member Cox	had we
00:59:48.45	Council Member Cox	already we can't get everything
00:59:51.39	Council Member Cox	to the city full city council that's on the agenda
00:59:55.42	Council Member Cox	on the future agenda items because we stopped meeting at 10 o'clock at night.
00:59:59.40	Council Member Cox	So there's not time.
01:00:00.92	Council Member Cox	for the full city council
01:00:02.37	Council Member Cox	to
01:00:03.62	Council Member Cox	together handle all of the business and all of the minutia of some of these matters.
01:00:09.83	Council Member Cox	but I fully endorse your approach of
01:00:12.38	Council Member Cox	guardrails to ensure that the committees have a specific purpose and specific reporting so that they're not going off on a tangent.
01:00:21.79	Walford	I also think maybe annually, as we're doing now, we review the standing committees and determine whether or not they're still relevant, whether they need to exist and whether they need to require staff time. I think that we can find a balance between Councilmember Kelman's important comments about what should be coming forward to the whole council and what should be worked on independently. But I also believe if you spend a few months working on it independently, you can come forward with additional information that otherwise would have required extensive staff time and staff reports. So there's, I think that there's a place where we can find a balance to the small working groups that while being Brown, not compliant and efficient and to eliminating staff time because that's the ultimate goal, right? That's why we came forward with this item, because we want to be efficient and use staff time and resources in the best way possible.
01:01:03.93	Councilmember Hoffman	So right now we're just talking about council working groups, right? So I think that's fine. I think we just...
01:01:11.27	Councilmember Hoffman	we perhaps come up with a definition for what a working group is, how long and when we form up the working group,
01:01:16.81	Councilmember Hoffman	what their remit is, how long we expect them to continue,
01:01:20.37	Councilmember Hoffman	Um,
01:01:21.04	Councilmember Hoffman	You know, we've tried in the past to do
01:01:21.26	Unknown	THE FAMILY.
01:01:21.33	Unknown	So,
01:01:21.36	Unknown	Thank you.
01:01:25.11	Councilmember Hoffman	written reports.
01:01:26.88	Councilmember Hoffman	for every council meeting to attach them to the agenda or attach them to the committee reports at the end of the agenda.
01:01:32.86	Councilmember Hoffman	you know.
01:01:33.50	Councilmember Hoffman	That takes a lot of work, but it's helpful, right? And it's helpful that we, if we,
01:01:38.54	Councilmember Hoffman	we make sure the committees that we're on
01:01:42.22	Councilmember Hoffman	are focused and there aren't a large number of them
01:01:46.20	Councilmember Hoffman	It helps us to give monthly or not monthly, but
01:01:50.18	Councilmember Hoffman	City Council meeting updates
01:01:52.33	Councilmember Hoffman	on where we're at and that's when we comply with the Brown Act that's when we can talk about it as a council member and that's where you can get direction for a whole council. So I was involved with the.
01:01:58.35	Unknown	THE CITY IS A LITTLE BIT OF
01:02:00.46	Councilmember Hoffman	Bridgeway Maria prior to council member Cox for about eight years with Tom Theodorus And hammering out the parameters for that deal and so you know that took an enormous amount of time and
01:02:11.51	Councilmember Hoffman	I'm getting that across the finish line where we're at now, you know, I don't know But I do agree with councilmember Kelman that should move to a full council consideration
01:02:19.70	Councilmember Hoffman	at this point and whether or not that warrants
01:02:23.33	Councilmember Hoffman	or what the scope of that is going to be going forward.
01:02:25.72	Councilmember Hoffman	I would suggest that we have, we talk now about
01:02:29.15	Councilmember Hoffman	what we think about the definition of a working group is,
01:02:32.81	Councilmember Hoffman	Um,
01:02:33.79	Councilmember Hoffman	What what and I think if we want to give a remit when we form a working group, that's fine. If we want to give a time estimate, I think that's fine, too. And then I agree annually.
01:02:43.31	Councilmember Hoffman	And in December, the December meeting should be a review of all of the working groups and committees and commissions, frankly, non statutory, and decide whether or not we're going to
01:02:53.08	Councilmember Hoffman	what we're going to do with those of we're going to continue them for another year, what the remit is for the next year.
01:02:57.03	Councilmember Hoffman	or whether or not we're going to dissolve them and have that as a basic practice and it's not a drama that we're
01:03:02.09	Councilmember Hoffman	you know, recognizing that a committee is no longer
01:03:06.26	Councilmember Hoffman	you know has a better more efficient way to achieve what we're trying to achieve rather than the construct of a working group or committee so that's what i would suggest um i think now's the time to talk about that so that's you've heard my input on
01:03:17.92	Unknown	So thank you everybody for this conversation. So to further it along, I would then add
01:03:24.13	Unknown	I mean, my preference is to not have them, but in the interest of efficiency and collaboration here, I would say that there needs to be an acknowledgement of key decision points, and it's probably before, let's say, potentially even before options are drafted and then brought to the Council because I'm thinking of a couple of opportunities where options were, a lot of work was put into the options,
01:03:46.27	Unknown	it doesn't mean the council is going to like those options that is brought to them. And so I think any
01:03:50.23	Unknown	sort of rules of the road and put this in the meeting minutes, please, is that any council member can can say, hey, I'm not comfortable with the direction you guys are going in without the council talking about them and somehow get it onto the agenda just to have that transparency. But but I think
01:04:04.43	Tricia Smith	Thank you.
01:04:04.49	Walford	Absolutely.
01:04:04.93	Tricia Smith	Thank you.
01:04:06.37	Unknown	I think there's a lot of effort that goes into developing options that reflect that committee
01:04:11.99	Unknown	and not necessarily the entire
01:04:13.86	Unknown	and I just don't want anybody working on a committee and coming back.
01:04:16.64	Unknown	and saying, but we did all this work and now here we are and you don't like anything we brought to you, like that's really frustrating and I don't want that for anybody.
01:04:24.03	Walford	That's kind of part of the government process too, right? Like you spend a lot of time bringing something forward, you try to get people to get on your side, they won't, they will.
01:04:27.90	Unknown	What would you try to do?
01:04:29.87	Unknown	They won't. They will. I mean, if everybody's happy
01:04:31.04	Unknown	with that.
01:04:31.61	Walford	It was fine knowing that.
01:04:31.63	Unknown	It was fine knowing that.
01:04:32.45	Walford	that you could do
01:04:32.98	Unknown	all that work and it comes back and someone goes, I really just don't like that direction. You try to the drawing board. If everyone buys into that and we're all here and say yes into the microphone, then I'm
01:04:36.69	Walford	Sure.
01:04:42.58	Unknown	I'm more comfortable with it.
01:04:43.96	Council Member Cox	I totally endorse that. I think that's the risk of a working group. And that's why the working group should touch base with the council to ensure the direction they're moving is reflective of the entire council approval. Vice mayor.
01:05:00.89	Peter Rundlewain	I just wanted to make sure that
01:05:05.16	Peter Rundlewain	Councilmember Kelman had a chance to propose something. That was my proposal. No, but just to be your ideal world, actually, because I'm intrigued by the notion of getting rid of them all together.
01:05:08.09	Walford	That was my proposal.
01:05:14.86	Peter Rundlewain	but also cognizant of the fact that we do end at 10 PM. We start at five, so it's an honest day's labor. But when you think of the examples, the numerous examples that you know, as well as anyone of the work that we do, what would be a model that would work? That would not involve these designated pairs of working groups?
01:05:36.68	Unknown	So I think we did it, we've done it well with, let's take the example of you and I, with some of the upcoming leases.
01:05:42.72	Unknown	Right.
01:05:43.41	Unknown	We have some leases that need to be reviewed. We don't have somebody in house to deal with them.
01:05:47.84	Unknown	I'm not sure.
01:05:49.05	Unknown	you know, vice mayor and councilor are coming, you guys go out and come up with a plan and propose that plan.
01:05:54.08	Unknown	And we did that. And now I think our job is done as to that particular issue. And so it was limited in the task. It helped move something along. It filled a gap when there was not a staff member to do it.
01:06:06.85	Unknown	but we're not continuing to carry the water on that. Because we can't remember too, our whole team here
01:06:13.05	Unknown	is really built out from when we all started. And I think we have, we've got a community economic development director now. We have a standard resilience manager. We have people who can do the work, and I think we need to figure out maybe new ways to support them as opposed to thinking we need to do their work.
01:06:29.89	Peter Rundlewain	And if I were just to, if you don't mind, just to engage with that, because the council member used us as an example, we actually weren't even in a working group. We just sort of started working on it.
01:06:33.95	Unknown	Thank you.
01:06:39.93	Walford	I thought we were asked. You were asked. You were appointed. I thought we were unofficial. You were asked officially in closed session and we discussed it and you were appointed. I didn't remember that. So you were a working group. You were appointed. Yes, congratulations. Thank you very much. Without dissolving it. You've officially dissolved that working group that you did not know you were a part of, which is why we should circle back to Councilmember Hoffman's point, which is defining
01:06:40.77	Unknown	You were asked, you were asked, you were appointed at
01:06:42.78	Peter Rundlewain	I thought we were unofficial.
01:06:47.24	Peter Rundlewain	I didn't remember that.
01:06:48.16	Unknown	where
01:06:48.30	Unknown	Thank you.
01:06:52.91	Matt Zook	Oh, yeah.
01:07:00.92	Walford	what a working group is from the status of the dais and what it does and what it looks like. So I would like to propose a group of two council members appointed by the mayor to focus on a specific issue related to an upcoming agenda item.
01:07:17.09	Council Member Cox	Great. Yeah, I like that.
01:07:19.03	Walford	Okay.
01:07:20.29	Council Member Cox	Staff, did you get that? Remember C-level task?
01:07:20.34	Walford	staff did you get that
01:07:23.52	Council Member Cox	Sea level rise task force. And landslide task force. I mean, you got us a million bucks. That was a pretty good task force. Yes. Everybody has to ask for money.
01:07:23.60	Walford	The Level Rise Task Force.
01:07:31.28	Unknown	Everybody has to ask for money.
01:07:32.61	Walford	Yes, yeah, ask for money. Well, you and I are technically on the grant ask for money task force. That's great.
01:07:38.99	Walford	OK, so so we could go through this list and decide which ones are gone essentially are completed, and then I think
01:07:46.42	Walford	We could talk about this again.
01:07:48.20	Walford	I mean, we're not done with the item, but I just mean we should be reviewing the status of these as we give our committee reports. Because if we report out, which is an ongoing agenda item, and we say, actually, we're done.
01:07:58.62	Walford	then I think we can there in dissolved item. And perhaps we can add
01:08:02.36	Walford	Committee updates and dissolutions to the agenda, if that would be helpful, just to increase staff efficiency going forward.
01:08:08.07	Council Member Cox	and one thing that councilmember Hoffman suggested was that this be revisited every December I would respectfully suggest it be revisited every January with the onset of
01:08:20.03	Walford	of a new set of the new mayor and vice mayor. That makes sense.
01:08:20.35	Council Member Cox	Yes.
01:08:23.81	Walford	Okay.
01:08:24.65	Walford	Okay, let's do that. All right, so then for now, now that we have a definition of what the working group is and a commitment to continue to reassess the efficiency and tasks of said working groups, let's take a look at these committees here. So the Dorvi Gibson working group, myself and Council Member Hoffman can reconvene that.
01:08:41.40	Walford	the Infrastructure Working Group.
01:08:44.45	Walford	Goodbye.
01:08:45.85	Unknown	Thank you.
01:08:45.87	Walford	Never heard of it. Okay.
01:08:45.88	Unknown	Never heard of it. No.
01:08:46.59	Council Member Cox	Okay.
01:08:47.98	Council Member Cox	Legislative review committee, I would say, you know, I've been an active member on that in past years. But right now, as has Councilmember Hoffman. And myself. We don't have any big pending legislation at the moment. So when and if we do, we can reconvene that for a specific piece of legislation to assist the city attorney and the city manager.
01:08:56.01	Walford	And myself.
01:09:03.64	Walford	We've been that for a specific piece of legislation.
01:09:09.04	Walford	Okay, Cannabis Committee I don't think we need right now.
01:09:11.60	Council Member Cox	Agreed.
01:09:12.09	Walford	Ad hoc committee on revenue options. This is related to the budget, but I think we've had that discussion and we don't need the committee right now.
01:09:19.23	Walford	It's friendly task force I would really like to keep on going because the point person is civil battalier who does an amazing job of running it and she touches base with the city on a semi regular basis but I don't think that she's cumbersome of staff in any way.
01:09:21.44	Unknown	because the point
01:09:31.35	Walford	Thank you.
01:09:31.36	Councilmember Hoffman	Agree.
01:09:31.92	Councilmember Hoffman	So let me.
01:09:33.30	Councilmember Hoffman	You mind if I weigh in on that? I'm sorry, I have my hand. Okay, so the Age-Friendly Task Force, so there is a distinction between working groups and task force, right? Working groups, we're not subject to the Brown Act. We go out and go forth and do work.
01:09:47.71	Unknown	We don't.
01:09:47.80	Unknown	Thank you.
01:09:50.36	Councilmember Hoffman	Same thing for
01:09:52.47	Councilmember Hoffman	the
01:09:53.15	Councilmember Hoffman	task force, but the task force are principally different because you're bringing in, you're not really using staff for a task force
01:10:00.71	Councilmember Hoffman	you know, you're bringing in specifically looking at and bringing in experts to do a specific thing. So the sea level rise task force was 12 people or something like that. We set our own agenda. We move very fast. We use some staff time, but not much. Same thing for the landslide task force, right? It was a very specific remit. So age-friendly task force.
01:10:19.52	Councilmember Hoffman	seems to me it's more like an ongoing commission, right? So different from what we're talking about right now. Different animal. Very different. So I don't know, maybe we want to move that conversation over to the other boards and commissions. Yeah, sure.
01:10:25.38	Council Member Cox	animal.
01:10:29.83	Walford	Okay.
01:10:30.81	Walford	I like it.
01:10:33.19	Walford	Okay, Affordable Housing Working Group.
01:10:35.50	Walford	Thank you.
01:10:35.54	Council Member Cox	Thank you.
01:10:35.56	Walford	I'll see you next time.
01:10:35.60	Council Member Cox	I think we're actively streamlining.
01:10:38.56	Walford	I mean-
01:10:39.79	Walford	Yeah, with the with the housing and options group that you and I sit on. Okay.
01:10:42.02	Council Member Cox	when I sit on.
01:10:43.10	Council Member Cox	So I think that should remain.
01:10:44.36	Unknown	Thank you.
01:10:44.36	Walford	Thank you.
01:10:44.38	Council Member Cox	Okay.
01:10:44.40	Unknown	Is that you guys, not you and me?
01:10:46.03	Council Member Cox	That's us. It's us. Okay, because we're the housing. We're the housing element, not the affordable housing.
01:10:52.31	Peter Rundlewain	I have a question about that then. Since we're trying to follow our rules, how long will it last? I mean, should we talk about that now? What will its ending be? What is its remit?
01:10:58.61	Council Member Cox	What will happen?
01:11:02.67	Council Member Cox	Yeah, so we're trying to get full funding to build an affordable housing project as soon as possible at the city's corporation yard.
01:11:12.66	Council Member Cox	Thank you.
01:11:12.71	Walford	or whatever site or whatever site.
01:11:12.73	Council Member Cox	SCORE WHAT I WANT.
01:11:13.61	Council Member Cox	or whatever site we can utilize the grant funding, but there's a deadline to actually utilize the grant funding, and so.
01:11:21.05	Walford	So.
01:11:21.56	Walford	and i think we can we can put together we can define it in in a remit for the next meeting with specifics if that's helpful go ahead
01:11:29.12	Peter Rundlewain	Councilmember.
01:11:30.03	Peter Rundlewain	I was just going to say that wonderful articulation might be memorialized on the city's website or in the description of the working group, at least in the minutes, for our own memory.
01:11:41.15	Council Member Cox	I'd rather write something out than just my off-the-cuff. Oh,
01:11:44.30	Peter Rundlewain	That was pretty good, but you know what I mean. It's just that way we can refer to whether it's mission accomplished or not.
01:11:49.47	Unknown	Yeah, and if I may, I'll say this is a really good example of, so I didn't know there was one and
01:11:57.94	Unknown	I'm in support of the corporation yard, but that is the type of conversation that the full council probably should have had.
01:12:04.57	Unknown	and said, is the corporation the right location?
01:12:07.42	Unknown	And maybe you guys have had other locations and then we talk about it and that's the direction that moves forward and we get some type of. So this is, we haven't had a lot of transparency or conversation on this particular working group. I know you guys are working very hard and doing very good work. I'm just trying to be as sensitive with our guardrails. So please don't take.
01:12:25.49	Council Member Cox	No, I don't take offense, but I will say that this was announced and approved by the City Council back in 2020.
01:12:32.92	Council Member Cox	and it was listed as a site in our housing element for 100% affordable housing, so.
01:12:38.86	Councilmember Hoffman	This specific thing is an agenda ice perhaps we can say maybe next week or next city council meeting under committee reports We specifically request you come back and talk to us about what the specific remit is for this committee Timelines if there's a deadline, let's let's let's talk about it and let's and I think that might be the way Yeah, that's I think we can do it right under committee. Where's our city attorney?
01:12:40.75	Council Member Cox	specifically as an agenda.
01:12:51.25	Unknown	expectations.
01:12:56.87	Unknown	Yeah.
01:13:00.29	Councilmember Hoffman	Can we...
01:13:01.09	Councilmember Hoffman	Where's Sergio that we can do it that way instead of having it agendized on the business as a business I'm I think as a committee report is that can we do that city attorney?
01:13:12.09	Unknown	Yeah, that's fine.
01:13:13.54	Councilmember Hoffman	Okay.
01:13:14.10	Walford	We can't take any action on it because it's just a committee report.
01:13:14.13	Councilmember Hoffman	Yeah.
01:13:15.87	Unknown	You won't be able to discuss or debate a committee report. That's the problem.
01:13:20.71	Peter Rundlewain	So I think Janelle's point, Council Member Kellman's idea is to be able to establish the guardrail. So it'd have to be something that could be fully discussed and
01:13:30.26	Peter Rundlewain	and acted on in the sense of establishing guardrails.
01:13:33.97	Peter Rundlewain	saying, for instance, you could imagine it.
01:13:36.83	Peter Rundlewain	focused only on the corporate yard or on five other sites. That'd be a distinction, a policy matter that you think you're advocating should be part of the discussion, which is why it would have to be a business item, it seems.
01:13:47.61	Councilmember Hoffman	OK.
01:13:50.98	Councilmember Hoffman	Okay, so I think I think that's that's fine. I agree. So then it needs to be agendized as a business item. Once we did, once we decide on the parameters though of it and what the remit of that committee is and what the deadlines are for that committee, then we can all receive updates from that committee during committee reports
01:14:10.93	Councilmember Hoffman	Then it's flagged, okay, I have a question about that. Let's agendize that for a business item, right? Totally agree. And hopefully we can move through those fast.
01:14:13.56	Unknown	Thank you.
01:14:15.01	Council Member Cox	Totally.
01:14:18.62	Council Member Cox	And maybe there's more than one that we need to agendize to understand the remit and the guardrails. We'll see as we go through this process tonight. Sure, okay.
01:14:28.72	Walford	So that brings up the next one, which is Bridgeway Marina, which is already on future agenda items. So I'm hoping we'll hear that in the next few meetings anyway. And I would say,
01:14:35.97	Council Member Cox	BEGIN.
01:14:36.02	Walford	that for now.
01:14:36.97	Council Member Cox	you know.
01:14:37.04	Walford	Right.
01:14:37.96	Council Member Cox	Okay.
01:14:38.12	Walford	until.
01:14:38.42	Council Member Cox	SO, I THINK IT'S A
01:14:38.54	Walford	Oh.
01:14:38.67	Council Member Cox	Thank you.
01:14:38.81	Walford	Right.
01:14:38.88	Council Member Cox	Right.
01:14:39.06	Council Member Cox	Thank you.
01:14:39.15	Walford	figure out how to do it.
01:14:39.36	Council Member Cox	I got that.
01:14:39.50	Walford	Thank you.
01:14:39.64	Walford	direction exactly okay is there more from this slide because I know there's more of these
01:14:39.89	Council Member Cox	exactly
01:14:46.98	Walford	City Manager, do you have more?
01:14:49.62	Walford	Oh, I mean, okay. Okay, but you have your... Well, we have more. For instance, I have the social justice working group that I serve on with Councilmember Kelman that is still ongoing, and we have a lot of work we're doing. What is that?
01:14:50.84	Councilmember Hoffman	Okay.
01:14:51.73	Councilmember Hoffman	Well, we have more, for instance,
01:14:58.89	Unknown	What is that called?
01:14:59.48	Walford	Thank you.
01:14:59.82	Walford	the Social Justice Task Force.
01:15:01.44	Walford	Okay.
01:15:02.55	Unknown	We should apply the same guardrails, right? So we should draft up the remit, bring it. Yes, exactly. We should do all of that.
01:15:06.85	Walford	Yes, exactly.
01:15:09.17	Walford	Yep.
01:15:09.98	Council Member Cox	the sewer consolidation committee.
01:15:11.43	Walford	Thank you.
01:15:12.02	Council Member Cox	So that has been a longstanding, that's me and Ian.
01:15:15.93	Council Member Cox	That has been a longstanding committee
01:15:19.31	Council Member Cox	from from 2017.
01:15:21.43	Walford	17.
01:15:23.48	Council Member Cox	Thank you.
01:15:23.49	Walford	Thank you.
01:15:23.51	Council Member Cox	Bye.
01:15:23.58	Walford	Thank you.
01:15:23.78	Council Member Cox	I know.
01:15:23.80	Walford	He's like,
01:15:24.49	Walford	I didn't know you were
01:15:24.98	Council Member Cox	on that.
01:15:25.57	Walford	Thank you.
01:15:26.36	Council Member Cox	But I do know that we do have sewer consolidation on a future agenda item. And so I think at that point,
01:15:27.10	Walford	Bye.
01:15:33.50	Council Member Cox	future agenda item we should include a discussion of the ongoing role of the sewer consolidation committee but
01:15:40.25	Council Member Cox	Essentially, two members of the City Council meet with two board members of the Sausalito-Marins City Sanitary District, together with its executive director, together with the public works director, to discuss terms and process for proposing consolidation to both of the deciding bodies.
01:16:03.50	Walford	Thank you.
01:16:06.03	Walford	Okay, there are some others like the machine shop working group, which we no longer
01:16:10.62	Walford	need. I'm not
01:16:11.98	Council Member Cox	positive about that. I'd like to consider that only because we are aware of a possible tenant for that
01:16:18.42	Council Member Cox	space that could make it very financially viable. And so I would like to just- When you say we,
01:16:25.32	Unknown	When you say we,
01:16:27.50	Unknown	Yeah, raise your hand if you're in on that. Yeah, what do you...
01:16:27.80	Council Member Cox	Raise your hand.
01:16:29.22	Council Member Cox	Yeah, what do you... Well, I thought you were aware of it, actually. I'm not aware of it.
01:16:33.66	Unknown	I'm not going to do that.
01:16:36.04	Walford	Okay, if you would like me to continue the machine shop working group, but at this point it's council member Kilman and vice mayor Sobieski.
01:16:36.19	Council Member Cox	Okay.
01:16:38.03	Council Member Cox	It was a very patient.
01:16:44.65	Peter Rundlewain	We actually passed a resolution here
01:16:47.60	Peter Rundlewain	prohibiting staff from doing any more work on the machine shop. So it would require changing that.
01:16:53.82	Peter Rundlewain	I understand.
01:16:53.94	Council Member Cox	Understood. So let me, I will do some research and bring to you what I'm aware of that's in the possible offing that we could take advantage of, should we decide as a council to do that and whether it's worth pursuing.
01:17:07.17	Unknown	Thank you.
01:17:07.27	Councilmember Hoffman	Thank you.
01:17:07.36	Unknown	Thank you.
01:17:07.39	Councilmember Hoffman	Thank you.
01:17:07.85	Councilmember Hoffman	Um what I can also request that as part sorry in him and
01:17:12.34	Councilmember Hoffman	that is part of that effort that you also let us know what the status is with regard to the transition of that building and sell that building through the GSA. Yeah. Because I know that it was in that process and, you know, anyway, our efforts were not successful last fall or two years ago, whenever it was.
01:17:30.04	Walford	Okay. Okay. I think we agreed. We disbanded the homelessness encampment working group and the legal working group.
01:17:36.55	Unknown	That was a good list to head up. Was that you, Walford? Yes, please.
01:17:47.08	Unknown	Thank you.
01:17:47.12	Tricia Smith	What do you think?
01:17:47.64	Unknown	Thank you.
01:17:48.10	Unknown	You had a list for us, whoever is leading that.
01:17:51.94	Unknown	Amen.
01:17:52.77	Council Member Cox	I can't really see it. If you put it in slideshow view. Okay.
01:17:53.39	Unknown	Thank you.
01:17:58.83	Council Member Cox	That's better.
01:17:59.94	Unknown	Okay.
01:18:01.04	Walford	You just made it big for us.
01:18:01.93	Unknown	but all right.
01:18:02.69	Carolyn Ravel	Thank you.
01:18:02.81	Unknown	Thank you.
01:18:02.93	Carolyn Ravel	Thank you.
01:18:03.03	Carolyn Ravel	are we?
01:18:03.18	Unknown	Thank you.
01:18:03.23	Carolyn Ravel	Yeah.
01:18:03.30	Unknown	That's not what we were just. At the bottom, the racial justice task force.
01:18:07.82	Walford	Thank you.
01:18:07.84	Unknown	Thank you.
01:18:07.89	Walford	Thank you.
01:18:07.96	Unknown	Thank you.
01:18:07.97	Walford	Yeah, we were looking at slide 10.
01:18:10.66	Council Member Cox	We finished.
01:18:11.06	Walford	I think we finished that. I think we're okay. I think we have a good understanding.
01:18:13.74	Unknown	underwriting.
01:18:14.56	Unknown	Justice Task Force.
01:18:15.77	Walford	yeah and myself and councilmember kelman are continuing work on that do
01:18:18.86	Unknown	I'm going to do the remit.
01:18:20.29	Unknown	Finance.
01:18:21.37	Unknown	What do we want to do?
01:18:22.16	Council Member Cox	Yeah.
01:18:22.52	Council Member Cox	I think.
01:18:22.82	Unknown	Thank you.
01:18:22.84	Council Member Cox	I think it stays disbanded for the moment.
01:18:25.47	Unknown	Thank you.
01:18:25.51	Unknown	Thank you.
01:18:25.61	Unknown	Thank you.
01:18:26.44	Council Member Cox	because we're just about through our budget process and we can look at reconvening down the road.
01:18:32.19	Council Member Cox	Vice mayor that would
01:18:32.26	Walford	Vice Mayor, that would traditionally be you and I. How do you feel about disbanding it completely?
01:18:32.91	Unknown	traditional.
01:18:34.33	Unknown	without disbanding it completely.
01:18:35.66	Unknown	we're trying to there I'll tell everybody
01:18:37.69	Walford	Thank you.
01:18:38.20	Walford	Can we try to keep the discussion?
01:18:40.51	Peter Rundlewain	Well, we, I think the thought was that my, we'll be talking about more in budget, but I actually feel like our biggest problem with the way that we've been working with our finances is that they've become obscured by the complex way we've been presenting them. And the finance committee as a separate structure only added more complexity rather than
01:19:01.33	Council Member Cox	We were on the wrong finance committee.
01:19:01.35	Peter Rundlewain	Thank you.
01:19:01.87	Peter Rundlewain	They should.
01:19:03.41	Peter Rundlewain	OK, perhaps, but I would love it actually, the constraint of presenting our financial information in a tight format in a public setting is a nice goal for providing clear financial reporting. And my hope for the organization is that we'll be able to see that later today and ongoing. So I guess that's a way of saying I'm in favor of it.
01:19:26.00	Walford	in favor of it not existing.
01:19:26.07	Peter Rundlewain	in 50.
01:19:27.56	Peter Rundlewain	Thank you.
01:19:27.61	Walford	Okay. Do we have consensus on that?
01:19:30.19	Councilmember Hoffman	Do we want to we're not going to disband it? We're going to pause it? Yes. We're going to suspend until we get through this budget and then revisit in the spring. I mean, I think we should revisit in January with the
01:19:32.87	Walford	Yes.
01:19:32.97	Council Member Cox	We're going to do it.
01:19:36.50	Council Member Cox	All right.
01:19:36.55	Walford	I'm not.
01:19:36.62	Council Member Cox	I mean, in September.
01:19:37.56	Walford	Thank you.
01:19:39.03	Council Member Cox	January like we would do all of our but I just don't want to disband I don't want to I rather
01:19:40.16	Walford	Thank you.
01:19:40.19	Walford	do all of our
01:19:40.77	Councilmember Hoffman	Thank you.
01:19:42.96	Walford	I'd rather revisit it after the budget because there might be something that comes up that myself and the vice mayor want to talk about, and then we may reconsider the finance committee.
01:19:47.33	Councilmember Hoffman	I'm going to go.
01:19:50.20	Councilmember Hoffman	Fine by me. Fine by me. So finance committee suspended.
01:19:55.60	Council Member Cox	Thank you.
01:19:55.64	Councilmember Hoffman	Thank you.
01:19:55.65	Council Member Cox	See you next time.
01:19:55.81	Councilmember Hoffman	level.
01:19:56.02	Unknown	All rise.
01:19:56.68	Councilmember Hoffman	So
01:19:56.73	Unknown	Thank you.
01:19:56.82	Councilmember Hoffman	Thank you.
01:19:56.85	Unknown	Of course.
01:19:57.14	Councilmember Hoffman	We are trying very hard
01:19:57.97	Unknown	It's very, very hard to disband, I swear.
01:20:01.29	Unknown	We're supporting Katie in the RFP and she has it in her hands and really we're disbanded. She's just calling on individual members of the community who happened to be on the task force to help guide her. So consider it disbanded.
01:20:16.65	Unknown	There is a
01:20:17.98	Walford	a facet of the community safety disaster preparedness committee that is, wait, are we, let's slow down because that's transitioning to boards and commissions that are appointed and we're not at that discussion yet. And I think that's a little different than the ones that are just the working groups and I would prefer to go through those as a separate item and have a discussion about what we want those to be and the continuation and future of those. So are we comfortable with the status of working groups right now?
01:20:27.80	Unknown	then they're not going to be.
01:20:40.42	Walford	Thank you.
01:20:40.46	Councilmember Hoffman	Yes.
01:20:40.79	Walford	Thank you.
01:20:40.93	Councilmember Hoffman	Thank you.
01:20:40.96	Councilmember Hoffman	What did we decide? We decided to omit to dissolve
01:20:44.03	Walford	of OMIT? We've suspended OMIT since our prior discussions.
01:20:49.18	Councilmember Hoffman	Thank you.
01:20:49.35	Walford	Thank you.
01:20:49.42	Councilmember Hoffman	We.
01:20:49.82	Councilmember Hoffman	Thank you.
01:20:49.91	Walford	Thank you.
01:20:49.94	Councilmember Hoffman	And we've also said, it's going on the list. I just can't remember. Okay. Yeah.
01:20:50.02	Walford	And we've also said,
01:20:52.79	Walford	Yeah, because we're going to we're going to hire a professional to work with us on our lease agreements. And so that's the plan.
01:20:57.90	Walford	Sure.
01:20:59.10	Walford	Okay, great. So I think, and then obviously county based commissions are staffed by our council, but they don't require additional staff time. So those stay the same.
01:21:08.10	Walford	which is one small example.
01:21:08.77	Council Member Cox	which is-
01:21:09.97	Council Member Cox	exception.
01:21:10.73	Walford	Thank you.
01:21:10.75	Council Member Cox	is
01:21:11.64	Council Member Cox	if the legislative MCC MC legislative committee asks us to write a letter in support or opposed
01:21:17.92	Council Member Cox	we draft that letter but then staff has to put that on letterhead so we can sign it so that's a minor exception but i think for the most part it requires little or no staff time those committees
01:21:31.10	Walford	Okay, that's right.
01:21:31.65	Council Member Cox	Thank you.
01:21:31.69	Unknown	Thank you.
01:21:32.43	Walford	Okay. Okay. So now let's move the conversation, uh, back to what we're going to do about the statutory committees and the non-statutory committees and how we might move forward, which ones need to continue to meet, uh, and under what capacity I would note that we still have not found a path forward that is compliant with non Brown act needs for these meetings to be able to be city council appointed and not meet at least quarterly or annually. So
01:22:00.66	Walford	That was something that we had looked for when we said, OK, we can move to non-Brown Act. But given that there seems to not be a pathway forward for that,
01:22:07.84	Walford	I think we can.
01:22:08.86	Unknown	I'm sorry to interrupt you. Why is there not a pathway for it?
01:22:12.44	Walford	So,
01:22:12.86	Walford	I don't believe that we can continue to have boards and commissions that are appointed by the city council not have some form of following the Brown Act.
01:22:25.01	Unknown	So if the city council takes the action to put somebody on a commission, then it has to be a Brown Act?
01:22:30.45	Unknown	I can clarify this issue.
01:22:30.46	Unknown	Yeah.
01:22:32.07	Unknown	Yeah, please do.
01:22:32.98	Unknown	Mayor Mrakas, M.D.: The Council formerly creates a board Commission committee task force or working group it's a brown act body.
01:22:40.61	Unknown	So all it takes is a quote-unquote formal action of the city council to create that thing.
01:22:46.18	Unknown	and the bar for what constitutes a formal action is relatively low.
01:22:50.44	Unknown	So...
01:22:52.05	Unknown	In general, if it's something that the Council is creating,
01:22:55.83	Unknown	except for say,
01:22:58.80	Unknown	you know, ad hoc working group of limited scope and duration, it's going to be a Brown Act body.
01:23:04.50	Council Member Cox	Exactly.
01:23:05.45	Unknown	That's the key.
01:23:05.45	Unknown	That's the key.
01:23:05.85	Council Member Cox	distinction, I think.
01:23:06.86	Unknown	And Sergio, what if it already, we're here, we're talking about things that already exist and discontinuing them potentially,
01:23:14.98	Unknown	We're not creating anything now. Now we're transitioning them.
01:23:18.52	Unknown	I mean, if you're eliminating them, you don't have a problem, obviously.
01:23:21.97	Unknown	if you had previously created them
01:23:26.22	Unknown	The safer course of action probably is to have them comply with the Brown Act.
01:23:30.54	Unknown	or become an ad hoc limited duration.
01:23:32.90	Unknown	Yes, exactly. Something of limited scope and duration that has a finite task that it's doing.
01:23:34.30	Unknown	of blood.
01:23:39.01	Unknown	AND AGAIN, YOU KNOW,
01:23:42.93	Unknown	You know, to the extent you guys aren't making, you know, formal appointments, that also helps. You know, if it's just a couple, you know, people and you folks on the dais informally agree, oh,
01:23:54.45	Unknown	Council member so and so and this other councilman will be working on this task.
01:23:59.06	Unknown	you know, rather than having a formal vote on it, then it's an ad hoc working group.
01:24:02.75	Unknown	So...
01:24:03.61	Walford	But then how will folks, if folks are going to formally apply for these ad hoc working groups in order to have
01:24:08.85	Walford	a robust community involvement, for example, if we're accepting applications and allowing for more engagement, then it would have to be a brown-up committee.
01:24:15.16	Unknown	You're creating a brown neck body.
01:24:17.06	Walford	Right.
01:24:17.77	Walford	So it would be limited to folks that had approached the council or that the council knew if we didn't add up working group, which limits new participation or people who otherwise maybe just visited the city website, etc. So in a way, my my my concern about that is it eliminates some aspect of transparency and some aspect of engagement or involvement for anyone who maybe doesn't know a member of the city council or hasn't ever yet volunteered and would otherwise have to become known in order to get appointed to these working groups. The system now,
01:24:47.40	Walford	allows for people to very clearly apply and make an application and we know when appointments are over etc. So that was that's my concern.
01:24:55.07	Unknown	My one suggestion on how best to address that sort of thing and leverage folks who may want to participate is if you have a council member working group, say two council members who want to work on a particular topic.
01:25:08.47	Unknown	You know, they can publicize, they can open the doors, they can do whatever they want to generate community involvement.
01:25:16.61	Unknown	You know,
01:25:18.13	Unknown	you can, the working group can consult with whoever would like to or not like to consult with, and that is perfectly fine under the Brown Act.
01:25:25.69	Unknown	when you're formally creating a body where you're appointing people from the community to help assist, you know, that's, that's when you're potentially crossing the line into a brown act body. So
01:25:37.84	Councilmember Hoffman	I have input on that too. So I, you know, to follow on with our city attorney's comments and also Mayor Blaustein's,
01:25:47.95	Councilmember Hoffman	I think one of the things that was clear from our meeting when I rewatched it from April of 2021,
01:25:54.99	Councilmember Hoffman	or 2022 was that we were all, we were all in agreement that we know that there are lots, there's a lot of expertise in Sausalito that we want to engage and continue to bring in to help us solve problems for the city. And people want to do that amazingly. They still want to spend a lot of time and effort on that.
01:26:13.31	Councilmember Hoffman	So,
01:26:14.65	Councilmember Hoffman	You know, and I agree that we can still do that. I mean, some of the fastest work and most effective work that we've ever done and with highly motivated people in the community was the task force model.
01:26:26.93	Councilmember Hoffman	And so we can still do that and we can still announce, hey, we're forming a task force and we're probably going to look at
01:26:35.39	Councilmember Hoffman	you don't even have to appoint you to say I'm forming a task force. If you want to be involved in this, send me your, you know, similar thing and we're going to be on this day and there's a zoom.
01:26:43.74	Councilmember Hoffman	and then you move forward very quickly
01:26:46.46	Councilmember Hoffman	with people that are motivated and want to be part of that group and what's going on and lending their expertise so
01:26:52.06	Councilmember Hoffman	I've found in my past eight years,
01:26:53.87	Councilmember Hoffman	that the committee's
01:26:55.76	Councilmember Hoffman	The task force model is much more effective and efficient in utilizing assets of our community and our staff than ongoing committees that kind of sometimes are just Meeting because it's on the schedule and they're meeting And so that's what I would suggest is I think in city attorney you can weigh in on this if I've got it wrong, but The idea is that we want to lessen the burden on staff from the Brown Act construct which means that you have to notice it it has to be an agenda that's published that you know that you have to it has to be in a place that's open to the public in a way that's open to the public I'm not saying that any things are any these things are bad. I'm not saying that you can't do these without staff support, but because it's a Brown Act committee, you have to have staff support and by the way,
01:27:47.97	Councilmember Hoffman	the work that's generated or requested from that committee is also quite substantial and that falls on the staff.
01:27:54.99	Councilmember Hoffman	I don't know, I'm just throwing this out here. Maybe it's a two-step process where
01:27:58.84	Councilmember Hoffman	We we say either tonight or give direction tonight or something.
01:28:04.18	Councilmember Hoffman	Oh.
01:28:04.69	Councilmember Hoffman	in a in a date certain sort of way that we're we are dissolving these certain boards and commissions as legislative bodies, right? Because the way we form them, whether or not we intended to or not imposes legislative requirements. So maybe we say we're transitioning these board, these non statutory boards and commissions, meaning we're not talking about
01:28:30.15	Councilmember Hoffman	any of the
01:28:31.49	Councilmember Hoffman	boards that are required to be brown act by ordinance or by state law, right?
01:28:35.30	Councilmember Hoffman	So those are four, I think. That's Planning Commission, Historic Preservation, Library, and then the Disaster Preparedness Program.
01:28:44.72	Councilmember Hoffman	Stand-up committee, okay, so we're not talking about those.
01:28:47.27	Councilmember Hoffman	And then at the same time, we can say, okay, we're moving these to non-legislative bodies, but we're reforming them as a task force. And here's the remit for this task force for the next, until through, for six months, right? So we're gonna look at this again at six months. So we're, here's your remit for six months. We're gonna revisit your status in January of 20, whatever, every year, and go forth and do your work. And I think maybe that two-step process
01:29:16.09	Councilmember Hoffman	is the smoothest transition to move us forward to a more efficient construct.
01:29:20.97	Councilmember Hoffman	So I'm...
01:29:21.00	Unknown	So I will say that a task force,
01:29:24.26	Unknown	or a Blue Ribbon Committee, or something similar like that, that can still be subject to the Brown Act if it's created by the City Council. Yeah.
01:29:32.78	Unknown	So,
01:29:33.82	Unknown	Again, there are ad hoc working groups that council members can participate in. But if you're taking a formal action to...
01:29:43.17	Unknown	create some sort of advisory group that has...
01:29:46.51	Unknown	um,
01:29:47.36	Unknown	that is going to be ongoing.
01:29:49.25	Unknown	um
01:29:50.26	Unknown	then you are potentially creating a legislative body on the ground.
01:29:53.16	Councilmember Hoffman	I am right. Let me respond to that real quick. I want to say minute when I'm saying surgery is that I want to make it very clear that we are not doing that.
01:30:00.94	Councilmember Hoffman	that were saying,
01:30:02.07	Councilmember Hoffman	This is an ad hoc group for this specific purpose.
01:30:06.48	Councilmember Hoffman	When they give the deliverable,
01:30:08.91	Councilmember Hoffman	either before or after January the next year,
01:30:11.27	Councilmember Hoffman	then you say, thank you so much, your task force is now disbanded.
01:30:15.81	Councilmember Hoffman	But I may give you another
01:30:17.97	Councilmember Hoffman	I may create another ad hoc committee as you move forward.
01:30:21.40	Walford	Thank you.
01:30:22.69	Unknown	Thank you.
01:30:24.21	Walford	Okay, so my...
01:30:25.46	Walford	My biggest concern here is that the Brown Act exists to increase transparency in government and to
01:30:31.64	Walford	allow citizens to be informed about what's being worked on.
01:30:34.66	Walford	And my concern with a model that would shift us entirely to an ad hoc working group is that it would make that more difficult because I think we've received a lot of really interesting applications for boards and commissions and folks feel like it's also a runway for increased involvement. As Peter Van Meter mentioned, he's been on about 40 of our boards and commissions. Many of us have served on.
01:30:55.92	Walford	the general plan advisory committee, the housing element advisory committee, the planning commission,
01:31:00.41	Walford	EDAC, the Sustainability Commission, which helped us learn about the facets of city government.
01:31:04.95	Walford	I think it,
01:31:06.18	Walford	I mean, my concern is not about making sure that they meet on a regular basis, but rather that when there are meetings, they're as transparent as possible and that every citizen has the opportunity to engage with and be a part of these boards and commissions or whatever we decide to call them if they'd like to. I would hate to see that opportunity be lost for us. And there's a limited number of seats on our planning commission for a very limited type of applicant. And the same goes for our historic commission so i i would like to consider at this point those brown act commissions are meeting quarterly the ones that have gotten back to us about wanting to continue to exist i think we can find a middle ground where we consolidate some of them and they still continue to meet for instance for example disaster preparedness and sea level rise task force could merge and work together the sustainability Commission could continue like meeting quarterly and giving us updates P back could continue meeting quarterly and giving us updates and then perhaps potentially the EDAC and park and rec could merge because they do shared work and then that would be less staff time. But losing the engagement and transparency is my biggest concern with regards to this. But D I think we can do both and decrease staff time. So I'd be open to whatever you all feel the best way forward to do that is.
01:32:22.27	Unknown	you
01:32:22.84	Peter Rundlewain	If you don't mind, I have a question for our city attorney, Sergio. I was just listening to your answer, and I'm still puzzled, and I want to make sure we're getting clear information. Just going back to something we decided moments ago, is the Dorothy Gibson House Working Group, something that's clearly been assigned by the city council?
01:32:44.51	Peter Rundlewain	a Brownite entity or not?
01:32:49.03	Unknown	I think I'd have to go back and figure out how that was created.
01:32:54.60	Unknown	So short answer is I don't know right now.
01:32:57.62	Peter Rundlewain	that it could be.
01:32:59.38	Unknown	I thought that was
01:32:59.51	Council Member Cox	I thought that was an ad hoc committee.
01:33:02.03	Peter Rundlewain	Well, can you help me understand then the city attorney with the definition of ad hoc is?
01:33:08.36	Unknown	Yeah, I will pull up the definition of legislative body in our...
01:33:14.58	Unknown	Wonderful state law.
01:33:17.60	Unknown	Nice.
01:33:24.76	Unknown	So legislative body means the governing body of the local agency or other local body created by state or federal statutes. So that's city council.
01:33:33.21	Unknown	a commission, committee, board or other body of a local agency, whether permanent or temporary, decision making or advisory created by charter, ordinance, resolution or formal action of the legislative body.
01:33:44.96	Unknown	So that's
01:33:46.26	Unknown	Any Commission, Committee, Board, or other body created by the Council.
01:33:51.32	Unknown	and any other body created by a body created by the council.
01:33:56.48	Walford	So a task force would apply to that or an ad hoc working group because action is saying we're creating this group.
01:33:56.75	Unknown	BUT, YOU KNOW, IT'S A
01:34:02.51	Council Member Cox	Thank you.
01:34:02.52	Unknown	But but there is a distinction here's the exception. The exception is advisory committees composed solely of members of a legislative body that are less than a quorum of the legislative bodies are not legislative bodies.
01:34:03.42	Council Member Cox	The distinction-
01:34:14.66	Unknown	accept that standing committees of a legislative body, irrespective of their composition, which have continuing subject matter jurisdiction or meeting schedule fixed by charter ordinance resolution or formal action legislative body are legislative bodies.
01:34:26.91	Council Member Cox	So that's the distinction between a standing body that has an ongoing role, a standing committee that has continuing subject matter jurisdiction or a meeting schedule affixed versus an ad hoc committee with a limited purpose, limited time, an ad hoc committee does not qualify as a legislative body.
01:34:26.98	Unknown	So.
01:34:52.69	Peter Rundlewain	Thank you.
01:34:53.91	Unknown	May I? Remember Kelman? Yes. So let me offer an example. Hopefully it's a good one, but we'll know in a second. So I thought it'd be a good idea to do a pride celebration this year. So I called up a bunch of residents and invited them to join me in doing a planning.
01:35:13.13	Unknown	because we think it's a good thing for the community. No staff time. No. I've told everybody about it every meeting, but it's, you know, it's driven by community members. There was no action. There's a limited duration. There's an outcome to it.
01:35:28.15	Unknown	please tell me that's not a brown act. We didn't appoint it. Absolutely not. Correct. So that's kind of, but then where's the,
01:35:30.88	Walford	No.
01:35:31.34	Walford	And absolutely not. Correct. So that's kind of. But then where's the transparency of the work that's being done if one council member can go off and have their own meetings and work on their own?
01:35:38.81	Unknown	have their own meetings here's my suggestion I think it comes from two places first of all I think it comes from our very talented staff I think that now that we have the right people in place to do a lot of the work that perhaps we were doing as individuals we need to make sure that these communities are supporting them how do we support Katie
01:36:00.46	Unknown	with sustainability, how do we support Brandon? How do we support Brian with these different groups?
01:36:07.47	Unknown	And if there is a council member that would like to be involved on that,
01:36:12.18	Unknown	we have to be diligent about every single meeting. Like we had a meeting, this is what we talked about, this is what we're trying to do, which I think for this particular, my particular example, I think hopefully I've done for you all, if I haven't, I'll do a better job. But I think that's something to consider is how do we,
01:36:12.24	Unknown	Thank you.
01:36:19.57	Unknown	I've been a little bit
01:36:19.80	Unknown	Thank you.
01:36:24.80	Unknown	How do we make sure we're serving the staff that we didn't used to have? And what I'm hearing is that if there's no formal action and it's not ongoing, it's not Brown Act. And I'm also hearing that there's a concern about making sure that if
01:36:36.74	Unknown	people are doing things, how do we make sure there's public involvement? And I think the answer to that is that the council itself needs to be more diligent in the remit. I think some of the remits of these groups have really shifted since, I mean, I've been here for 21 years, 22 years, really shifted during that time. Some have become advocacy groups, and they're no longer actually carrying out the priorities of the council. They're coming to us with priorities. Some are coming up with new projects that aren't on our priority list on our capital improvement are paid for under the budget this creates a lot of difficulty and complexity for us and so I think we should really try to find a way to develop very clear remits and it's okay to say I'll take sustainability a group I love who've done great work and say okay for a Q1 we want you to focus on this
01:37:22.43	Unknown	You've done it.
01:37:23.94	Unknown	Great, like here are the council's priorities. Katie, go off and use this group. And Katie says, yeah, hey council, I decided for Q2, I want them to work on this. Does that jive with your priorities? And we let the staff have that interaction now. It's a new way of doing it because I don't think we've had the level of talent that we have now in city hall, but I wanna make sure that we are
01:37:44.16	Unknown	creating that safety net for them, but also aligning with the council priorities.
01:37:48.11	Walford	But isn't that the argument for using staff time? And why we're not gonna have the meetings Brown Act? Because if the staff is gonna spend the time on the meetings anyway,
01:37:52.07	Unknown	because if the staff is going to spend
01:37:54.59	Unknown	Sorry, thank you for the opportunity to clarify. So my thinking with Katie as an example, and I don't mean to speak out of turn because she's not here, but is that she's new, and so she may have a breadth of projects and is quite sure, you know,
01:38:08.26	Unknown	which one to tackle or maybe she feels like, hey, if I had some volunteers who could help me with this, that would be really meaningful. And I think we want to make sure we set her up for success in that fashion. And so in that way, she's driving that need, not the other way around. Because what's happening now is these committees are driving the need for staff time. What I'm saying is our staff to drive the need for committee time.
01:38:32.10	Unknown	I'm brainstorming and doing it.
01:38:33.47	Council Member Cox	I understand. I just, the sustainability
01:38:35.48	Walford	Thank you.
01:38:35.49	Council Member Cox	The Facility Commission
01:38:36.03	Walford	THE FAMILY.
01:38:36.14	Council Member Cox	Thank you.
01:38:36.19	Walford	I'm going to go.
01:38:36.27	Council Member Cox	Oh, sorry, go ahead. Councilman Cox. Well, I just wanna point out, we've spent an hour on this.
01:38:37.20	Walford	Thank you.
01:38:37.25	Unknown	Well,
01:38:37.45	Walford	Okay.
01:38:40.51	Council Member Cox	We have two hours to discuss three items including our budget.
01:38:43.88	Council Member Cox	So I'd like to
01:38:45.32	Council Member Cox	move efficiently to wrap this up.
01:38:47.75	Council Member Cox	for now.
01:38:49.11	Council Member Cox	give staff enough direction to proceed in a way that conserves their resources.
01:38:54.97	Council Member Cox	and come back because we already have some future tasks associated with this. So I just wanted to throw that in there as a point of order.
01:39:03.02	Councilmember Hoffman	I have yeah, thank you for that. I agree and I think that I would suggest this that we We we've made some good progress so far But I think that we need to wrap our heads around what what the parameters are for a task force and the staff requirements Between the difference between the staff requirements for which I think we're on, but for legislative bodies as opposed to an ad hoc committee. Right? And so I think that's what we're kind of struggling with. With the mayor's points of, we want to have transparency with what council members and ad hoc groups are working on,
01:39:41.48	Councilmember Hoffman	But we also want to make those bodies efficient. We want to make the lessen the burden on the staff and we want to make those bodies more agile in how they come up with solutions
01:39:53.39	Councilmember Hoffman	at the direction and within the remit from the city council so um i i think that maybe perhaps i would i would suggest that with that direction uh that we uh set a date for this to come back to us um for more refining and final action on you know on these if we're not going to do it tonight. Like, I would prefer to make a motion, and it's a two-step process. We move everybody to non-legislated bodies with them coming back to us and deciding what the ad hoc group is.
01:40:28.30	Councilmember Hoffman	and how to move forward as a suggestion for this year.
01:40:31.66	Councilmember Hoffman	So I see that one council member shaking her head that she doesn't want to do that. So I guess we're not going to do that.
01:40:39.31	Councilmember Hoffman	No, I think Councilmember Cox was shaking her head on that. She doesn't want to do that.
01:40:39.41	Council Member Cox	No, I think Council Member Cox was shaking her head on that. She doesn't want to do that. I'm not clear what converting everybody, like sustainability becomes an ad hoc committee. That's...
01:40:49.73	Councilmember Hoffman	you
01:40:49.80	Council Member Cox	Sure.
01:40:49.97	Councilmember Hoffman	Because we have a sustainability manager now. We have transitioned that purpose to the staff. And that person as a staff member is the person that's best able to manage the sustainability efforts at the direction of the city council
01:40:54.68	Council Member Cox	the stuff.
01:41:04.06	Councilmember Hoffman	in the most efficient manner. So if we're trying to move to
01:41:06.91	Councilmember Hoffman	How are we focusing efforts?
01:41:08.89	Councilmember Hoffman	in keeping with the direction from the city council and so that you don't have competing efforts from an independent body
01:41:15.30	Councilmember Hoffman	or are we within the remit of the city council?
01:41:19.35	Councilmember Hoffman	To me, yeah, sustainability is a good example. I love what sustainability does. They've done a tremendous amount of work. We've moved past that. We've evolved into we're bringing this as part of our staff. So.
01:41:30.15	Councilmember Hoffman	But I understand we're not ready to take action or final action. I'm ready to take it, but I don't think anybody else is. So that's why I would like to, but I would like to bring this to resolution. Like we had a meeting in April of 2022. We were pretty clear. Here's the four steps. We're moving these things to non-legislative bodies.
01:41:47.70	Councilmember Hoffman	You know, but here we are, we still can't figure out how to take final action. So that's my solution.
01:41:57.99	Peter Rundlewain	At some risk, I'm going to suggest another idea to add to the firmament, which is the problem is, of course, if city council appoints these commissions. Volunteers can work for the city staff, as Councilmember Hoffman's just describing. The VIPs program worked for our chief. They even got uniforms. You can have a system like that where members who want to help with the economic development of our town can work for Brandon. They report to Brandon, they meet with Brandon, but he's ultimately the boss.
01:42:34.24	Peter Rundlewain	he could even select who those people are and we maybe could put some guard rails over an application process and a need to refresh those individuals who would advise not city council,
01:42:46.34	Peter Rundlewain	at City Staff.
01:42:47.73	Peter Rundlewain	and be able to do work.
01:42:49.13	Peter Rundlewain	For example, to pick on economic development again.
01:42:51.62	Peter Rundlewain	enormous work in terms of programming,
01:42:54.10	Peter Rundlewain	in terms of finding tenants for vacant spaces, that would all be a posse that would help Brandon do his job. The guardrails, of course, would be that we want to actually ensure that that is a vibrant volunteer group.
01:43:09.31	Peter Rundlewain	ask our staff to put some rules, meet regularly with an advisory panel, for instance, that they would refresh from time to time. But there are other ways that we could tap the voluntary resources of our community in a way that would be open and transparent. That wouldn't require the Brown Act strictures.
01:43:21.39	Council Member Cox	in a way.
01:43:28.83	Council Member Cox	So what you're discussing is a staff run committee approach rather than a city council run committee approach. And that is a basic construct that this council has to vote on. We have to decide whether we want to direct how our boards and committees operate and take action and set their agenda or whether we want to just allow staff
01:43:52.56	Council Member Cox	whether we want a city manager-run city or we want a city council-run city. That's the decision we have to make.
01:43:59.38	Unknown	Mercham and um.
01:44:01.22	Unknown	I...
01:44:02.21	Unknown	I see it slightly differently, Council Member Cox. I actually think Ian is onto something here because I think two layers to it, which is that number one, the council needs to be very clear about the remit and the priorities. So this is what we think should be having economic development. That needs to be carried out very clearly.
01:44:20.89	Unknown	But I think we are trusting our staff because we have good people to be able to do the work and task the people that are in with them. And so I still think it is a city council directed effort, just much like when Director McGowan came in a couple weeks ago and talked to us about the capital improvement program. He takes the lead, he's the expert to come to us and we give the direction and then he goes back and does the work and if he decided that there were, you know were three engineers in town who for some reason were going to help him figure that out and he liked having that to support his work, then that would be something that we would help support in some way. I think it's an interesting construct to consider. We don't have to take any action tonight, but it is a new construct and I'm willing to consider it.
01:45:01.66	Council Member Cox	Yeah, it's, you know, the whole purpose of the Brown Act is to shine a light on what gets done.
01:45:07.21	Council Member Cox	And so by having staff run committees that don't
01:45:11.31	Council Member Cox	report to the city council that just report to staff. We have no idea
01:45:15.26	Council Member Cox	whether staff
01:45:16.36	Council Member Cox	is has misunderstood some direction from the council and is going off on some
01:45:20.77	Council Member Cox	Tangent.
01:45:21.86	Council Member Cox	The whole purpose of the Brown Act is to avoid
01:45:24.68	Council Member Cox	backroom deals and
01:45:26.67	Council Member Cox	Um,
01:45:27.41	Council Member Cox	you know,
01:45:28.36	Council Member Cox	committees being appointed and
01:45:30.65	Council Member Cox	and run
01:45:31.94	Council Member Cox	without public transparency. So that's the tension we have to address. Yeah,
01:45:35.66	Walford	Yeah, my biggest issue is transparency and also community engagement because folks are proud to say I'm a sustainability commissioner or I serve on EDAC.
01:45:43.34	Council Member Cox	on EDAC.
01:45:44.39	Walford	I'm an appointed sustainability commissioner. I'm an appointed member of the planning commission. It's something that you're very proud of, and you want to say I serve my community, and to allow for transparency in that effort. And it's something that is unique to citizen engagement and allows an important pathway for
01:46:01.35	Walford	what residents are able to
01:46:03.56	Walford	learn about in city government.
01:46:06.11	Walford	I mean, I understand the need here, but I think there's a medium where some of the bodies could meet quarterly. A sustainability commission has already agreed to meet quarterly and is doing great work with the liaison with Katie. And I don't know that moving them away to say this is your one task is the best bet, considering how much they're able to achieve in one quarter already. And limiting them to one task when they're, they have such an impressive
01:46:28.53	Walford	track record for all the things they're working on, right? I mean, and again, we don't have to take action now, but my, and I think there is a way forward that will make sense, that takes into account what everyone is saying here, but there are some commissions that make sense as Brown Act bodies, and there are other situations where an ad hoc working group or a task force might make sense. So maybe we need to look at the list and say, I mean, if I look at the list, sustainability commission is critical and should continue meeting quarterly. I don't think it's taking up more staff time than it otherwise would if it was a mandated or a staff run committee.
01:47:01.17	Walford	EDAC could consolidate with parks and rec because they work on similar activities and meet quarterly thereby eliminating staff time again, we don't have to make any decisions about this, but if we think about if they are quarterly, the amount of staff time and then a suggestion for ad hoc working groups, I think we could get to a place where staff time is eliminated up to 70% and we're still
01:47:20.27	Walford	allowing for
01:47:21.64	Walford	transparency, citizen engagement, and being able to offer the pride of serving your community.
01:47:26.72	Council Member Cox	Thank you.
01:47:27.80	Council Member Cox	Something else important that we raised at a prior meeting that didn't get included in this agenda item is a code of conduct for our boards and commissions so
01:47:37.35	Council Member Cox	A challenge that we've been experiencing in the last couple of years is the
01:47:42.36	Council Member Cox	attitude and
01:47:44.94	Council Member Cox	communication and treatment of staff by some of our appointees.
01:47:49.52	Council Member Cox	And so,
01:47:50.46	Council Member Cox	and myself and other council members. And so I think it's important just as we adopt
01:47:56.50	Council Member Cox	code of conduct for our own behavior, that we need to do that so that we clearly communicate to our boards and commissions what our expectations are regarding their behavior.
01:48:05.36	Walford	Okay.
01:48:05.89	Walford	Well, we've made some progress. I think we can probably move forward because we have two other business items, except the vice mayor looked like he really wanted to say something, and I don't want to take that away from you.
01:48:15.17	Peter Rundlewain	Well, you know.
01:48:16.75	Peter Rundlewain	the risk of belaboring the point it uh the commissions if they were appointed by the city manager they'd still be called a commission he'd still be a commissioner he'd be on the parks and
01:48:27.06	Peter Rundlewain	Thank you.
01:48:27.11	Peter Rundlewain	he would just be working for Bryan, he wouldn't be working for city council. And that means that
01:48:31.81	Peter Rundlewain	When Brian meets with the Parks and Commissions, he's not meeting with his semi-bosses. He's meeting with people that are volunteers, like VIPs, or volunteers for the police. So they can provide input and labor, and they can volunteer to help our Parks and Recs be a better organization. But they don't have to have an agendized meeting. They can meet frequently in an ad hoc way with Brian to accomplish the goals of Parks and Rec. and if any of them want to advocate for a change in the Parks and Rec separately, they can come and... and in an ad hoc way with Brian to accomplish the goals of Parks and Rec. And if any of them want to advocate for a change in Parks and Rec separately, they can come and stand right there or organize a letter writing campaign to say we want three volleyball courts, not one. But that currently is something that is different than the way Parks and Rec works, which, by the way, as with many reports and commissions, often don't even meet quorum and have busted Brown Act meetings because of the law.
01:49:19.16	Walford	Well, to be fair, we haven't had an opportunity to appoint that we have received many applications for parks and rec and disaster preparedness because we're waiting to see what the status of our boards and commissions were and in fact, I'm actively hoping that we can appoint both to sustainability and disaster preparedness. So we do need to come to conclusion because disaster preparedness also has not had the opportunity to have a quorum because of the stall of this discussion. So I just
01:49:41.26	Council Member Cox	Yeah, I mean, if you look at kind of how we went off on a tangent on the grant money advocated for by the bike and ped committee,
01:49:52.18	Council Member Cox	Thank you.
01:49:52.28	Council Member Cox	that was
01:49:53.53	Council Member Cox	that went forward without the city council approval. That's an example.
01:49:57.23	Council Member Cox	of what can happen.
01:49:58.66	Council Member Cox	when
01:49:59.73	Council Member Cox	especially with a new staff member who doesn't know what the city council direction is and doesn't understand.
01:50:05.85	Council Member Cox	what
01:50:06.48	Council Member Cox	that
01:50:07.79	Council Member Cox	the direction that the city council is advocating
01:50:11.18	Council Member Cox	could get misdirected inadvertently.
01:50:16.62	Council Member Cox	I don't know if we're gonna decide this tonight.
01:50:19.33	Council Member Cox	I don't think
01:50:21.65	Council Member Cox	I think it requires more
01:50:23.64	Council Member Cox	time than we have tonight, since there's obviously strong opinions on both sides of this.
01:50:30.67	Walford	Okay, so let's move on.
01:50:33.49	Councilmember Hoffman	I can I sorry pardon my head up. Yeah, before we move on, I think it's really helpful if we by consensus agree what the direction is and what we're gonna address at our next meeting. And so I think what I heard was number one, we're gonna for our legislative bodies, we're gonna work on a code of conduct to adopt for our whatever our legislative bodies and also all the legislative bodies, meaning
01:50:34.13	Walford	Thank you.
01:50:35.92	Walford	Thank you.
01:50:35.94	Council Member Cox	Thank you.
01:50:35.97	Walford	Thank you.
01:50:36.07	Council Member Cox	Thank you.
01:50:57.20	Councilmember Hoffman	you know, everything that, all the bodies that are subject to the Brown Act, right?
01:51:00.64	Councilmember Hoffman	And then the second part of that is
01:51:03.55	Councilmember Hoffman	At the next meeting, when we discuss this agenda item, we're going to talk about
01:51:06.97	Councilmember Hoffman	discussion in further direction on the remaining
01:51:09.94	Councilmember Hoffman	non stat non statutory legislative boards and commissions
01:51:14.33	Councilmember Hoffman	and the potential transition
01:51:16.52	Councilmember Hoffman	of them to non-legislative bodies.
01:51:19.02	Walford	I think we need to decide if we want to transition them to non-legislative bodies or not. And I was going to reiterate and sum up what the direction was.
01:51:22.43	Councilmember Hoffman	They're not...
01:51:24.61	Councilmember Hoffman	I think that's what I just said. I think that's what I just said as direction, right? So that's what we're gonna look at at the next meeting on this. Further discussion and direction on remaining, so that discussion implies discussion on how we're gonna move.
01:51:25.91	Walford	That's it.
01:51:39.62	Council Member Cox	whether or not to transition to non-legislative.
01:51:40.45	Councilmember Hoffman	Yeah.
01:51:41.30	Councilmember Hoffman	Right.
01:51:42.49	Councilmember Hoffman	Yeah, yeah, agreed. So, and how to do that, and then anybody who's interested can watch the tape in preparation for the next meeting. Okay.
01:51:52.62	Peter Rundlewain	Right.
01:51:53.04	Peter Rundlewain	Just to add one thing on that, because I am the liaison to the Library Board of Trustees, which by law has to meet monthly.
01:52:00.84	Peter Rundlewain	Thank you.
01:52:00.85	Council Member Cox	She said non-statutory.
01:52:02.51	Peter Rundlewain	That's a statutory board. And I'm saying.
01:52:03.77	Council Member Cox	I'm saying.
01:52:05.21	Peter Rundlewain	I'm saying that we shouldn't limit our discussion just a non statutory that when you think the library board trustees is actually burdened by this obligation and it would be great to figure out if we could change our statute it's a municipal statute interacting with state law.
01:52:19.13	Peter Rundlewain	so that they would not be obliged to meet monthly.
01:52:21.64	Peter Rundlewain	And then I can't help but notice that the
01:52:24.40	Peter Rundlewain	You know, we're the biggest time sink 250 hours last year. Planning Commission is 100 hours. Third place is the Historic Planning Commission, another 25 hours. So I can't help it. Those are established by municipal code. And I'm wondering and I would be interested in looking at ways of streamlining that by combining the historical planning commission with the planning commission, perhaps taking two of their members and putting it on the PC. So I know that's an issue into and of itself, but if we're talking about saving staff time, that's 24 hours a year.
01:52:56.81	Walford	So given the amount of time that this discussion has taken and how vast it is, I agree we shouldn't consider that for future direction. But I think we need one meeting that is specific to a conversation about the future of non-statutory boards and commissions and whether or not we change them as legislative bodies from non-Brown Act to Brown Act and what that looks like. And we agendize at a later date what we do with statutory boards and commissions and whether or not we might increase efficiency there. I think it's very positive for us to always be looking at how we increase efficiency. An additional piece of a direction that I do want to make sure that was discussed that is considered and noted in the minutes with regards to our working groups. We did give a specific definition of what our working groups are and we noted that in January we will revisit each of those. And specifically, we will also draft a remit of what each of them are for the next meeting. So the affordable housing or housing and homelessness working group in particular, for instance, will do that. And I think that that.
01:53:53.93	Unknown	There's one more, which is to make sure we give clear priorities and that the council does its job of making sure that the priorities for each of these as we develop a remit both for our own committees and for these other ones is very clear so that.
01:54:07.62	Walford	Right.
01:54:09.14	Walford	Although, and I will note that in the municipal code, there's a clear remit for the existing boards and commissions. So we need to think about when we consider what that looks like. And if we do or don't transition them, I would ask that those be included in the staff report as well.
01:54:20.19	Unknown	I guess I was making a distinction with priorities so that we have groups coming to us that are informing the things we have set our priorities versus bringing us new priorities, which can be very difficult from a budgetary standpoint.
01:54:32.93	Walford	Okay, agreed. Okay, is that direction clear to staff? I think Councilmember Hoffman did an excellent job of putting forward what we're going to consider at the next meeting. And then we added a few points from Councilman from Vice Mayor Sobieski and Councilmember Kelman. So just wrapping it up, we're going to have a future agenda item where we look at the non statutory boards and commissions and what's going to happen for them. We've defined what a working group is going forward, we will have a clear remit and priorities for each of those working groups we will reassess every january whether those need to continue to exist and hopefully we will just do a better job of limiting your staff time so that we can focus on what's important so i know this was a long discussion i really appreciate everyone's engagement and your feedback and perspective and also appreciate the public comment. And obviously it's an ongoing conversation. I was wondering if I might ask my fellow members of the council if we hear the budget prior to the valet parking, just in case as the hour is nearing late that we might have to continue the valet parking conversation to a further meeting.
01:55:32.42	Council Member Cox	Can I ask that we take public comment on the valet parking? Because I know a lot of people are interested in this. We did notice it for tonight, so I still think we should take public comment, even if we continue the item.
01:55:43.15	Councilmember Hoffman	I think.
01:55:43.77	Councilmember Hoffman	Thank you.
01:55:44.01	Councilmember Hoffman	I have a solution.
01:55:46.14	Councilmember Hoffman	if I could propose. Oh, I'm excited. Tell me more, Council Member Hoffman. I mean, not a solution, of course, but...
01:55:46.84	Council Member Cox	Thank you.
01:55:46.86	Walford	Oh, I'm excited. Tell me more, Councilmember Hoffman.
01:55:52.16	Councilmember Hoffman	You know, but I think with regard to this agenda item, right, 5B, there's really two discussion points. One is, do we want to raise the rates of all the parking lots downtown to the same rate, right? So that's number one. And I think, I don't know if there's a dissension among us for that, and it may be that there's unanimous consensus on that issue. And so I think it would be productive if we could at least hear that part and vote on that. With regard to the pilot program, there are issues with that. I know there's a lot of concern in the public about that program.
01:56:31.46	Councilmember Hoffman	You know, I have no problem with putting that part of it maybe to the end of the agenda or maybe even, you know, a later agenda, given that we haven't even started talking about budget. But I would like to address at least the parking revenue since we're here. It's teed up. It's agendized. And we can talk about it. Does anybody have any?
01:56:47.80	Walford	I am again worried about if we're going to have time because anything related to revenue or related to parking will elicit the same amount of public comment, whether or not it's about the valet parking. So I think even if we try to separate the item, I'm happy to continue to have the discussion after the budget. I just were on a time, a very clear timeline for budget.
01:57:04.20	Councilmember Hoffman	Is there anybody, can I just ask if, okay, that's fine. No, no, you can ask if you want to. That's fine, that's fine. I think that's fine. I just would like to get to the vote on the parking fees because those are revenues.
01:57:06.44	Walford	No, no, you can ask if you want to.
01:57:14.02	Walford	Do you want to just make a motion? I think we'll all.
01:57:16.50	Councilmember Hoffman	oh sure well we haven't had
01:57:17.90	Walford	PEOPLE.
01:57:18.04	Council Member Cox	Thank you.
01:57:18.05	Walford	Thank you.
01:57:18.10	Council Member Cox	THE FAMILY.
01:57:18.15	Walford	comment.
01:57:18.58	Council Member Cox	Thank you.
01:57:18.78	Councilmember Hoffman	Okay, we haven't heard the report. We haven't, yeah. So I think we have to do that first. Do we want to amend the agenda to hear this after the budget?
01:57:18.91	Council Member Cox	We haven't heard the
01:57:19.76	Walford	.
01:57:19.79	Council Member Cox	THE RECORDING TO THE
01:57:28.40	Walford	Yes. Or do we want to try to knock it out?
01:57:28.58	Councilmember Hoffman	Or do we want to try to knock it out?
01:57:32.31	Councilmember Hoffman	Thank you.
01:57:32.33	Council Member Cox	I don't know.
01:57:32.55	Walford	Let me let me.
01:57:32.57	Councilmember Hoffman	Let me,
01:57:32.97	Council Member Cox	Let me...
01:57:33.61	Council Member Cox	Thank you.
01:57:36.08	Peter Rundlewain	We're going to have to take a cup of coffee.
01:57:37.98	Council Member Cox	Thank you.
01:57:38.03	Councilmember Hoffman	It's not going to be fast. It's not going to be fast.
01:57:40.06	Walford	Thank you.
01:57:40.67	Councilmember Hoffman	If we say, but if I amend it to let's continue the valet parking pilot to a later date, and we only hear and vote on the increased fees, I think that might— I would second that motion. To amend the agenda? Thank you, McGowan.
01:57:55.72	Unknown	Thank you.
01:57:55.77	Walford	I think that might.
01:57:56.46	Council Member Cox	Thank you.
01:58:00.53	Councilmember Hoffman	Mm-hmm.
01:58:00.65	Walford	Thank you.
01:58:00.71	Councilmember Hoffman	Thank you.
01:58:00.75	Walford	Thank you.
01:58:00.80	Councilmember Hoffman	What?
01:58:00.86	Walford	Director McGowan raised his hand.
01:58:01.17	Councilmember Hoffman	Director McGowan raised his hand.
01:58:03.53	Councilmember Hoffman	Oh, yes.
01:58:03.94	Walford	And Sergio looks like he wants to tell us that that's not allowed. Okay. Based on his speech.
01:58:06.60	Councilmember Hoffman	Okay. Sorry, I tried.
01:58:09.10	Walford	Go ahead, Director McGowan.
01:58:11.28	Unknown	Good evening, Mayor, members of the City Council. The item this evening is just to ask Council if you would like us to continue working on this item. We're not implementing any fee changes or anything else at this point in time. We're just asking if you would like staff to continue working on this.
01:58:30.94	Walford	Okay, given that I think we should hear the budget and then see where we're at and potentially consider that but since it's not requiring immediate action and the action necessary is to see if they want us to continue working on it. At this point with our priorities for the meeting in the hour, I would suggest that we hear budget and if there is time we can hear from director McGowan on that topic if that's okay with everybody. Okay, thank you. I appreciate it. All right. So with that, we are now going to move to item 5C, which is a preliminary discussions on our fiscal year 2023-24 budget. And we have our interim finance director all the way from South Dakota, Chad Hess, and our city manager, Chris Zapata, is with us, too.
01:59:04.96	Unknown	Absolutely.
01:59:07.71	Unknown	Thank you mayor members of the council. Can you put the slideshow up no Ellie, please? Yeah, thank you So yeah city manager. Yeah, that's the job description in the code says a city manager has to present a budget to the city council And again, I go back to thanking you for your focus on finance As obviously you worked on the major budget for this year You finished the audit for last year 2021 22 and now we're talking about the budget 2324. And again, one of the things that I want to really highlight and commend you on is your focus on the basics or finances, which is, this is about, which includes infrastructure and city staff. So next slide, please.
01:59:49.74	Unknown	So tonight we are not asking for any decisions on the budget. This is an information share with you in the community. We wanna show the work that was done by our departments and our consultants. We wanna show you individual accounts that I think are kind of a mystery to some people, but not to us. We need to demystify them. Things like our parking fund, our MLK fund, our old city hall fund, ourALL FUND, OUR STAIR FUND, THAI LANDS FUND, ET CETERA. WE WANT TO TALK ABOUT OUR OPERATING CONTINUITY AND CAPITAL EXPENSES ASSOCIATED WITH THESE FUNDS. WE WANT TO LOOK AT SOME YEAR-END BALANCE SCENARIOS IN THE GENERAL FUND. AND I UNDERSTAND THAT THIS IS UP IN THE AIR, BUT AT SOME POINT WE TALKED ABOUT A POTENTIAL MAY 20TH MEETING TO FURTHER DISCUSS THE BUDGET. AND SO WE'RE FLEXIBLE DEPENDING ON WHAT THE COUNCIL WANTS TO DO. NEXT SLIDE, PLEASE.
02:00:40.98	Unknown	I want to say that through a lot of hard work and hard decisions, there has been significant progress made in our budget. The three years we've been through have been rough, so we still have challenges, but we're improving. We've been doing that by managing our costs, spending less on certain things, and at the same time, we've kept service levels to the community constant. You still have the same level of services that you had four years ago three years ago two years ago One two years ago. We have not cut service levels We've rebuilt Entire departments in the last two years community and economic development finance parks and recreation the city clerk's office
02:01:25.66	Unknown	Go to the next slide, please.
02:01:28.33	Unknown	So when we talk about challenges, and I'll get into what I love, which is a strength, weakness, opportunity, and threat analysis before I turn it over to Chad, and I'll be brief. I want to talk about some of the challenges. Not unique. I mean, not normal. You know, a global pandemic. You know, never seen anything like it in 30 years. You know, I've obviously talked about our revenue model, which is more dependent on sales tax and hotel taxes and tourism. I obviously know and you know that the cost of services continue to rise. And we've had unanticipated expenses. You know, we had significant expenses related to our encampment. We've had other expenses we've had to deal with that weren't part of our budget planning. But those are challenges. So let me talk about the strengths, the weaknesses, the opportunities, and the threats to our current budget situation.
02:02:25.92	Unknown	So one of the things that you have to do in this community is give respect and thank yous to prior city councils and administrations that have allowed Sausalito to maintain service levels by doing certain things. For one, a hotel tax. That's been essential. Passing Measure O and Measure L this past year to work on infrastructure. That's been essential to creating more budget strength uh the uh foresight to create a 115 trust to provide for pension smoothing opportunities that's the current budget strength and then uh our budget is returning to pre-pandemic revenue levels which is a recovery that you know we are very grateful for. And these in concert together allow us to do some things that some cities can't do. And one of them is to prepare our annual required pension obligation to CalPERS. When we do that, we receive savings in the six figure amount. So if you didn't have the money in the bank and didn't have the foresight to do these things in the past, you wouldn't be able to do that.
02:03:35.23	Unknown	But there are some weaknesses. Certainly, you've heard it, the infrastructure. We have a backlog of growing and continued deferred maintenance, our streets, our buildings, our stairs, our sidewalks. That is known and we keep saying that. There is really an important need to focus on that as a weakness.
02:03:58.53	Unknown	Our pension payments aren't going down, they're going up.
02:04:02.50	Unknown	And so our insurance costs, our utilities, our health care, they're all going up. Those things create, you know, drains on our budget. And then internally, we have a strong need to work on collecting fees, whether it's in the community development department, whether it's permits in other areas, whether it's licensing fees. All thoseALL PENNIES, NICHOLS, DIMES AND QUARTERS BUT ADD UP TO STUFF. WE NEED TO DO A BETTER JOB AND THAT'S A WEAKNESS THAT WE NEED TO START ADDRESSING AND I BELIEVE THAT WE CAN WITH OUR INTACT FINANCE DEPARTMENT. NEXT SLIDE, PLEASE.
02:04:40.38	Unknown	One of the things that's come up with respect to infrastructure is obviously our capital improvement program and measure L and all of that. And one of the conversations that I've heard from the dais and other places is, you know, if we can modify our capital improvement program to create bigger bang for the buck, for instance, our streets. if we have an opportunity to talk about new revenue and that would be impact fees where new development that would come into the city would pay for its fair share of impact to our streets, to our parks, and other facilities. I'm pleased to say that your direction to hire a grant consultant, consultants, has started to create a very big foundation of knowledge about the city and funds that we can apply for. And though we haven't been successful in most of them, we are becoming more successful. And we'll report on that next council meeting in terms of all the grants that we've applied for and what we've seen as terms of funding. So we have opportunities to keep doing that and building on that database that California Consulting and others have built with us.
02:05:53.69	Unknown	The interest rate that we are in now, which we weren't in a year and a half ago, has created some opportunities, and thanks to some recommendations from folks, including our former finance director and our new finance director, there has been a real seizing of opportunity to take cash that we've had sitting in either Leif or our local Bank of Marin and increase investment interest income. And so to that end, you know, taking millions of dollars that the city sits on for various things, whether it's contingencies or others, we can now gain what we believe is a better rate of return. We just negotiated a deal with Bank of Marin for them to pay us 4% on I believe it's six or eight million dollars Chad yeah significant amount of money which creates an infant interest and then you know earlier there was a conversation about the sewer consolidation committee that's an ongoing opportunity that I believe has presented itself that you know would allow us to simplify some operations in some of our city funds by getting out of the sewer business but there's some work that needs to be done with that you know obviously there are some improvements needed in the system there's the coordination with
02:07:08.83	Unknown	the sewer and sanitary district, then there's obviously LAFCO, the local agency area formation committee that would have to sign off on this before it could all get done. And then one of the things that we should do and can do now is start talking about what's the appropriate level of reserves? What should our contingencies be? Because some cities are much more conservative and some cities believe that they can put that one-time money to use today to save money tomorrow or to help things that are necessary.
02:07:44.25	Unknown	In terms of threats, we're always subject to national, state, or regional downturns. Those happen, they happen to cities whether you want them to or not. I am leery of the pension payments that we have structured right now because in the last 15 years that I've been in California, I've seen the goalposts moved. Whether it's discount rate being lowered, whether it was amortization period being shortened, all those things have created problems where cities have had to react. And so I'm not saying that's in the cards, but it could happen in the near future. You never know what the CalPort's bird is going to do with its investment policies, with its requirements of the partnering agencies. And if that turns into something not good for the city that means more cost out of our budget the other thing that I think is something to be concerned about is continued staff turnover when you turn over staff and Saucelitl has the lost productivity loss of institutional knowledge and the actual time and money you spend recruiting people is significant and then either unsustainable operating costs that you know we have to be concerned about you know we bite off more than we can chew and at the same time if you know we get to a good place where you feel like the budget is strong again and all of a sudden we start to do things that you wanted to do two years ago and think you can do now it may not be sustainable and certainly mission creep is a part of that you know you find a little bit of revenue you decide you want to do more of certain things when the idea may be is you should stick to the basics so until you get out of Sausalito's what I call challenging bridge
02:09:27.76	Unknown	which is from now until 2030
02:09:30.65	Unknown	You have to be very mindful of a lot of external things, whether it's the bond payments we have to make, the labor costs we may incur, some of the increases in operating costs, some of the deferred maintenance, all of that are really, really front and center with our budget discussions. But tonight, I gave you that as a macro approach because Chad's gonna get into the micro of the city budget and talk about these funds and then we'll be happy to answer questions.
02:09:56.36	Unknown	chat.
02:09:57.29	Unknown	Thank you, city manager.
02:09:59.45	Unknown	Thank you, Mayor and Council, for the opportunity to be in front of you tonight.
02:10:02.90	Unknown	I'm really excited to share with you a discussion around our finances, potentially a different view than what we've seen in the past.
02:10:11.60	Unknown	Traditionally we report on GAAP, generally accepted accounting principles. It's very structured, very rigid. That's what we report our audit on. And as you can see on the slide above, we break things up into multiple categories, multiple fund types.
02:10:26.44	Unknown	And you really have to understand what you're looking at in those financial reports to make an informed decision. So you can see up here we break things up into governmental type and business type and then beyond that we have special revenue funds, capital project funds, general funds, debt service funds, and all different types of categories and nomenclatures that
02:10:48.83	Unknown	sometimes make it hard to understand what's going on.
02:10:53.39	Unknown	So tonight I'm going to try something. It may work, it may not, but my goal is to really get feedback and try to make it an iterative process as we move forward to find something that works for you and the community to really understand where we're at in our financial picture. So here I need a title, and I forgot to update that, but we're going to call it the citywide funds. It's a non-GAAP term. I have to be very careful because I don't want to portray this as GAAP reporting. This is non-GAAP. It doesn't conform to the accounting standards. It's more of a cash basis. It's still accurate and relevant information, but it's not...
02:11:35.00	Unknown	structured in the way that you would see in your audit report.
02:11:38.58	Unknown	We still will report on GAAP. We will still have an audit opinion issued on that framework. But tonight's discussion is a little bit different.
02:11:48.95	Unknown	It may work, it may fall flat, but we'll find out. We have to try something different, because I think what we've been doing in the past maybe hasn't been working as well as we hoped.
02:11:57.86	Unknown	So we're going to break it up into citywide funds. And then we're going to talk specifically about the sewer. The sewer fund is its own entity. We have to be cautious not to divert any resources from there. It's really at standalone.
02:12:10.82	Unknown	Everything else that I'm grouping under citywide funds are our city's resources. Yes, some of them are restricted funds, like the Tidelands, where we have to spend it on a very particular purpose. There's also various funds for police. We get dollars every year from the state that needs to be expended on police resources. We get dollars for street maintenance. Those are restricted dollars, but again, we have those purposes or those needs within our community. We truly need to be more intentional at how we use those dollars and spend those restricted dollars first, before we spend our general fund dollars, which are typically an unrestricted dollar.
02:12:52.76	Unknown	So with that in mind, I'm going to discuss kind of four primary funds today
02:12:59.43	Unknown	that make up the bulk of the city's revenues. We're gonna go in depth on the general fund, the MLK fund, the Tidelands fund, and the parking fund.
02:13:09.60	Unknown	Collectively, these represent, I forget which, 76% of citywide revenue. So we're going to cover the bulk of the city's funding sources.
02:13:20.94	Unknown	So if we go forward to the next slide,
02:13:23.62	Unknown	We're gonna start off with the concept of citywide funds. And here we look at those revenue sources
02:13:29.89	Unknown	The bulk of those revenue sources, as you can see up here, relate to property taxes, sales and use tax, rental income, and then that fee for service, and I really should have called that parking. Essentially, that's made up of parking revenues.
02:13:45.26	Unknown	That alone represents a huge portion of
02:13:49.95	Unknown	of the city's inflows or resources, those available dollars to provide services to the community.
02:13:56.40	Unknown	Um,
02:13:57.66	Unknown	Property taxes is a very stable, very predictable revenue source for the city. And as we've seen in the past, sales and use tax, you know, transit or TOT taxes, those can be a little bit more volatile based on what we've seen with the global pandemic.
02:14:15.26	Unknown	So the revenue mix that we have does matter, and our goal is really to find ways to bring more stability to that. Hopefully we don't see another global pandemic that disrupts our community being very tourist-driven,
02:14:28.07	Unknown	But again, it's important to know where those dollars are coming from and the stability around them.
02:14:34.21	Unknown	So if we go forward,
02:14:36.00	Unknown	One slide.
02:14:37.16	Unknown	Here you can see numerically what the revenue dollars are that are being brought to the table. If we look, $7.2 million is coming from property taxes. Sales and use tax is about $6.1. That does include Measure O, or actually, sorry, Measure L, which will be fully in effect for fiscal year 24. Rentals is about $2.8 million, and that is compromised of MLK, Old City Hall, Bank of America, the Tidelands Fund is all grouped into that rental business unit, if you will.
02:15:10.48	Unknown	And then fees for services, really, again, I should have called that parking. The vast majority of that is parking dollars. That's going to be our parking fund that's rolled up into this. So, again, as you can see, those are really the primary revenue sources or the dollars that are coming to the community. Other than that, they start to dwindle off and become less impactful. But, again, those other dollars are important. A lot of those other dollars are probably restricted to some degree. But again, just being more intentional in how we spend them and being aware of what's out there and available to us, I think can take some pressure off our general fund expenses.
02:15:46.00	Unknown	So going forward, we're gonna talk real briefly about
02:15:50.86	Unknown	The citywide expenses by kind of object. And if we look here, salaries and benefits, the people, represent about half of our outflows. Those people do provide the services of our community and provide that quality of life that we value here in City of Sausalito.
02:16:09.49	Unknown	Professional services is another big component, so those are various things from outside vendors or contractors that provide services. And then retiree benefits is 7.3, but again, we need to keep an eye on that as things do change. Again, that's gonna take up a slightly larger share as we kind of approach that peak in fiscal year 2030, 2031. But again, it is kind of a moving goalpost to some degree.
02:16:35.93	Unknown	Um,
02:16:36.61	Unknown	If we go to the next slide here, you can see very quickly, numerically, again, that salaries and benefits is $12.6 million.
02:16:46.06	Unknown	About 50%.
02:16:48.37	Unknown	Now, I do want to bring your attention to that wages and benefits line
02:16:54.36	Unknown	We developed three scenarios for council tonight. That's a lot of dollars. But this represents what we anticipate to be kind of that highest level. If we fill all of our vacant positions, if we add additional project managers for sewer and for the CIP program, if we include the real estate manager, and everything is at kind of that highest tier. That is our highest wage that we predict working with our HR director. So we're being very conservative when we budget that, because I wanna show you the highest potential expense and we can come down a bit from there.
02:17:30.96	Unknown	But when we add up all of those expenses for citywide and I hold CIP,
02:17:37.61	Unknown	constant. So if you look at that CIP expense for capital outlay of $1.1 million, that is simply funding the CIP projects that are currently in effect. So those things that are in progress, that's the dollar amount that Director McGowan predicts those projects will require in fiscal year 23-24. That doesn't complete the projects, but I want to draw your attention to that. That is a significant change on how we budget. In the past, 23 24 that doesn't complete the projects but I want to draw your attention to that that is a significant change on how we budget in the past that four point five four point nine million represented the whole project costs it's in place we are not going to spend all of that dollars in that year so I believe it's very
02:18:19.16	Unknown	almost misleading to have such a large CIP number there because there's no way we're gonna expend all of that in one fiscal year. It's gonna be spread out over multiple years.
02:18:30.53	Unknown	So if we look at the 22-23 budget, we're looking at a $2.5 million deficit citywide funds, and a lot of that is driven by that, that how we budget our CIP.
02:18:40.49	Unknown	So if we remember back, I think two or three meetings ago when he brought forward the CIP schedule and you could see
02:18:47.29	Unknown	this was the spend on each year and those projects overlapping multiple years. What I'm doing is I'm taking the 23-24 column of his projected expenses, and that's that $1.9 million on this budget. So I'm not over-inflating those CIP costs. Over time, we would spend that $4.9 million, but it's going to be over multiple fiscal years. That's a key distinction that I want you to be aware of.
02:19:14.51	Unknown	So if we take our revenues, we take our $25 million in expenses, we're left about $1.4 million in citywide resources.
02:19:23.08	Unknown	That needs to be allocated to somewhere, whether it be our people that provide services, whether it be our CIP and infrastructure,
02:19:31.35	Unknown	Whether we continue to build reserves, that's the question that we need direction on tonight. What should we do? With those surplus dollars and yes, some of them are restricted But my job as the interim director is to make sure that we do everything in our power to spend those restricted dollars first before we utilize or lean on our general funds unrestricted dollars so I
02:19:54.77	Unknown	It's a different way of looking at it, but hopefully I can bring a little more discussion and a little more
02:20:01.32	Unknown	I don't want to say clarity because it does commingle everything, but unless you know how to read gap financial statements, I think you...
02:20:09.75	Unknown	you kind of get lost in the numbers.
02:20:12.34	Unknown	So,
02:20:14.29	Unknown	Here we can see very visually revenue sources by funds. If we go to the next slide,
02:20:20.23	Unknown	If we look at the whole, if we look at the total citywide revenues, the general fund is the lion's share of that. And that's really driven by the property taxes, our secured and unsecured property taxes that are coming into the city are put into that fund. Our sales and use tax are put into that fund, and that's going to be a large amount of that general fund revenue.
02:20:41.72	Unknown	The other things is parking. Parking brings about $2.3 million to the table. MLK is about 1.4. The Tidelands is just under 800,000. And then all of our other funds represents about 2.2 million.
02:20:59.03	Unknown	So as we go forward tonight, we're going to talk about those four funds. We're going to talk about the general fund, MLK, Tidelands, and parking.
02:21:07.06	Unknown	All of the other funds we're going to get into more detail in in a in a future meeting and I'll provide line item detail but those
02:21:14.79	Unknown	do not carry the weight as the other funds. So I wanna focus on those and get some direction on how we should move forward.
02:21:21.68	Unknown	So if we go to the next two slides,
02:21:24.41	Unknown	We're gonna first talk about the general fund,
02:21:26.86	Unknown	And here on the general fund, the primary
02:21:30.99	Unknown	Drivers, property taxes. We see a slight increase in property taxes. It's about a 4% increase in property taxes, which is very predictable, very, very gradual increase over time. As I said before, that represents, you know, I'm sorry, the general fund is a primary operating fund. It represents 75% of citywide revenues. And it is the operations, supports primarily from property taxes, sales taxes, transient and occupancy taxes. In addition, the proceeds from the city's parking and rental operations are shown as Interfund transfers.
02:22:05.91	Unknown	Within the general fund, we have those dollars from outside sources, but it's also subsidized by parking and rental. We get a lot of dollars that flow into our general fund from those other funds. So just be aware that those are counted kind of below the line instead of a revenue.
02:22:22.38	Unknown	Um,
02:22:23.88	Unknown	Now, depending upon the dollar amount of transfers from these business components of the city, we can make the general fund show either a surplus or deficit in really any given fiscal year. I wanna bring you back to last year where we had a deficit on GAP financials of about 150,000
02:22:39.57	Unknown	we could have increased the transfer from the parking fund
02:22:43.17	Unknown	and eliminated that. So I think that goes to the point, we just need to be aware of how these funds interact and all of those revenue pockets that we have available.
02:22:53.48	Unknown	So,
02:22:55.25	Unknown	It's important to know that how we budget our transfers matters to the general fund, because we have revenue that's coming from outside of it. And just being aware of where those dollars are coming from and the dollars that are available is important for us to understand.
02:23:10.64	Unknown	So this projection here, if we start looking at the expenses,
02:23:15.75	Unknown	I'm sorry, go to the next slide.
02:23:21.29	Unknown	Okay, here's our general fund revenues by source.
02:23:24.41	Unknown	Again, here you can see property taxes are slightly increasing.
02:23:28.41	Unknown	Um,
02:23:29.37	Unknown	the largest increase is going to be your sales and use tax. So here on this slide, you can see sales and use tax is about 6.1 million. Of that, Measure L represents about 2.9 million, which is up about a million and a half from Measure O's dollars. Sales tax revenue as a whole is kind of flat, but the increase in that half penny for Measure O is really what's driving that primary increase.
02:23:58.02	Unknown	all of those dollars are recorded in the general fund, and that's just how we've done it in the past. We've always receded Measure O and now Measure L within the general fund, and then transfer those dollars over to the CIP.
02:24:11.86	Unknown	So that's one thing that maybe we can change or have a discussion around is where do we receipt those dollars originally?
02:24:19.81	Unknown	If the intent of all of these Measure L dollars is capital, maybe we just start recording them directly into the capital fund and spend those dollars specifically for that. But right now, and as we've done in the past, everything is in general fund as sales tax revenue.
02:24:37.44	Unknown	So moving forward to the next slide, you can see here, again, general fund expenses by object salaries is the lion's share.
02:24:44.58	Unknown	53% of the general fund, and then professional services is 18% supplies and materials are 12.5, just as a quick visual.
02:24:53.76	Unknown	But if we go to the next slide, you can see the numerical values of this. Looking at supplies and materials, we've decreased supplies and materials by about 800,000, and that represents a huge decrease in the homeless encampment expenditures. That took a large portion of our budget in fiscal year 22-23. And then professional services did have a decrease, and that is because we're relying more on in-house labor for our CDD department. We're no longer using as many outside professional services. So that's a prime example of why that is reducing for professional services.
02:25:31.81	Unknown	Salaries and benefits is an increase, and again, but that $12 million does represent the highest projected labor costs if we fill every position within the community, including the two frozen police officer positions. So we're going to talk more about wages and benefits in a future slide, but here we're projecting a $462,000 deficit. But the thing we need to be aware of is I've maintained the transfer outs for Measure O or Measure L at our historical values of $1.2 million. So there is a difference between what we're receiving for Measure O or Measure L and what we're transferring out. So we have a larger deficit if we do transfer out all measure L dollars over to CIP.
02:26:23.20	Unknown	That being said, I think we have some potential savings in the general fund by being more intentional on how we code our expenditures for those capital outlay endeavors. Right now, all of the engineering costs for those CIP projects are recorded in the general fund. And I think some of those wages should be recorded over to follow that revenue source into
02:26:47.47	Unknown	the CIP fund because those those those wages and efforts that our engineering department, you know, incur directly benefit those CIP projects and we couldn't move forward without their efforts. So I think we need to just reevaluate our labor cost allocation to to record
02:27:06.21	Unknown	the expense that's attributable to that in the fund where those surplus of dollars are available
02:27:12.25	Unknown	Thank you.
02:27:12.49	Unknown	to some degree.
02:27:13.99	Unknown	Um,
02:27:14.94	Unknown	That is not represented here, because I really wanted to get council's direction and view on what are we gonna do with those Measure L dollars. So we can come back to that in the discussion.
02:27:25.89	Unknown	be aware that the general fund could
02:27:28.77	Unknown	could show a larger deficit
02:27:32.12	Unknown	based upon how we handle that transfer out, or the measure L dollars.
02:27:38.50	Unknown	So with that said, we're going to jump over to the next slide where we, again, talk about general fund expenses by department. Here it breaks it out a little bit differently. We have a slight increase in library. That we're going to fill a position in-house that was typically, I think, funded or vacated. So that's bringing the library back to full staffing. The police department here, we do see a decrease in the police department budget, but I want to draw your attention to that. That represents a decrease in wages attributable to the parking fund.
02:28:12.14	Unknown	So in the past, the parking funds expenses or wages, the parking enforcement officers was recorded within
02:28:19.81	Unknown	the general fund.
02:28:20.97	Unknown	but all of the revenues were within the parking fund. So that decrease represents the reassignment or reallocation of wages to
02:28:29.19	Unknown	be offset against the revenues that they're used to generate.
02:28:34.33	Unknown	I just want to draw your attention on that. If we look at public works, we're fairly constant there. Community development, we are slightly up.
02:28:42.89	Unknown	Um,
02:28:43.77	Unknown	Recreation is holding flat, and then our debt service is holding flat.
02:28:48.04	Unknown	But overall we're seeing just a slight increase in expenses from 2.2 to 2.8 so the the departments have done a fairly decent job of holding their their their regular expenses and
02:29:00.59	Unknown	to previous levels, but we are feeling the effects of inflation.
02:29:04.98	Unknown	So there is some discussion that needs to be had around what do we do with general fund and how do we move forward with those measure L dollars.
02:29:12.81	Unknown	We can pause here and have a discussion or we can continue on with the other funds. I'll open up to counsel on how they want to move forward.
02:29:20.84	Walford	Does council have a preference? I know I have several questions from what just came up, so it might make sense to go fund by fund, but up to all of you.
02:29:28.37	Council Member Cox	Yeah, I had some questions also from the city manager's preliminary report. So up to you whether you want to do those now or let's.
02:29:32.50	Walford	It's up to you whether you want
02:29:35.05	Walford	What's up?
02:29:35.22	Council Member Cox	you
02:29:35.29	Walford	.
02:29:35.41	Council Member Cox	Thank you.
02:29:35.45	Walford	to the next day.
02:29:35.51	Council Member Cox	you.
02:29:35.57	Walford	it.
02:29:35.64	Council Member Cox	it.
02:29:35.76	Walford	I'm going to finish.
02:29:36.00	Council Member Cox	up.
02:29:36.42	Walford	Oh, OK.
02:29:37.90	Walford	I think we should do it section by section on the city manager's report and then circle back at the end. So okay.
02:29:43.39	Unknown	Okay.
02:29:44.09	Unknown	So if that works, we'll pause for feedback. Yes.
02:29:46.66	Walford	feedback yes please okay why don't you get started councilmember Cox
02:29:47.39	Council Member Cox	Thank you.
02:29:50.25	Council Member Cox	Thank you. One thing that was mentioned in the city manager's report was that service levels to the community have remained constant.
02:29:57.78	Council Member Cox	And I wanted to understand that.
02:30:01.21	Council Member Cox	assertion because from my perspective we've cut our library hours
02:30:05.73	Council Member Cox	We've cut our community development department counter hours. We've cut our programs offered by Parks and Rec. So I'm not clear on what service levels have remained a constant and... I believe, you know, you served as our Parks and Rec director for a time,
02:30:25.54	Unknown	I believe.
02:30:33.45	Council Member Cox	So I do think we have cut service levels to the community from COVID, and that we're still recovering from that.
02:30:41.33	Unknown	Let me see if I can clarify that for you council member. Thank you for the question. Thank you so the CED department has actually seen an increase in counter hours in the last month and a half We were struggling through that with contract and with filling positions the cuts were not Made by the City Council the City Council actually budgeted more money for CED for consultants and for full-time staffing The issue was we couldn't fill the positions. So that's what I mean when there was no cut there in terms of Parks and Recreation you're absolutely right there was a administrative position of Parks and Recreation director that was removed from the budget this past year but the same level of eventing all the Jazz by the Bay concerts, the community activities have not been cut. If they have happened, they've happened as they have in the past. And if they haven't happened, it's not because they were cut. So that's the, what was the third one you mentioned?
02:30:45.03	Council Member Cox	Yeah, thank you.
02:31:42.31	Unknown	I think I'd like Mr. Chambers to respond to that one, but my understanding is that I thought our library hours had been constant at seven days a week, and I'm not so sure that we lost any library hours.
02:31:53.07	Council Member Cox	I mean, our hours, I came to City Hall yesterday at 7 o'clock, couldn't get in. The library had closed at 5. And so that never used to happen.
02:31:59.15	Unknown	Yeah.
02:32:01.90	Unknown	Let me ask Gabbard to respond to that.
02:32:05.05	Abbott	Yeah, I'm here. Can you hear me?
02:32:06.69	Walford	Hi, Abbott. Thanks for being here.
02:32:08.11	Abbott	And, um,
02:32:08.88	Abbott	Yeah, coming out of COVID, we made the decision to reduce, continue to be open seven days a week, but to reduce some of our hours. We used to close at 9 o'clock on Monday through Thursday, and we're closing at 7 now. And we used to be open from 10 to 5 on Saturday and 10 to 5 on Friday, and we've changed those to 12 to 5. They were all reductions in hours that I've been pondering for a long time. We did studies pre-COVID that suggested that those were the least busy times of library open hours. So COVID actually gave us an opportunity to do something smart that we should have done a while ago, but that would have been much more difficult to accomplish when we would have just been saying, hey, we're cutting hours.
02:32:57.62	Council Member Cox	And I'm not saying it was the wrong thing to do. I'm just pointing out that our service levels to the community have not
02:33:04.50	Council Member Cox	necessarily remain constant. And I will say the front door still says that the library closes at five every day. So we might wanna update.
02:33:12.26	Abbott	I don't think that's true if you take a close look at it.
02:33:15.66	Abbott	Thank you.
02:33:15.67	Council Member Cox	Okay.
02:33:15.98	Abbott	Bye.
02:33:16.06	Council Member Cox	Thank you.
02:33:16.10	Abbott	Thank you.
02:33:16.64	Abbott	All right.
02:33:17.46	Unknown	So thank you for that opportunity to provide more information. And I sort of stand corrected, but not totally.
02:33:25.02	Unknown	I think the real reason I say no service levels have been cut is there has not been, even during COVID and budget deficits, any direction by the city council to reduce workforce. You know, we've had reductions in workforce by virtue of, you know, people leaving and recruitment delays, et cetera, et cetera. But other than the freezing of the two officers, no one on the city council has said, you know, cut somewhere. It's been supportive. IIL HAS SAID, YOU KNOW, CUT SOMEWHERE. IT'S BEEN SUPPORTIVE. I KNOW THAT BEFORE I GOT HERE, THERE WERE CERTAIN POSITIONS IN THE CITY MANAGER'S OFFICE THAT WERE REMOVED FROM THE BUDGET, BUT, YOU KNOW, THAT'S NOT WHAT I, SINCE I'VE BEEN HERE, I HAVEN'T SEEN, YOU KNOW, THAT LEVEL OF SERVICE DECREASE. WE DECREASED IT BY MY CHOICE, WHERE HEIDI SCOBO, SERGE, AVAILA, AND MYSELF, I FARMED OFF Bye. service decrease we we decreased it by my choice where Heidi Scoble surge will Serge Avila and myself I farmed off Heidi to community development but but no one on the council told me to cut the city manager's office
02:34:19.76	Council Member Cox	Yeah, this was a statement that service levels to community have remained constant. Not that we cut something or directed cuts,
02:34:27.41	Council Member Cox	you know, code enforcement has been a complaint I heard a lot. So I'm just, and again, I don't have an issue with any of
02:34:37.08	Council Member Cox	the services provided.
02:34:38.85	Council Member Cox	I just wanted to be sure that we're operating from a factual basis regarding some of the challenges we faced in the last couple of years resulting from COVID.
02:34:50.73	Unknown	Thank you.
02:34:53.47	Walford	We have other questions on the presentation?
02:34:56.52	Walford	I have a few if no other council. So just on the, on the, and I just want to also really commend the city manager and Chad for taking this approach to looking at our budget because, well, I think the traditional accounting methods are very important from an auditing standpoint. This makes it much more clear from my perspective for members of the public and for myself as well to take a more holistic look at our budget. So I really appreciate that. With that in mind, you said a couple of times in the presentation, if we could be more intentional about how we code some of the funds in the general fund, we would be in a better position. How so? Could you be specific about that?
02:35:31.69	Unknown	Yeah.
02:35:32.90	Unknown	Yeah, certainly. So one example that rings true is each year we get an allotment from the state for a COPS grant. So it's a community – it's an acronym. Do you know what COPS stands for, Chief? Community.
02:35:44.58	Unknown	Community or
02:35:46.42	Unknown	Yeah, yeah, so it's an acronym. I'm still learning. Sassolito. I'm still learning all the California-based acronyms. But it's an allotment that is provided every year. It's a very stable, very predictable revenue source. We get on average about $168,000 a year over the last four or five years.
02:35:50.20	Unknown	It's an acronym.
02:35:51.08	Unknown	I'm still learning. Sausalito.
02:36:09.10	Unknown	those dollars are meant to be spent to purchase equipment for our police department.
02:36:17.28	Unknown	they've just been accumulating in that fund. We haven't been intentional about spending those dollars, but instead we would spend general fund dollars.
02:36:26.53	Unknown	So just being aware that those dollars are out there, informing our department heads that, hey, you have dollars that are restricted for you, let's spend those dollars first instead of spending our unrestricted dollars in the general fund. So it's just coding the expense to the proper accounting fund
02:36:45.01	Unknown	that uses that restricted dollar first. And there's other examples. We have a library improvement fund that's just sitting there, but we've spent dollars in trying to improve our library in the past years
02:36:56.67	Unknown	those dollars should be spent first that are restricted.
02:37:00.06	Walford	and our steps fund would
02:37:01.36	Unknown	Yeah, there's a stairs fund. It doesn't have an excessive amount of dollars in it, but there's, I think, maybe 100,000. I've got a slide on that coming up.
02:37:11.05	Unknown	From the stairs perspective, let me
02:37:14.12	Unknown	Let me see if I can get you that number. Yeah, so there is this.
02:37:15.65	Walford	We can wait till you get to it in this slide. I don't want to jump ahead.
02:37:18.44	Unknown	There is a stairs fund, and it has about $166,000 in it.
02:37:23.79	Unknown	that could be spent.
02:37:25.54	Unknown	on improving the stairs.
02:37:28.28	Unknown	Yeah, we'll get there later when we start talking about like our other citywide funds. Those are a lot of those restricted funds.
02:37:35.36	Unknown	Cumulatively, there's probably upwards of $3 to $4 million that are just sitting there that could be spent on that particular purpose. We just need to be more intentional at recognizing that specific use
02:37:49.83	Unknown	and recording the expenditure there.
02:37:52.27	Walford	So you're saying we have untapped available revenue pockets that until now we weren't looking at.
02:37:56.64	Unknown	Yes, exactly. We have very specific dollars that are meant to be spent on a specific purpose, but if nobody's watching those expenses come in and being aware of those very specific pools,
02:38:08.44	Unknown	They just go unused and they start to
02:38:10.78	Unknown	to just accumulate.
02:38:12.17	Walford	So for example, with the, you mentioned the library fund, we had an issue with our library's roof last year. Yeah. And maybe this is a city manager question, but to your knowledge, the project funds for that came from the general fund, right? We haven't tapped this library improvements fund.
02:38:16.20	Unknown	roof.
02:38:27.61	Unknown	ABBOTT can help me with this one as well, but my recollection is there was an insurance request that was made and I'm not sure if we received insurance funds to offset the general fund costs, but we didn't take them from the library fund and typically the library funds are almost do not disturb, do not touch, unless you check with the library board commission and the librarian. So ABBOTT, can you tell me what's going on with those funds?
02:38:56.97	Abbott	Yeah, the expenses ultimately came to about $100,000. As I understand it, we will soon or have already received a check for $90,000 from our insurance pool. I can't remember what the acronym is. But it's actually a good point. There's a $10,000 deductible, and theoretically we could take that from within the library's capital improvement fund rather than the general fund.
02:39:23.80	Walford	Okay, thanks for thanks for that Abbott and and thanks Chad, I think that's it on the my questions for the general funds was if a presentation, I just wanted to get further information on that to other accounts for the questions on this part.
02:39:32.38	Unknown	Thank you, Mary.
02:39:34.26	Walford	Okay, go ahead.
02:39:35.33	Unknown	Okay.
02:39:37.32	Unknown	So we'll continue on with our MLK fund. So the MLK fund is the largest rental fund within the city's portfolio of rental assets. Here you can see that we're projecting fairly stable revenue. It's not increasing much. There's some rent negotiations going on, so I didn't want to overestimate those revenues. I want to be conservative. The biggest gain is just utilizing the return on investment or the assets that are held there. This fund houses close to $1.8 million of cash right now, and those dollars are now invested in a Bank of Marin offering that offers a higher rate of interest than we've received in the past. So just based on that balance, I'm projecting we should get about $58,000 in interest revenue in that fund.
02:40:33.14	Unknown	Our expenses are holding constant. The biggest of those expenses is our COP payments, the COP, 2016 COPs. That's close to about $600,000 a year. That will continue on through 2031. I do want to draw your attention to an error that I have on here in fiscal year 21 and 22.
02:40:55.06	Unknown	The debt service expense here is just the interest expense. That got past me, so that is something that I will need to correct. We still are showing positive cash flows in these funds, but I do want to draw your attention that that is not valid. That should be closer to $600,000 in both of those years. If you look at the debt service expenditure, $221,000 in fiscal year 2021, and then $203,000 in 2021-2022. that represents a a a a a a a a a a a a a a a a a a a a a a the debt service expenditure, $221,000 in fiscal year 2021, and then $203,000 in 2021-22. That represents a full accrual. I'm getting a little technical accounting here,
02:41:23.09	Unknown	that.
02:41:23.34	Unknown	Thank you.
02:41:28.73	Unknown	That's not that's not accurate as far as like a cash outflow If we're looking at a full clue accounting that is accurate, but unfortunately I didn't catch that soon enough But we you know looking at at fiscal year 2024 that is on a cash in cash out Basis we have available funding in that fund. I'm projecting about six hundred thousand of available resources the question then becomes
02:41:53.55	Unknown	What are we going to do? Do we continue to build reserves in that fund for future improvements of that facility?
02:42:00.99	Unknown	Or are we comfortable bringing some of those dollars over to the general fund to to subsidize the operations of of of our community? You know, I believe the intent of that building was was an investment on the city's behalf to to acquire that property rented out for for a great community use. But also it brings some revenues to the to the to the community that we could use to to to do things within the general fund.
02:42:25.33	Unknown	Sorry, may I ask a question here? Because it's a theme, I want to make sure that we cover it as we look at all the funds. So you just made a really important point, which is we have money sitting there.
02:42:33.76	Unknown	how are we tracking when and how we've spent that money for improvements to the facilities? And sorry, just let me continue. It's sort of like the service level question that Councilmember Cox asked.
02:42:46.35	Unknown	sure, we have a lot of money if we don't spend it on hiring people and fixing roads and buildings, et cetera. How do we look at this information without getting too far ahead of ourselves thinking, oh, there's an extra $600,000 might as well put in general fund, when we have to balance that against the needs for improvements and upgrades?
02:43:06.03	Unknown	of that facility. And that's got to be a discussion that we have with with Director McGowan and looking at that building and what is the useful life of that of the roof? Like I can't assess that, but we need to just be aware of the conditions and determine what's our level of comfort of keeping some funds in that.
02:43:27.24	Unknown	Thank you.
02:43:27.29	Unknown	Okay, so that's one of my requests for, and I don't know, I don't have an idea at this moment about how it gets displayed, but if somebody were to pull this, they would say, oh, look at this money put in the general fund. You guys have funds, right? We need a way to also capture what the requirements are, P and L, if you will, for each of these funds, even if the last part of it, the expense, hasn't actually been acted upon. And I don't know how, and that's for simplified reporting for us so we can make better policy decisions, because this information in a vacuum, I don't think tells the whole story.
02:43:27.31	Unknown	Thank you.
02:43:31.61	Unknown	Yeah.
02:43:52.39	Unknown	Okay.
02:43:56.89	Unknown	So I think you're asking about like the deferred maintenance or the future maintenance needs of that facility. Like what needs-
02:44:05.31	Unknown	Past, current, and future.
02:44:06.95	Unknown	So the past expenditures, if they were capital-related, would be capitalized and presented on the balance sheet. But I think for forward-looking, like what is it going to take to replace all of the roofs on that building? Or if we needed to re-side everything or replace a huge parking lot out there, what's that capital need that we need to hold back to maintain that rental income? that's got to be a discussion of multiple departments just not that we need to hold back to maintain that rental income. That's gotta be a discussion of multiple departments, just not finance. And I think that needs to be a policy discussion on, okay, this is the value that our experts in that area say is a range. And then once that range is provided, we need direction on, okay, what is that policy? What is our minimum fund balance?
02:44:56.22	Unknown	based on those future needs and then anything above and beyond that i think could then be moved over to the general fund
02:45:03.26	Unknown	to support their operations.
02:45:05.49	Unknown	Sorry to belabor the point, but I'm suggesting though that
02:45:08.32	Unknown	future future reports or I don't know again how to do it need to capture that because otherwise we do start to believe that there is money pockets of money that are ready to be spent and that I think is a misrepresentation of the community's needs to reach a so-called level of service across various departments and requirements on infrastructure streets roads hires things like that so I don't know how we capture that, but that's as we simplify our reporting, I do think it's an important need because out of context, this is difficult.
02:45:25.84	Carolyn Ravel	Okay.
02:45:38.63	Unknown	Okay. Point taken. Let me brainstorm on how I can present that information and come to the table with another idea.
02:45:47.93	Unknown	Yeah, valid point. Thank you.
02:45:50.12	Unknown	Vice Mayor Rundlewain.
02:45:51.45	Unknown	Thank you.
02:45:51.79	Peter Rundlewain	Yeah, Chad and I, you and I spoke about exactly this point. And it's worth saying that that's exactly right, because
02:45:55.03	Unknown	Yeah.
02:45:55.22	Unknown	Thank you.
02:46:00.20	Peter Rundlewain	All our financial reporting doesn't include the real liability, which is all our deferred maintenance across the entire city.
02:46:07.22	Peter Rundlewain	So what Councilmember Kelman's pointing to in the MLK Park is something we probably should do across the whole town. We don't do that for our roads. We don't do that for our sidewalks. We don't do that for our parks. Everything has an implied cost to both to replace down the road. And so we have, because of our convoluted reporting, not actually been keeping up to date on what our obligations are to maintain these business units, the MLK business unit, the parking business unit, in terms of infrastructure expense. And so that should be somehow captured.
02:46:45.54	Unknown	Are you looking for kind of a schedule of
02:46:50.69	Unknown	you know, five, seven, 10 years out as far as like, we're going to need X number of dollars in four years to do a parking lot replacement, or is it just,
02:47:00.96	Unknown	THE FAMILY.
02:47:01.06	Peter Rundlewain	My deep dive with you and others, there's been a conceit that we're leaving money in these funds because of future expenses. But there's been very little sharpens work, actually none, about what those future expenses actually are and what the right levels actually are. So in terms of reporting what the free cash flow is, you want to, of course, keep tabs on what future liabilities of that cash flow will be and leave that amount, but only that amount.
02:47:25.28	Peter Rundlewain	And those are what you might call infrastructure reserves. The kind of reserve. We have our budgetary stabilization reserve, for example, it has a purpose. There could be a reserve for maintenance of that business unit. The MLK business unit, the parking business unit. Because you have to keep them going. So you need to have some money for those things.
02:47:25.42	Unknown	We'll be right back.
02:47:25.57	Unknown	in
02:47:29.95	Unknown	Yeah.
02:47:40.94	Unknown	you
02:47:40.99	Unknown	Yep.
02:47:41.18	Unknown	because,
02:47:47.60	Unknown	Point taken, I will work with Director McGowan to
02:47:53.16	Unknown	try to help
02:47:54.91	Unknown	document what that reserve should look like based on the conditions of those of those facilities.
02:48:00.72	Walford	Councilmember Cox had a comment as well.
02:48:02.74	Council Member Cox	I just wanted to follow on to that discussion and use the sewer
02:48:06.66	Council Member Cox	As an example.
02:48:07.84	Council Member Cox	So back in 2020, we adopted a 20-year plan for
02:48:13.00	Council Member Cox	maintenance slash replacement of our entire sewer system citywide, our collection system citywide.
02:48:19.28	Unknown	Why?
02:48:19.97	Council Member Cox	That's the type of thing
02:48:21.61	Unknown	of detail that you're looking for.
02:48:23.43	Council Member Cox	you're looking for. Well, that's one possible approach to evaluating what, but we hired an expert to evaluate our system and tell us what needed to be done, what should be prioritized, and then amortize that plan over 20 years. And now we know
02:48:36.32	Unknown	AND THEN AFTER THE
02:48:40.71	Council Member Cox	how much to charge our residents on their taxes each year to be sure that we have enough money
02:48:44.44	Unknown	Thank you.
02:48:44.47	Unknown	Thank you.
02:48:44.54	Unknown	Thank you.
02:48:46.57	Council Member Cox	to
02:48:47.36	Council Member Cox	accomplish that maintenance.
02:48:48.90	Council Member Cox	So I'm just using that as a model of how we might
02:48:52.62	Council Member Cox	adopt Kevin's capital improvement plan, which he already has for our various facilities, how we might amortize that over time to include
02:48:56.10	Unknown	which he already
02:48:56.66	Unknown	Thank you.
02:49:03.27	Council Member Cox	as Janelle suggested, sort of a P&L
02:49:07.63	Council Member Cox	for our various funds.
02:49:09.36	Unknown	I may also add to that particular study, it showed $18 million in deferred infrastructure maintenance as to our sewer conveyance system. $18 million, so what were we not spending thinking we had money in the bank when we should have been spending it on that, and that's something I think moving forward we need a remedy.
02:49:25.90	Unknown	Are you looking for the same level of detail that you received in that sewer report for the MLK for Old City Hall or something that we would develop in-house? What-
02:49:35.54	Council Member Cox	I'm not necessarily suggesting that same level of detail, but I'm suggesting that as a model of what—
02:49:38.81	Unknown	OK.
02:49:41.63	Council Member Cox	of an approach you might consider maybe a rough order of magnitude, maybe a much higher level, but some analysis that amortizes over time
02:49:43.15	Unknown	Yeah.
02:49:53.98	Council Member Cox	so that we,
02:49:55.01	Council Member Cox	pay
02:49:55.74	Council Member Cox	Currently, we actually start banking currently what we need to accomplish that long-term maintenance rather than just deferring that expense and facing a gargantuan one
02:50:07.42	Council Member Cox	in the future as we did with the Sewer Collection Fund.
02:50:11.03	Unknown	Is that something we could work together on? I mean, is that within your domain on deferred maintenance on MLK?
02:50:18.25	Walford	Kevin looks really excited about this opportunity.
02:50:19.92	Unknown	opportunity.
02:50:21.24	Walford	Thank you.
02:50:21.27	Unknown	He looks thrilled.
02:50:22.43	Unknown	Thank you.
02:50:23.70	Unknown	Thank you.
02:50:23.73	Unknown	I'm not.
02:50:23.90	Unknown	Okay.
02:50:25.67	Unknown	Yeah, it's a little outside of my knowledge of expertise. But yeah, certainly if we can put
02:50:26.21	Unknown	It's a little odd.
02:50:32.37	Unknown	some numbers on paper, you know, we can certainly put it on a financial model to help us save for the future.
02:50:39.55	Walford	Icemear?
02:50:40.79	Peter Rundlewain	Only to emphasize the complexity of that task a little bit, it is a complicated task, for example. Building the amortized cost of a building that you might need to replace changes a lot if the lease terms go from
02:50:45.64	Unknown	Yeah.
02:50:45.99	Unknown	Thank you.
02:50:52.66	Peter Rundlewain	a plain lease to a triple net lease.
02:50:55.07	Peter Rundlewain	Uh, that of course can encourage a certain kind of leasing in this city. Uh, so it's a useful exercise to go into, but, uh, it is a complicated task and really the emphasis is on what council mayor coming point out, which is in no, in no fund and really across the whole city. That's been a kind of reporting that we haven't done the city manager provided that.
02:51:15.59	Peter Rundlewain	that infrastructure deficit report maybe a year ago, but it's not been something we've asked for
02:51:21.90	Peter Rundlewain	A lot of detail about, and I think we should add it to our dashboard.
02:51:26.58	Peter Rundlewain	of the state of the city. We have a financial dashboard.
02:51:29.73	Peter Rundlewain	which on an operating basis is actually quite
02:51:32.57	Peter Rundlewain	Good.
02:51:33.48	Peter Rundlewain	But
02:51:34.25	Peter Rundlewain	There are all these deferred hidden costs that we kind of have a vague sense of. It might be, and they're scary because we never took a sharp pencil to them.
02:51:42.77	Unknown	Yeah, and I'll just add one last thing. Vice Mayor, you used the language, where is our obligation to maintain our business units? And in response, Chad, you said what the reserve looks like based on condition of that infrastructure. Yes, I think that's the task.
02:51:53.47	Unknown	Uh-huh.
02:51:56.61	Unknown	Okay.
02:51:57.95	Unknown	It's, it's gonna take time. I mean, it's, it's something we will have to work through in the coming
02:52:04.53	Unknown	I don't even know how long it's gonna take. It'll take a while.
02:52:06.05	Walford	It'll take a while just for the purposes of clear direction on this as we're giving direction at the end of the meeting. So you would like to have Chad partner with Kevin. Sorry Kevin. You to take a look at our reserves in light of.
02:52:17.32	Unknown	to
02:52:21.00	Unknown	Thank you.
02:52:21.03	Walford	Yeah.
02:52:21.52	Unknown	I'm sorry.
02:52:21.55	Walford	THE FAMILY.
02:52:21.59	Unknown	infrastructure costs no not not quite what I'd like to to know is what type of reserve should we have in order to maintain infrastructure to a certain level of condition and I think we can overlap that as you were saying vice mayor with the camera program and get a sense of what's deferred and what's not
02:52:23.41	Walford	Not quite.
02:52:42.50	Peter Rundlewain	Could I take a stab at that, Mayor, just in terms of summary? The thought here that where Gertrude is clearly taking us with the city manager's direction is a simplified dashboard of the city's financial condition. That is comprehensible to hopefully everyone, even us. And part of that is just the cash flow statements. But there's a element of those that's non-financial, which is the accrued deferred maintenance on all these business units.
02:52:44.39	Unknown	Yep.
02:52:57.57	Unknown	had
02:53:10.12	Unknown	and students.
02:53:12.21	Peter Rundlewain	What I think we're going towards is a simple dashboard of our financial cash flows.
02:53:17.41	Peter Rundlewain	Thank you.
02:53:17.44	Unknown	Thank you.
02:53:17.46	Peter Rundlewain	And there should be a line item that is the accrued deferred liabilities associated with the things that are represented on the cash flows.
02:53:25.10	Unknown	And then also looking at planning
02:53:28.55	Unknown	Multiple years out like five to seven to 10 years on what what do things start to look like because eventually we will need to replace a rough and and I think part of that that understanding to defer maintenance is it may not be this year next year but it's seven years out.
02:53:43.75	Unknown	How do we plan for that? So I think looking a longer term horizon with our financial
02:53:49.22	Unknown	data is something that the city needs. We need to look out longer than just one fiscal period at a time.
02:53:56.63	Unknown	And it.
02:53:58.00	Unknown	It's,
02:53:59.24	Unknown	it's going to take time to develop, but the sooner we can get there and the more thoughtful we can be in that
02:54:04.44	Unknown	the more successful we're going to be in that long term plan.
02:54:07.01	Walford	Yes, so we could add financial forecasting to the dashboard as part of the direction. Yeah.
02:54:10.19	Unknown	Yeah, yes, yeah.
02:54:10.60	Council Member Cox	Thank you.
02:54:11.61	Council Member Cox	Can I just make one more example? Yeah.
02:54:14.23	Unknown	Yes.
02:54:15.17	Council Member Cox	HOAs do reserve studies.
02:54:17.28	Unknown	Correct.
02:54:17.54	Council Member Cox	because they have to figure out
02:54:19.66	Council Member Cox	what they're gonna need to charge their residents each year so that when it's time to replace the roof, we have enough in the reserve fund to replace the roof.
02:54:28.35	Council Member Cox	Okay.
02:54:28.39	Unknown	Okay.
02:54:29.89	Council Member Cox	I don't think we're asking that you
02:54:32.88	Council Member Cox	provide that to us for this budget cycle. It's impossible, but we're, I think, adopting
02:54:38.26	Council Member Cox	We're envisioning a process for approaching future budget cycles to ensure that
02:54:44.05	Council Member Cox	We're not just relying on how much cash we have in the bank.
02:54:47.83	Council Member Cox	But what
02:54:49.04	Council Member Cox	the commitments against that cash should be.
02:54:51.56	Walford	should be.
02:54:52.74	Walford	I do hear that we're getting direction to at least consider for this budget cycle what in the broad strokes what the MLK fund cash Looks like with regards to deferred maintenance. Just so we have an idea. There's the two pieces here There's the financial dashboard and forecasting and thinking about what we need based on this new approach to looking at our budget And there's what we need immediately within this budget cycle. So I just want to be mindful of that as well Okay, any other comments on this slide before we keep going just want to
02:55:18.20	Walford	Move us along to best probability.
02:55:18.37	Unknown	Thank you.
02:55:18.49	Unknown	The last point that I did have in the staff report was talking about the Interfront Advance. And that's been something that's been out there. There's been multiple, multiple questions on.
02:55:28.12	Unknown	Um,
02:55:29.07	Unknown	I don't know if you guys want to address that tonight, but there's about 600,000 that's still owed back to the general fund from years and years ago. There is a schedule that is out there
02:55:40.04	Unknown	It's just another thing that creates complexity and confusion between the funds. So there's about 1.3 million in cash there
02:55:47.93	Unknown	My proposal would be to just pay that Interfund loan back, move forward. If we need a roof next year, then we can just figure out do we need another Interfund advance down the road. But that's something that I think would just
02:56:01.69	Unknown	clear up some confusion between the MLK fund and the general fund.
02:56:05.17	Walford	Why don't we wait until we take public comment and then we can discuss that together and give direction on that specifically But we'll definitely keep that in mind as something for direction
02:56:08.17	Unknown	Yeah.
02:56:12.27	Unknown	Perfect. All right. So next we're going to move on to the parking fund.
02:56:15.10	Unknown	If we look at MLK expenses, we've already talked about that debt service is the largest component of that. The parking fund here, the parking fund revenues are slightly increasing, and that's based upon what we're seeing in this year's activity. They are coming back from our pandemic levels or pre-pandemic levels, but also that increase in parking I don't think is fully captured in that. There's still a little bit of pencil sharpening that could take place on that top line revenue.
02:56:46.48	Unknown	Interest earnings is another large component of that. Again, just having better cash management on our idle resources and earning that interest is bringing some dollars back to the parking fund. The biggest change is, again, we talked about it when we were looking at the general fund is the salaries and benefits. And here we're moving.
02:57:06.61	Unknown	those parking enforcement officers and the management analyst into this fund that offset the revenues that they help generate. So this gives us a more accurate projection of, okay, what's that net income for this business endeavor?
02:57:25.41	Unknown	That's the largest change. Professional services, again, there is an increase there. That's attributable to, again, kind of a matching principle. In the past, all of those credit card fees for the parking revenues, the card swipes, was coded to the general fund. So the general fund was bearing that expense when the revenue was generated in the parking fund. So that's being captured within that professional services line. You can see like two years ago it was $98,000.
02:57:52.67	Unknown	and it wasn't capturing all of those transactional costs. So that's part of this.
02:57:59.49	Unknown	The other noticeable change is the decrease in the transfer. So last year we budgeted about a $2 million transfer out. That's been reduced because we're picking up the wages and the transactional fees that the general fund was bearing. So at the end of the day, they even out. But this gives us a more true or accurate projection of, okay, what is that net income?
02:58:17.77	Unknown	of the parking fund.
02:58:20.74	Unknown	that is a significant change that I want you to be aware of. Overall, that fund does generate dollars.
02:58:26.26	Unknown	that come into the general fund to help us. But again, I think we need to do that analysis on what is it going to take to replace those lots in the next five to seven years, and what type of cash reserves do we need to keep there to meet those needs. And that was a discussion that Director McGowan and I have had, but again, it takes time to get that information on what it's going to cost to replace those lots. But again, I think that point taken on the MLK fund is very relevant here as well. What do we need to hold back to protect that revenue?
02:58:58.39	Unknown	discussion and parking.
02:59:02.96	Unknown	Good job. Yeah, great job.
02:59:04.80	Unknown	Good job.
02:59:05.64	Unknown	Okay. Moving forward, Tidelines Fund. So this is a restricted revenue source. The Tidelines Fund is unique. There's a lot of learning to be done in understanding what we can and cannot spend these dollars on. So the top-line revenue, I think we were a little over-optimistic in prior years, so that has scaled back slightly. A lot of these are percentage-based rents based on their sales of that entity.
02:59:36.66	Unknown	Looking at where we're trending for fiscal year 2022-23, I felt I had to dial that back slightly. So there is a slight decrease in revenues. I don't think we're going to get to the full 88.8 that we see in fiscal year 2022-23. Again, interest earnings is up just because of a better rate of return. And then looking at...
02:59:58.48	Unknown	the expenditure side of the house. Professional services has seen an increase, and that's attributable to the
03:00:06.90	Unknown	eelgrass restoration project. About half of that restoration project or restoration space is within
03:00:16.75	Unknown	the, the, the tideland. So that would be a qualified expenditure. Um,
03:00:21.21	Unknown	Katie and I had a conversation with the State Lands Commission and kind of discussed that, and that would be an eligible expense. So we plan on coding a large portion of that, or at least half of it, to this Tidelines Fund over the next several years. That's about 80,000 that is projected to be attributable to this fund in fiscal year 2023-24.
03:00:44.80	Unknown	The transfer out, that does represent a transfer to the general fund to capture the administrative overhead of that fund, of all of the billings and, you know, the property management aspects of that.
03:00:59.25	Unknown	One thing that I am considering is maybe we code some of our, instead of doing a transfer out to the general fund, we look at the wage allocation, code it directly to here, similar to what we're proposing in the parking fund. I didn't have all the time and effort to do that here. So there's a $200,000 transfer out of this fund into general fund to cover that administrative overhead of managing it.
03:01:24.39	Unknown	The other $72,000 is a debt service payment, so that debt service payment is transferred to a debt service fund, and that debt is paid off, I think, in two more years, so there will be an additional about $72,000 of available resources in a couple more years. It doesn't solve our challenges today. But again, this is another example of us being more intentional on how we spend our restricted dollars. The police boat patrols a lot of the areas in the tidelands. Can we code some of those public safety expenditures against this restricted revenue source? Based on my discussions with state lands commissions, that would be an eligible cost because it provides public benefit. You know, if we do a riprap improvement along the shorelines that's within that tidelands area, that would be, you know, preserving that land, that would draw public benefit and that could be an eligible expenditure in here. The rules is, is it must pertain to land that's within that granted zone. So it's very specific on what we can spend it on.
03:02:27.49	Unknown	I think just being intentional with how we code things, we can start to utilize those tideland dollars more effectively.
03:02:34.76	Unknown	So this isn't an accounting thing, but I just want to say out loud, it would be very helpful to get
03:02:39.82	Unknown	maybe a city map outlining all the areas of our waterfront that would qualify for
03:02:44.31	Unknown	that are five for our tidelands. Yes. Yeah, I there's there's a there's a GIS map that's out there. I can I don't know I can publish it as a one way communication to you and and I think we could probably post something on the city's website as well.
03:02:46.33	Unknown	Yes.
03:02:57.96	Unknown	Yeah, very easy request.
03:03:03.51	Unknown	Other questions, other thoughts about the tidelands?
03:03:10.52	Walford	I don't think so at this point.
03:03:11.83	Unknown	OK.
03:03:12.32	Unknown	Next is the sewer fund. I didn't spend a whole lot of time on the sewer fund.
03:03:16.07	Peter Rundlewain	If I could, Chad? Yes, please. The sewer is its own animal, so before you go there, you're now done going through
03:03:16.91	Unknown	Yes, please.
03:03:20.02	Unknown	Yes.
03:03:22.30	Peter Rundlewain	the three business units basically of the city and you have property tax, sales tax, and then three business units, parking,
03:03:33.01	Peter Rundlewain	Real estate rentals? Yep. And what am I forgetting?
03:03:36.66	Unknown	Thank you.
03:03:36.67	Peter Rundlewain	Thank you.
03:03:36.69	Unknown	and the tide
03:03:37.23	Unknown	So,
03:03:37.25	Peter Rundlewain	DOT tax.
03:03:38.63	Unknown	Yeah, TOT taxes.
03:03:38.68	Peter Rundlewain	Yeah, TOT tax. That was his own thing. Each of those is roughly 10%. It's actually 10%, 9%, and 8% effectively. So two of those equals our whole sales tax. So all I'd say is in terms of the dashboard, and I'm saying this to my colleagues as you get a reaction, it's, you know, you have total revenue, you have total expenses. You have total revenue from our units. And it's worth taking a deep dive into these just like you would in any business you want to know how your subsidiaries are doing so it's worth taking the dive but the dashboard ought to bring it all together and it all ought to also bring to the surface not just
03:04:12.80	Peter Rundlewain	operating revenue and operating expense in total,
03:04:15.59	Peter Rundlewain	But also the thing that Councilmember Kelman was talking about, which is across the business units and maybe even across the city, what's the accrued expense that we are gathering by another year having gone by and there being a roof that we have to amortize? Or a parking lot that we need to pave? Or a sidewalk that we need to fix? Yep. And then you can have an operating
03:04:33.71	Peter van Meter	Thank you.
03:04:33.73	Unknown	Yep.
03:04:34.01	Peter van Meter	Thank you.
03:04:34.03	Unknown	Thank you.
03:04:36.53	Peter Rundlewain	dashboard. That's the one slide.
03:04:39.36	Peter Rundlewain	That summarizes the financial health of the city and bring all the revenues together, all the expenses and this one
03:04:44.93	Peter Rundlewain	a crude line item. And then you can go into each business unit
03:04:48.42	Peter Rundlewain	to show we did great in parking this year.
03:04:51.04	Peter Rundlewain	We did.
03:04:51.72	Peter Rundlewain	pretty good in rent because we renegotiated this or we didn't do great because we lost a major tenant and lost a year's worth of rent. It's worth going into those, but this...
03:04:56.80	Unknown	Yeah.
03:05:01.94	Peter Rundlewain	This dashboard, I think, is still a work in progress and I think could be
03:05:06.63	Peter Rundlewain	Pivotal in helping us understand our communities finances are we?
03:05:09.79	Council Member Cox	So are we commenting at this point on the presentation?
03:05:13.43	Peter Rundlewain	Well, it was kind of a – I didn't know. I thought we were from everything we were saying. We're doing questions, I think, so. All right.
03:05:15.97	Council Member Cox	Thank you.
03:05:17.08	Council Member Cox	We're doing questions.
03:05:20.18	Walford	I think some of our questions are just elongated comments if we're being honest with ourselves. I heard some comments. If we're being honest with ourselves, I have definitely just made a comment as a question
03:05:24.59	Unknown	I heard that.
03:05:25.08	Peter Rundlewain	Thank you.
03:05:25.11	Unknown	THE FAMILY IS
03:05:25.58	Unknown	We're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're, we're,
03:05:25.87	Peter Rundlewain	I'm sorry.
03:05:30.92	Walford	More times than once, but it's okay. It's an hour is late. So we're all a little anyway, at this point we are on questions because we have to open up to public comment and then we will. But we have noted some direction that's come as a result of the questions to be fair. Okay, go ahead on the sewers.
03:05:43.37	Unknown	Okay, go ahead, on to sewers. So on to sewer, yep, we'll talk real quick about sewer. Sewer is fairly stable. There's not a whole lot going on there besides we have deferred maintenance. If we look at that capital outlay, that again is a low number because that's what was projected on the active projects on the CIP. There are additional sewer projects that should be considered that will increase that capital outlay line item.
03:06:12.34	Unknown	Overall, there are resources available in that sewer fund. If we look down below, we still have about 1.6 million of bond dollars that were borrowed back in 2015 that are still unspent. So there's a definite need for sewer fund
03:06:29.74	Unknown	Capital expenditures. And I think the biggest restraint there is just capacity of staff to manage those projects. In the salary and wages and benefits section, we'll get to shortly, but we are proposing adding a project manager to help move some of those sewer projects forward within the city staff.
03:06:53.27	Unknown	If we move forward, salaries and benefits about 30% professional services is about 17 to 18%
03:07:01.38	Unknown	And supplies and materials is about 27%. Overall, the sewer fund is fairly stable, fairly, fairly predictable. As far as revenues, it's, it's the emergency repairs that, that are more unpredictable.
03:07:12.82	Walford	Can I ask a question here? Yeah, yeah. Because you've been talking about opportunities for recoding and I wonder which if any of our DPW employees would be able to specifically come from the sewer fund.
03:07:14.07	Unknown	Yes.
03:07:23.74	Unknown	So there is an allocation to the sewer fund of several employees. I don't know off the top of my head. I have a list back in my office.
03:07:34.00	Unknown	But there are there are there there's
03:07:38.00	Unknown	I don't know their names. There are several employees that are within that DPW department where a portion of their wages are coded to the sewer fund.
03:07:45.80	Walford	Okay, and if there was a surplus in the sewer fund if we needed to include personnel expenses additionally that would be an option.
03:07:46.30	Unknown	Yeah.
03:07:52.24	Unknown	Yeah, yep. So talking with Director McGowan earlier today, part of the discussion on wages is coding them to...
03:08:01.04	Unknown	to the to the cip fund and and his response was yeah we can certainly do that but we need a better mechanism to track the time the time that they they allocate to various projects and and various endeavors
03:08:14.62	Unknown	So he at at previous cities, he said that they have used time tracking tools and there are tools that are available. It can be as rudimentary as an Excel spreadsheet or there's web based applications that people can code time to. But ultimately, we have to come up with a process that that fairly and equitably tracks their time so it can be allocated to those various funds.
03:08:39.22	Unknown	It's a work in progress and we need to collect some data to make sure that we're doing it correctly But yeah, I think there's a valid point on are we charging enough of our of our wages and labor to the sewer fund because right now it's we're kind of guessing on
03:08:52.79	Unknown	on that. It could be more refined.
03:08:55.52	Unknown	Thank you.
03:08:55.61	Council Member Cox	Of course.
03:08:55.78	Unknown	Good question. Yes.
03:08:55.81	Council Member Cox	Good question. Yes. Go ahead. So other municipalities I represent, their staff prepare timesheets each day on which they identify, and I as a lawyer, it's my most hated task, is to prepare my timesheet each day of how much time I spent on each matter that I worked on.
03:09:03.90	Carolyn Ravel	Thank you.
03:09:09.40	Carolyn Ravel	prepare my time.
03:09:14.34	Council Member Cox	But that is the most efficient way to track
03:09:17.80	Council Member Cox	contemporaneously, what work was done on what task, and then it's up to the coder to
03:09:24.75	Council Member Cox	ensure that that gets coded to the proper fund.
03:09:28.70	Unknown	Yes, and I.
03:09:28.72	Council Member Cox	Yes, and I- Would that work for-
03:09:30.96	Unknown	Yes.
03:09:32.06	Council Member Cox	Yes. Such a system work for the city.
03:09:33.21	Unknown	Coming from public accounting, I can relate. You know, we code our time every 15 minute increments and that's...
03:09:40.01	Unknown	I just wanna be cautious of how much additional burden I put on those staff, but I wanna make sure that we have a system that is easy and intuitive to use and accurate in how they code their time.
03:09:52.76	Council Member Cox	And wouldn't such a cost
03:09:54.49	Council Member Cox	Accounting system also assist in fee recovery which we aim a man which the city manager pointed out is Has room for process improvement?
03:09:59.28	Unknown	I'm not sure.
03:10:05.93	Unknown	Yes.
03:10:06.99	Unknown	Yes.
03:10:08.78	Unknown	in DPW and the community development.
03:10:13.08	Unknown	Yeah.
03:10:16.05	Unknown	Great question. Thank you.
03:10:17.44	Unknown	Moving forward, if we're okay with sewer fund, I want to get into people and services.
03:10:22.72	Unknown	Um,
03:10:23.63	Unknown	So if we look here, as we talked previously in citywide expenses, the salaries and benefits is about half of our expenditures.
03:10:32.12	Unknown	And that's also known as services to our community. Those wages and benefits by services. From police officers, from park and recs, from public works,
03:10:42.72	Unknown	from professionals in the administration. That provides services. So I think we need to be aware of that is a large expense
03:10:51.19	Unknown	But we have great people, and the challenge I think we've had is how do we retain and how do we pay those people what they're worth?
03:11:00.20	Unknown	Looking on the next slide, we have three possibilities for where we think wages and services can come in.
03:11:07.91	Unknown	The minimum is about $14.7 million, which is a $300,000 increase over the fiscal year 2022-23 budget.
03:11:17.87	Unknown	That column is holding all positions where they're at, holding them at their 36 hour weeks. The only increase for that 300,000 is an increase in our pension obligations, an increase in our health insurance, and then also there were some unbudgeted items, like the holiday payout for the police department wasn't budgeted prior year, that needs to be included.
03:11:42.08	Unknown	That's really holding things where they are today.
03:11:46.06	Unknown	I think my opinion and city manager's opinion is that's not sustainable long-term. We don't recommend going for the minimum.
03:11:55.08	Unknown	The middle ground is filling those vacant positions, bringing on our real estate manager, bringing on the two project managers, one to assist directly with sewer, one to assist with CIP projects.
03:12:11.98	Unknown	Um,
03:12:13.20	Unknown	And then filling our open police vacancies. There still would be two frozen positions within that middle column. So we wouldn't fill all of our police vacancies, there would still be the two frozen positions.
03:12:29.92	Unknown	Um,
03:12:31.07	Unknown	And then the max column is we unfreeze those two police positions and everybody is paid at the highest here. We don't think that's necessarily where we need to go, but we just wanted to illustrate what that cost could be. In all of our previous slides, I was using that max column just as a buffer to show those larger wage and benefit expenses.
03:12:54.19	Unknown	So there is some margin to pare back that, depending upon where we choose to go with our staffing.
03:13:00.60	Unknown	Um,
03:13:02.22	Unknown	Our people are such a key component of providing the services of our community. And turnover is very expensive to our city and staff. So I just want to caution us that we need to make thoughtful and informed decisions on wages and staffing because every time we lose an individual, we go backwards. The finance department was in disarray just because we've had turnover and
03:13:29.24	Unknown	that institutional knowledge is gone. I think the same holds true with our police department. You know, if we're gonna bring on a new cadet, it's $100,000 to get that individual from passing his background check
03:13:42.72	Unknown	through the academy, through his six months of training,
03:13:46.33	Unknown	And in that year, we're not receiving any benefit, but we're spending that $100,000.
03:13:52.02	Unknown	So that turnover really, really sets us back. And also the level of officer. There's nothing wrong with a rookie officer, but he doesn't have that experience of,
03:14:04.12	Unknown	that a tenured officer has on how he responds to a call. I think there are some things that we need to just be aware of
03:14:11.71	Unknown	when we're looking at wages and benefits to make sure that we are retained the best people we can get.
03:14:17.55	Unknown	I'm not sure.
03:14:18.38	Unknown	So that's a big component, and I think that direction needs to be decided
03:14:23.07	Unknown	before we can move forward.
03:14:24.01	Walford	So just in looking at the changes that you've put together here on the bottom, a couple of weeks ago when you came to us with our budget, we had roughly $7 million to play with that was not already allocated. So is this change what would need to be additionally taken from that $7 million for each scenario?
03:14:40.72	Unknown	So that seven million that we were talking about, that's the unassigned fund balance within the general fund.
03:14:47.03	Sandra Bushmaker	Right.
03:14:47.23	Unknown	Yes, so if we go all the way back to citywide funds, we've got some dollars to play with, about 1.7 million.
03:14:54.96	Unknown	Part of that can go to wages, part of that can go to infrastructure, or we could draw down some of our savings if we chose to.
03:15:02.56	Unknown	Um,
03:15:03.57	Unknown	Again, that's a policy discussion on what is our level of comfort
03:15:09.17	Unknown	for our savings.
03:15:11.01	Walford	But essentially the numbers that are outlined here are the additional costs that would need to be taken from our budget as as lined as outlined now.
03:15:17.93	Unknown	Yes, yes. So we're in the budget as presented tonight, we're projecting the 15.6 million, that max column.
03:15:25.79	Walford	Okay, so you're showing us the max volume now. I'm showing you the highest.
03:15:26.82	Unknown	I'm sure the highest threshold. So we can...
03:15:30.43	Unknown	we can scale back.
03:15:32.46	Unknown	You know, we could go from the middle column to the max column to the middle
03:15:37.35	Unknown	You know, and there's about a $350,000 savings. So we could pair back a bit.
03:15:41.99	Unknown	Great. I don't think we want to go to the men column.
03:15:44.95	Unknown	Yeah.
03:15:46.06	Unknown	So that...
03:15:47.29	Unknown	Eh...
03:15:48.22	Unknown	We have to figure out where do we want where do we want our staffing to be? Do we want to bring on those additional project managers? Do we want to bring on the real estate manager? Do we want to?
03:15:57.64	Unknown	to unfreeze those police positions, where do we want to go with our staffing?
03:16:03.36	Unknown	Could I?
03:16:03.42	Walford	Could I ask you also to do just for our benefit, at some point when we look at the budget, professional services versus our in-house staffing and the cost for both as a comparison?
03:16:13.30	Unknown	as it compares to the-
03:16:14.04	Unknown	Thank you.
03:16:14.07	Unknown	I can tell you it's way more affordable to do it in house.
03:16:17.40	Walford	I know. So I would love to see that. I mean, I would imagine. So it would be great to see the numbers side by side so we can get a sense of, for instance, Brandon has hired four people in CDD, which has significantly reduced our cost for LEAF. So where else might we do that? Where would it make more sense just as we're making these budgeting decisions and also perhaps to justify choices with regards to what we do for our wages and where we spend?
03:16:34.64	Unknown	THE FAMILY.
03:16:38.59	Unknown	Yeah, I think that's a great question.
03:16:42.59	Unknown	You know, even I know what my billable rate was when I was with a consulting firm, a public accounting firm, and the change between that and now as an employee, there's a huge savings to the city.
03:16:53.68	Unknown	Thank you.
03:16:53.69	Walford	and you're here full time.
03:16:54.76	Unknown	Yeah, yeah, I'm dedicating all my time to the city, which is which is wonderful. So
03:17:00.33	Unknown	Yeah, I don't have that number, but I think we can do an analysis based on what we've paid like Four Leaf versus our wage and benefits.
03:17:07.97	Unknown	there's a huge savings by having them in-house.
03:17:10.05	Walford	Council member Hoffman has a question too.
03:17:11.43	Unknown	Yes, Councilmember.
03:17:11.95	Walford	Thank you.
03:17:11.97	Councilmember Hoffman	It's just a follow up on that.
03:17:12.04	Walford	Thank you.
03:17:14.98	Councilmember Hoffman	just a request that you include wages, but also the full load of benefits. Fully burdened, yes.
03:17:19.41	Unknown	Fully burdened, yes. And this is fully burdened rates, but yes, thank you.
03:17:28.83	Unknown	Great questions.
03:17:30.67	Unknown	If we go one more slide forward, I provided employee counts over time. This was something a council member requested and it was a part of our comprehensive financial report previous years. We did our best to roll forward 2020, 2021 and 22
03:17:48.35	Unknown	They're a little murky between categories. I'm comfortable in the totals, but if we look at like MLK and parking and sewer,
03:17:57.47	Unknown	we couldn't get the best data in the, in the amount of time we had. So,
03:18:01.79	Unknown	I'm gonna try to sharp my pencil and bring this back, but I just wanted to provide this as an illustration on where we've had staffing.
03:18:09.51	Unknown	Over the past the the big noticeable dip from from 2012 to 2013 is is the fire the fire hall or the fire department that was was merged in with southern marine fire. But you can see you know over over time how things have varied between various departments and total counts.
03:18:26.63	Unknown	Looking forward, we get to our other citywide funds, and these are those restricted dollars.
03:18:34.59	Unknown	that
03:18:35.96	Unknown	we need to be more intentional on. Those things that have that little asterisk or that little star next to them, those are typically the funds that DPW pulls from for their CIP projects.
03:18:46.45	Unknown	Um,
03:18:47.01	Unknown	you know, but there's considerable dollars. If we look at the very first column, that's kind of where our mid-year 23 was trailing. We had about 1.3 million. I did make some adjustments. So we have that kind of updated opening balance column and I'm looking at kind of where things are trending and where things are at currently and trying to project or roll it forward a couple more months to get us a more accurate projection.
03:19:11.51	Unknown	The biggest change is really that general capital projects fund. Again, in the fiscal year 22, 23 budget, it was the total project costs over a period of time. I'm trying to bring that back and what are we truly gonna spend today?
03:19:27.41	Unknown	Um,
03:19:28.10	Unknown	But then if we start looking at our revenues and expenses, you know, the big ones that come to mind, you know, that police state grants fund,
03:19:36.20	Unknown	We had about 300 and
03:19:39.16	Unknown	28,000 at the projected opening. We have spent some of those this year
03:19:44.37	Unknown	But again, we're projecting 182,000 coming in. And at the end of the day, June 30th, 2024, we still have 214,000 sitting in that fund.
03:19:55.10	Unknown	Just being intentional with how we spend those dollars. Ideally, those are spent on equipment because it's easier to track the compliance. They could be spent on people as well. The other thought is there's capital expenses within the general fund for the police department. If we shift those over to...
03:20:11.98	Unknown	Um,
03:20:12.70	Unknown	you know, this police state grants that may free up some dollars in the general fund as well.
03:20:17.04	Unknown	Um,
03:20:19.39	Unknown	Overall, I'll let the numbers speak for themselves, but I think just being more intentional and making sure that the department heads are aware of these restricted dollars and just trying to match up
03:20:29.92	Unknown	our current expenses with those restricted funding sources can make a world of difference.
03:20:38.15	Unknown	If we move forward, the next slide just summarizes the transfers. Sorry, Chad. Yes, yeah, sorry. Go ahead. It's the gas tax.
03:20:41.73	Unknown	I'm sorry, Chad.
03:20:45.49	Unknown	The gas tax. So those are the gas tax dollars that are provided by the state. We get remittances, I think, every month for basically when you pay at the pump, you pay a tax. And those are meant to improve roads.
03:20:55.24	Unknown	Okay.
03:20:58.96	Unknown	Okay, so this is not the tax that we get on serving service stations in town?
03:21:07.17	Unknown	So are you talking like the business license?
03:21:08.58	Unknown	TALKING ABOUT IT.
03:21:10.11	Unknown	No, so what I'm talking about, HDL six, seven months ago, maybe even a year ago, put out a sales tax report and it showed that we only had one place where you could get gas in town.
03:21:21.50	Unknown	Okay.
03:21:21.62	Unknown	And we all know that's not true.
03:21:23.76	Unknown	there are at least two gas stations plus service stations
03:21:28.15	Unknown	on the marinas.
03:21:29.89	Unknown	But they were not classified as such even though
03:21:33.72	Unknown	Interesting. Yes. So I flagged that for you.
03:21:36.03	Unknown	to come up with? I don't have an answer on that. I wasn't aware of that, but that's a good question. I know HDL does that.
03:21:38.85	Unknown	I have an answer.
03:21:41.97	Unknown	I have an answer if you want the answer.
03:21:43.61	Unknown	I do want an answer.
03:21:45.36	Unknown	They categorized the two gas stations as grocery stores, I believe, service stations, not gas stations. That's what the answer was that they provided when the question was asked.
03:21:54.53	Unknown	No.
03:21:55.57	Unknown	So I'm assuming that that impacted more of their business license tax than their gas tax, or?
03:22:03.23	Unknown	I don't know. Interesting. It's been resolved, though, it sounds like.
03:22:04.89	Unknown	It was just...
03:22:05.14	Unknown	been resisting.
03:22:06.49	Unknown	Yeah.
03:22:07.28	Unknown	It has not been resolved. Please look at it.
03:22:10.90	Unknown	you can
03:22:12.04	Unknown	Thank you.
03:22:12.13	Unknown	Thank you.
03:22:12.80	Walford	Thank you.
03:22:12.85	Unknown	Thank you.
03:22:12.89	Walford	Thank you.
03:22:12.90	Unknown	Go to.
03:22:13.33	Walford	No.
03:22:14.03	Unknown	This is not over.
03:22:15.11	Walford	Thank you.
03:22:17.76	Unknown	Yes.
03:22:17.80	Unknown	Yes.
03:22:19.57	Unknown	All right, so transfers, another big talking point is, and we talked about it before, is what are we gonna transfer to the capital project fund? Do we wanna transfer the full measure L revenues, about 2.9, or do we stick with what we've done in the past,
03:22:36.66	Unknown	That's a decision that we need to make.
03:22:39.67	Unknown	And Mayor and Council, if I can jump in real quick on that one. I think you made promises to the community, and I think I've heard no deviation from those promises, and so I would think that we would make that transfer.
03:22:55.29	Unknown	Thank you.
03:22:55.53	Unknown	Yeah, but to compensate, I think, as we discussed previously, just trying to figure out what is those
03:23:01.96	Unknown	What are the costs of labor that could be moved into that capital project fund to offset some of that impact on the general fund?
03:23:09.53	Peter Rundlewain	Chad, can't you just in terms of simplicity and reporting, have our revenues from property tax, sales tax, revenues from our different business units, our revenues from measure L.
03:23:22.72	Peter Rundlewain	And then you have expenses, so, and we'll see in the expenses,
03:23:26.76	Peter Rundlewain	outlays the capital and everyone can see,
03:23:29.38	Peter Rundlewain	Are the outlays to capital equal to?
03:23:31.62	Peter Rundlewain	Less than or greater than.
03:23:33.43	Peter Rundlewain	The revenue for measure measure L know whether measure L money is being used for capital just from that. So so other than
03:23:34.70	Unknown	We'll know.
03:23:35.91	Unknown	whether,
03:23:39.05	Unknown	So rather than...
03:23:39.89	Peter Rundlewain	Thank you.
03:23:39.98	Peter Rundlewain	Thank you.
03:23:40.03	Unknown	Sure.
03:23:40.48	Peter Rundlewain	discussing how much to transfer where from which fund. I mean, having a dashboard.
03:23:43.89	Unknown	Yeah, I'm fine with that. This is more of a gap concept. You know, if we go back to the citywide funds, I can break out measure L,
03:23:52.77	Unknown	from sales tax.
03:23:55.17	Peter Rundlewain	It just seems like a one pager with all our revenues, including Measure L is a source of revenue, just like TOT is a source of revenue, just like parking fees is a source of revenue, and then expenses, and one of those line items will be capital expenses.
03:24:01.07	Unknown	Yep.
03:24:08.72	Peter Rundlewain	And if it's equal to less than measure L, then we're not transferring all measure L. If it's greater than, then we're using all measure L plus some extra money from somewhere else. That's a simple way of looking at it. And whatever needs to talk about transfers.
03:24:17.71	Unknown	Yeah.
03:24:22.13	Unknown	Yeah, whatever needs to talk about. Transfers. I can make that change on kind of the next edition of our citywide funds concept.
03:24:30.43	Council Member Cox	You know, we used to have a committee, speaking of boards and commissions, that really tracked how we spent certain monies that we had promised we would spend in a certain way. That had to do with our COPs having to do with the parking.
03:24:44.49	Walford	Is it our finance committee?
03:24:45.89	Council Member Cox	No, it was a citizen committee.
03:24:48.17	Council Member Cox	Sit.
03:24:49.18	Council Member Cox	citizens advisory committee to track
03:24:52.03	Council Member Cox	the expenditure of the COP funds.
03:24:55.48	Council Member Cox	When we make promises to voters, I think it's really important that we track
03:25:01.10	Council Member Cox	our compliance with those promises to voters.
03:25:05.28	Council Member Cox	our word is useless and the next time we go and ask the voters for something
03:25:10.43	Council Member Cox	we won't necessarily get what we ask for. And so I'm not necessarily comfortable with just lumping all of this together. Is it possible for you to somehow...
03:25:25.87	Council Member Cox	You can certainly have a summary sheet that shows all of our revenues, but is it possible for you to somehow track the revenue?
03:25:37.06	Unknown	Thank you.
03:25:37.11	Unknown	Thank you.
03:25:39.01	Unknown	The sources and uses of measure L.
03:25:39.89	Council Member Cox	Sources and uses of Measure L. Of Measure L, absolutely.
03:25:43.84	Unknown	Yes. So that, I mean, that goes back to our gap reporting. So under, under gap reporting, there's individual funds. So, so the, the underlying data is there. It's tracked.
03:25:53.78	Unknown	It's it's audited against the accounting framework, but I think what what vice mayor sobieski is asking for on On our informal reporting that comes to council on the dashboard view is is is simply show Measure L is its own line item and then you could just see is that is that comparable to what the capital outlay is?
03:26:14.47	Council Member Cox	That's all well and good for this council sitting here for so long as we remember that that's what we're planning to do the intent. Yeah, but For future councils measure L is a 10-year tax. I really think If it's is I would really like to ask is it possible to ensure that we have a system in place That clearly tracks those expanded those sources and uses for the 10-year life of that tax is
03:26:20.80	Unknown	Yes.
03:26:40.42	Unknown	The short answer is yes. That's the true purpose of fund accounting is to show that ins and outs for that special revenue source.
03:26:50.82	Unknown	Yes, I could even take it a step farther. Right now, those Measure L dollars are receded in the general fund. We could create a new special revenue fund for Measure L and show every dollar that comes in and then...
03:27:04.47	Unknown	create more accounting to transfer it out, but we could create,
03:27:09.41	Unknown	lots of lots of
03:27:11.78	Unknown	checks and balances.
03:27:12.86	Council Member Cox	I'm not looking to create extra work for you.
03:27:14.65	Unknown	No, no, no, it's not. And I didn't mean it to come across that way.
03:27:18.58	Council Member Cox	To the extent that you're charging,
03:27:20.74	Council Member Cox	staff.
03:27:22.32	Council Member Cox	Time towards
03:27:24.26	Council Member Cox	that
03:27:25.55	Council Member Cox	Is it possible to ensure that those
03:27:30.20	Council Member Cox	that those expenses were truly spent towards the capital improvement program for which Measure L was intended through timesheets or some other...
03:27:39.60	Unknown	Time tracking. Time tracking's the method, yes.
03:27:42.98	Unknown	Thank you.
03:27:43.03	Council Member Cox	Thank you.
03:27:44.97	Councilmember Hoffman	Thank you.
03:27:45.04	Walford	Thank you.
03:27:45.07	Councilmember Hoffman	Thank you.
03:27:45.12	Walford	probably
03:27:45.39	Councilmember Hoffman	Yeah, just to follow up on that conversation, I'm wondering if even in our dashboard, if you can just insert a footnote or something that says, you know, the accounting for Measure L under, you know, under our gap reporting, this is the page of how it's accounted for, but then this is the explanation for why it looks like it's just a smooth accounting on the dashboard, right? So that, because most people just look at our city council meetings, our city council packets, they're not gonna go back and dig through whatever.
03:28:14.85	Unknown	our audit report.
03:28:15.93	Councilmember Hoffman	Yeah, so that these like super helpful on the page on it is the counter form on it is blah.
03:28:19.34	Unknown	this is
03:28:20.76	Unknown	Thank you.
03:28:21.49	Unknown	draw their attention to that audit report. If somebody's curious, they can
03:28:22.77	Councilmember Hoffman	Yeah.
03:28:25.77	Councilmember Hoffman	Yeah, yeah, just a quick footnote, right? Yeah, yeah. I think, right?
03:28:26.25	Unknown	Yeah.
03:28:28.88	Unknown	Yeah.
03:28:29.23	Unknown	I think.
03:28:31.09	Councilmember Hoffman	We can if we have to.
03:28:33.05	Walford	Let's just get through this and then we'll see.
03:28:36.07	Unknown	Next slide, we kind of get to next steps.
03:28:40.79	Unknown	You know, labor negotiations, determining that level of service, identify CIP priorities that have available funding or meet the priorities of the community, and then continue to refine our revenue projections as new information's available before the end of June. And then one additional bullet point that's kind of come up is,
03:28:59.98	Unknown	kind of our community partners. So CARS is one community partner that we've funded in the past for rides for seniors.
03:29:09.78	Unknown	Um,
03:29:10.90	Unknown	You know, that was something that we did prior years that's not included in this budget because we didn't fund it last year either. But that that request is still out there. You know, Destination Saw Solito is a is a I believe a website that we we contribute to.
03:29:27.92	Unknown	Um,
03:29:28.77	Unknown	those type of things, how do we want to approach those?
03:29:33.53	Unknown	I think, do we do them all at once? Does everybody come in and say, this is my ask. This is why it's important.
03:29:40.60	Unknown	And then it's determined during the budget cycle or do we do one off discussions? How do we approach that?
03:29:48.78	Unknown	I think that's some further direction that that city manager and I need on What what's council's preference for managing?
03:29:56.42	Unknown	If I may mayor and council a little clarification on cars, um, they were not in the budget, but we are funding them It falls within city manager authority to provide that I believe it's 21 22,000 dollar match to the partnership so the question is next year going forward when some of these groups that are Partners in the city Request funding what's your approach to it? And that's one thing. We want some clarity on
03:30:22.40	Council Member Cox	Is it possible for us to adopt standard, like a standard procedure that,
03:30:27.66	Council Member Cox	When an organization like Sister Cities, which is amazing, and the
03:30:33.25	Council Member Cox	Ice House, which is amazing. And, you know, so many organizations are amazing and do so much for the city. Sausalito beautiful. Is it possible to just have a standard procedure by which we assemble, compile all of those requests and decide and review and decide on them?
03:30:55.59	Council Member Cox	at one time so that we treat every organization with parity.
03:31:00.03	Unknown	you
03:31:00.64	Unknown	Yes. I mean, at the end of the day, yes. We could develop a framework that collects them, that
03:31:07.15	Unknown	prioritizes them based on a rubric of requirements.
03:31:11.25	Unknown	Um,
03:31:12.33	Unknown	And then I think they're brought forward as part of the budget process. I mean, to me, that makes the most sense is where that would take place.
03:31:22.27	Unknown	Yes, I think we could work towards that with input on what does that measurement criteria look like and have meaningful discussions around that.
03:31:31.43	Unknown	So yes, it's possible.
03:31:36.82	Unknown	All right.
03:31:38.77	Unknown	The next slide is the budget calendar, just bringing forward kind of where we're at. So next step, we're gonna refine kind of the budget based on your feedback.
03:31:48.56	Unknown	bringing it forward to council again a couple weeks from now on the 23rd
03:31:54.04	Unknown	Um,
03:31:54.87	Unknown	for kind of a second go at this based on your feedback. And then there's two budget hearings
03:32:01.00	Unknown	in June.
03:32:02.89	Unknown	ultimate adoption would be on June 27th.
03:32:05.50	Council Member Cox	Are we planning to have a special workshop?
03:32:07.56	Unknown	I probably should have just changed the wording on that. I don't think we're planning on having a workshop.
03:32:12.35	Walford	We were calling for a special discussion about levels of service and infrastructure in particular.
03:32:17.91	Walford	but not all of our council members responded to the doodle and I would really like for all of us to be able to be present. So I think we need to discuss what dates work when we get to future agenda items.
03:32:31.12	Unknown	It could be a workshop or it could be a standard meeting.
03:32:33.77	Unknown	Okay.
03:32:34.49	Unknown	We're both.
03:32:34.59	Walford	Or both.
03:32:36.01	Unknown	Yeah, we'll take your direction.
03:32:37.70	Unknown	Great.
03:32:38.58	Unknown	All right, so with that, what direction do we go? Where do we, what are our priorities?
03:32:46.78	Walford	So I think we should open it up to public comment at this point and from there we will give direction
03:32:52.75	Matt Zook	The break.
03:32:53.97	Walford	Okay, actually some council members have requested a quick bio break. So we will be back in five minutes for public comment.
03:33:00.67	Matt Zook	Thank you.
03:33:00.72	Unknown	Thank you.
03:33:32.14	Walford	Peter.
03:33:34.77	Peter Rundlewain	Thank you.
03:33:35.12	Peter Rundlewain	Right.
03:33:46.21	Walford	you
03:33:46.30	Walford	Okay, Billy, do you want to go potty?
03:34:11.64	Walford	Did you mom and mom?
03:34:14.92	Walford	Thank you.
03:34:31.03	Unknown	Thank you.
03:34:33.97	Council Member Cox	.
03:34:35.03	Council Member Cox	Now I'll look for it.
03:34:38.84	Stacy Gregory	Thank you.
03:34:39.08	Stacy Gregory	Yeah.
03:34:40.09	Stacy Gregory	Yeah, I'd like to add that question.
03:34:43.08	Stacy Gregory	Thank you.
03:35:05.17	Unknown	is like,
03:35:09.22	Walford	That's okay.
03:35:11.11	Walford	All right. So now that we have everyone back.
03:35:13.94	Walford	Thank you.
03:35:14.47	Walford	Let's go ahead and open up this budget item for public comment at this time.
03:35:20.36	Peter Van Meter	We have Peter Van Meter.
03:35:22.21	Walford	Great.
03:35:26.35	Walford	1035.
03:35:27.58	Peter van Meter	Okay, thank you. This has been very interesting. I like Chad's presentation and your discussion.
03:35:32.78	Peter van Meter	I particularly like the fact that you're
03:35:35.04	Peter van Meter	Sample.
03:35:36.27	Peter van Meter	discussion started at a maximum
03:35:38.51	Peter van Meter	payroll.
03:35:39.73	Peter van Meter	that maximum column of the police departments being filled, etc.
03:35:44.18	Peter van Meter	In fact, this morning I was out walking
03:35:46.99	Peter van Meter	And I arrived at the chamber offices just as I was winding up my walk and there was
03:35:51.90	Peter van Meter	Acting Chief Gregory.
03:35:53.35	Peter van Meter	getting ready to make a presentation, so I
03:35:56.72	Peter van Meter	dipped in and sat down and listened.
03:35:58.97	Peter van Meter	heard the story, but we all know and that is the devastated situation of our police department and the necessary
03:36:09.08	Peter van Meter	application of filling the two vacant positions
03:36:11.91	Peter van Meter	and looking at long-range compensation is extremely critical.
03:36:15.84	Peter van Meter	You know, you've got operating budgets, you've got a capital budget. I understand the emphasis on infrastructure and all of that, but let's look at the operating budget. Your police department is really the most important, in my opinion, among those operating departments.
03:36:29.75	Peter van Meter	And there's a concept that, again, I heard this morning that I think we all know, and that is, and in fact, that Chad mentioned in his talk,
03:36:36.16	Peter van Meter	and that is,
03:36:37.38	Peter van Meter	Compensation to retain
03:36:39.72	Peter van Meter	versus the expenses of new personnel and turnover.
03:36:43.94	Peter van Meter	And the
03:36:45.88	Peter van Meter	Offset is going to be
03:36:47.36	Peter van Meter	much more in favor of higher
03:36:49.36	Peter van Meter	total compensation
03:36:51.20	Peter van Meter	to existing employees.
03:36:52.99	Peter van Meter	and retention.
03:36:54.20	Peter van Meter	as opposed to spending that $100,000 or whatever to introduce a new rookie officer into the force and turning that over.
03:37:01.86	Peter van Meter	So you need to have a longterm strategy
03:37:04.17	Peter van Meter	in terms of total
03:37:05.47	Peter van Meter	compensation in the department that in my view is skewed
03:37:08.85	Peter van Meter	toward
03:37:09.73	Peter van Meter	maximizing our competitive advantage
03:37:12.51	Peter van Meter	in the employment market.
03:37:14.09	Peter van Meter	for police officers.
03:37:15.53	Peter van Meter	through retention.
03:37:17.00	Peter van Meter	I mean, I heard this morning about other agencies offering
03:37:19.95	Peter van Meter	What did you say Alameda $75,000 signing bonus?
03:37:25.54	Peter van Meter	You know, and then people earning, you know, $50,000 more in starting positions on top of these kind of bonuses. The competition is intense. So in your budget, please look at full funding of please. Thank you.
03:37:33.96	Council Member Cox	Thank you very much.
03:37:37.43	Council Member Cox	Mr. Peter, I have a follow up question for you.
03:37:41.77	Council Member Cox	um,
03:37:45.38	Council Member Cox	Wouldn't you agree that it's important, too, though, that we maintain our ability to maintain a standalone role?
03:37:52.20	Council Member Cox	police force as opposed to being forced to consolidate with a police force elsewhere because we have committed to spend more than we're able to generate in revenue each year.
03:38:08.77	Peter van Meter	Well,
03:38:10.76	Peter van Meter	I happen to have a personal opinion, which really comes from, I had a police and fire, a lot of different things, but when I sat on the fire board,
03:38:18.46	Peter van Meter	was in favor of consolidation.
03:38:21.58	Peter van Meter	And I'm very pleased to see that department moving, you know, to working with Mill Valley. So I don't know if I want to wade into the argument about, you know, joining with Mill Valley and this kind of thing. I understand we have an MOU of some sort in process already.
03:38:35.65	Peter van Meter	But
03:38:38.01	Peter van Meter	philosophically as a person,
03:38:39.77	Peter van Meter	I tend to like the concept of consolidation.
03:38:44.33	Peter van Meter	I can't really answer your question, though.
03:38:46.94	Council Member Cox	Thank you for that feedback. These are all things we have to consider as we're weighing our ability to pay our people what they're worth.
03:38:54.82	Peter van Meter	I understand.
03:38:58.30	Council Member Cox	Next speaker.
03:38:58.33	Peter Van Meter	Thank you.
03:38:58.35	Walford	next week.
03:38:58.97	Peter Van Meter	Oh, sorry.
03:38:59.85	Walford	Oh, go ahead. I was gonna say do we have public comment on zoom.
03:39:01.89	Peter Van Meter	So Senator Bushmaker
03:39:03.67	Walford	Hi, Sandra.
03:39:05.03	Sandra Bushmaker	Bye.
03:39:09.33	Sandra Bushmaker	Yes, I'm back. Good to see you all again. I'm really happy to hear this conversation tonight.
03:39:14.28	Sandra Bushmaker	I'll be brief.
03:39:17.22	Sandra Bushmaker	I really
03:39:18.48	Sandra Bushmaker	want to emphasize that I think we need to continue to build and retain City Hall. And that includes the police department. We need to make sure we've got a stable functioning government.
03:39:29.69	Sandra Bushmaker	and within the city hall, and I'm talking about the staff size,
03:39:34.16	Sandra Bushmaker	I mean, staff side.
03:39:36.44	Sandra Bushmaker	So,
03:39:37.25	Sandra Bushmaker	That is a very important
03:39:39.42	Sandra Bushmaker	because we have seen the devastation of what happens to our city when we have
03:39:45.38	Sandra Bushmaker	the as Chris Zapata brought up the staff churn
03:39:49.97	Sandra Bushmaker	At the same time,
03:39:51.77	Sandra Bushmaker	Chris Zapata also warned you
03:39:53.97	Sandra Bushmaker	in his presentation and I happen to concur with this, that we really can't take a deep breath and relax.
03:39:59.96	Sandra Bushmaker	on our fiscal
03:40:02.58	Sandra Bushmaker	Yeah.
03:40:03.27	Sandra Bushmaker	surveillance, if you will, until 2030.
03:40:07.22	Sandra Bushmaker	And so we need to be very, very careful in what we're spending our money on.
03:40:13.48	Sandra Bushmaker	And I don't want to see us lose sight of Project Creep that Chris Zapata brought up.
03:40:19.79	Sandra Bushmaker	So those are the three points that I wanted to bring up
03:40:22.89	Sandra Bushmaker	in this discussion. I think we're on the right track.
03:40:25.76	Sandra Bushmaker	I think we've got a ways to go.
03:40:27.95	Sandra Bushmaker	I don't want us to relax and start spending money because we think we've got a pet project that we think needs to happen.
03:40:35.31	Sandra Bushmaker	I think we need to stick to the basics rebuild city hall stabilize our
03:40:41.12	Sandra Bushmaker	city government and
03:40:43.78	Sandra Bushmaker	Watch out for that project creep.
03:40:46.06	Sandra Bushmaker	All right, thank you.
03:40:49.00	Peter Van Meter	And Tricia Smith.
03:40:58.65	Sinan	Or she's gone now. Oh, no, she's at the bottom.
03:41:03.95	Tricia Smith	Hi there.
03:41:07.07	Sinan	Thank you.
03:41:07.10	Tricia Smith	Hi. Can you hear me OK?
03:41:08.35	Sinan	Yes, we can.
03:41:09.08	Tricia Smith	We can't see you though.
03:41:10.85	Tricia Smith	Yeah, I don't know. I've got to start video. I don't know what's happening, but that's okay. It's late anyway.
03:41:16.39	Tricia Smith	I just wanted to
03:41:19.34	Tricia Smith	clarify. So it was 2015 that age friendly Sausalito task force created the CARS program.
03:41:25.36	Tricia Smith	and the City Council unanimously
03:41:27.84	Tricia Smith	agreed to adopt it. It's a city of Sausalito age-friendly program.
03:41:32.69	Tricia Smith	Sausalito Village agreed in a service agreement
03:41:35.98	Tricia Smith	to manage the program for the city.
03:41:38.39	Tricia Smith	And that does run on about $21,000 a year and that
03:41:43.77	Tricia Smith	predominantly goes straight to the one
03:41:47.00	Tricia Smith	employee that we have that manages the program.
03:41:50.68	Tricia Smith	So it's a big bang for the buck when you think of how much
03:41:54.14	Tricia Smith	Uh, it,
03:41:55.18	Tricia Smith	It has been.
03:41:56.53	Tricia Smith	save so many of the people in our town. So just wanted to be clear about it being a
03:42:01.85	Tricia Smith	City of Sausalito Age Friendly Program.
03:42:06.96	Tricia Smith	Thank you.
03:42:07.74	Walford	Thank you, Trisha.
03:42:11.97	Peter Van Meter	No further speakers.
03:42:13.96	Walford	Okay, thank you very much. I'll go ahead and close public comment at this time and bring it back up to the council for
03:42:19.72	Walford	discussion and comment and further direction. And before I ask who wants to weigh in, I just want to make sure we are providing
03:42:27.19	Walford	direction as requested so we were asked in terms of specifics to give general feedback but also To advise this evening on whether or not we're comfortable with the moving of the interfund balance the 600k from mlk fund to the general fund So when you give your comments and remarks, could you please as well weigh in on your perspective with regards to that?
03:42:47.50	Walford	Thank you.
03:42:47.58	Walford	And Councilmember Kelman, you look ready to go. So let's start with you. Yeah.
03:42:49.87	Unknown	Let me start with you. Yes. Let me just start with the comment that Ray withy sent it to us today that I had already had on my mind around measure L. And so I want to take the temperature of my colleagues in terms of directing staff to increase the CIP transfer to an amount closer to $3 million for the measure L funding level.
03:43:12.08	Unknown	how you might feel about handling measure L monies for this budget it's an outstanding question I think that we should stay consistent with what we promised the voters and make sure that's used for infrastructure I will I guess tend to at least say I am comfortable with making the move on the MLK monies but I am concerned about deferred maintenance and not knowing what those costs are so I'm'm not, I'm lukewarm on it. I don't know if we're just trying to balance the budget, but knowing that we do need to, we're not gonna balance it, but just knowing that we need to also have some additional maintenance measures taken. It's a little bit concerning. I feel like I need more information. And I think I've given in the form of questions, my comments already to Chad, so thank you.
03:43:54.83	Unknown	Thank you.
03:43:54.86	Council Member Cox	Thank you.
03:43:54.91	Unknown	Thank you.
03:43:55.43	Walford	Who wants to?
03:43:57.66	Council Member Cox	Council Member Cox. Thank you. I, like Council Member Kelman and the Vice Mayor, have provided many of my comments in the form of questions. Thanks.
03:44:13.12	Council Member Cox	And I endorse everything that Councilmember Kallman just said about
03:44:18.20	Council Member Cox	ensuring that our use of Measure L funds comports with our promises to the voters, including increasing the CIP fund. And I am comfortable with moving the MLK monies to...
03:44:36.22	Council Member Cox	with retiring that debt, that internal debt, with the proviso that as we start to adopt this dashboard slash P&L analysis for each of our funds, we can figure out in the future how to manage that cash need and the accounting and the requisite accounting. Thanks.
03:45:02.90	Council Member Cox	I see.
03:45:03.03	Walford	Samir?
03:45:05.25	Peter Rundlewain	Thanks, Mayor. I'm comfortable with a transfer. I commend Chad and the city manager for moving towards this summary of our finances in a way that's going to be more comprehensible to everyone while preserving the fund accounting and all the gap analysis. And so I think it'll help us make better decisions and be more transparent. I always think of watching those movies where the defense or the prosecution turns over all their evidence to the defense in a huge tractor trailer. And somewhere in there is the exculpatory information and the whole movie, the drama, is to find it. And in looking at our financial reporting, that's what comes to mind. Pages and pages of truth. So much truth, you can't figure out what the truth is.
03:45:57.00	Peter Rundlewain	and the mark twain said i in a letter i i'm writing and i apologize for the length this letter i didn't have time to write a short one
03:46:06.28	Peter Rundlewain	A simple financial statement is a hard thing to put together, especially one that's accurate and comports to the underlying gap accounting. But if we can achieve that, it's going to help tell the truth. It's going to be actually transparent. And I hope we'll stay, I hope it sounds like we have agreement that that's a goal and I hope we'll achieve that goal so that we can have a rational discussion about how to spend our money and not respond to fear, but respond to facts.
03:46:36.50	Council Member Cox	Can I just footnote? That was the movie Class Action with Gene Hackman and Mary Elizabeth Matthews.
03:46:40.52	Walford	And Mary Elizabeth.
03:46:41.85	Walford	Thank you.
03:46:41.89	Council Member Cox	That's right.
03:46:42.02	Walford	Antonio.
03:46:45.13	Walford	Fantastic.
03:46:46.33	Walford	Okay, Councilmember Hoffman, good luck following that.
03:46:49.03	Councilmember Hoffman	Thank you.
03:46:50.88	Walford	Thank you.
03:46:50.92	Councilmember Hoffman	I'm thinking of all the other law movie references. Of course, my cousin Vinny is the seminal in my book. So OK.
03:46:59.61	Councilmember Hoffman	Okay, let's see, feedback. Yeah, I agree that the Measure L fund should be moved over their capital improvement fund and not booked as just a basic revenue to the city. I think that's, you know, we made that representation to the public when we brought both of those measures, Measure O and Measure L. So with regard to the MLK retiring the internal debt, I'm cautious about that.
03:47:26.29	Councilmember Hoffman	And final decision on that because we haven't done an assessment about what capital improvements are needed for this revenue generating asset, right? So in any type of business, you're always looking at, you know, what's my what's a capital improvement needed to maintain this revenue stream, right? So if we don't maintain MLK, then we're going to lose revenue because we're going to be able to rent it. And we're certainly not going to be able to rent it for what we need to and the deferred maintenance on it.
03:47:51.63	Councilmember Hoffman	The deferred maintenance, as we discussed, right, all across town is needed, but especially for something that generates revenue of that level. And the issue also of the debt servicing that we're still doing with that particular asset that we have to be very careful about maintaining that revenue stream.
03:48:10.48	Councilmember Hoffman	I mean, I'm cautious about that, and I'd like to see more about it. I mean, earlier this night we talked about what capital improvements were needed there. So that's my only caution on that. I generally do support the way that we book, you know, especially for the revenue-generating assets, we book those those as funds and that's just a way an accounting way of maintaining that asset, that revenue generating asset which is different I think from streets it's kind of the same thing but it's also especially when we have debt against a certain revenue generating asset we have to be able to maintain it so that's just my feedback on those two things
03:48:58.19	Walford	Great, thank you so much. So just to sum up some of the direction, because I'm in agreement with my colleagues and really appreciate this productive discussion that we've had on the budget, and definitely so thrilled to have Chad here taking a different holistic approach to how we look at our budget to make it more digestible, as Vice Mayor mentioned. So the immediate things that we need prior to our next meeting, and one thing that was really critical, and I'll put this into the dashboard context after vice mayor, but what type of reserves do we need to maintain, to have to maintain infrastructure to a certain level of condition in the context of our CIP and in context of the MLK fund? And with response to, I think we're all essentially in consensus about moving the monies from the MLK funds, but we would like a better understanding of how, what our long-term costs of that, those CIPs might be. So tentative, yes, but we would like to see the numbers. I think three of us said yes, but also in respect for other council members, let's wait and see what it looks like. We also, there also was an immediate request to investigate the gas tax revenues and whether or not all of our gas stations are considered.
03:50:03.95	Walford	an immediate request for a map of the Thailand's funds and where those apply. So we have a clear idea of where those go.
03:50:11.85	Walford	And a consideration of how we look at additional funds or what's a carve out for things like Suslita Beautiful or cars and how do we look at that in the context of the budget? Also, there was a request from myself and Council Member Hoffman to provide the difference in fee between full-time employees and cost of full-time employees at full level of staffing and the spends that we have on professional services. And that was all in. I think we also all agreed to immediately move the $3 million for Measure L
03:50:41.29	Walford	into the CIP to keep that promise that we made to voters. So that's the immediate direction. And then kind of bigger picture on some of that
03:50:49.01	Walford	there was also a request, and I think it's very warranted, and we all are on consensus.
03:50:53.14	Walford	With regards to measure L really doing more to look at how we're spending the measure L dollars and making sure that there's some system, whether it's a citizen oversight or something more clear and checking back on our dashboard on that in particular.
03:51:06.71	Walford	And on that topic, of course, there was a great request for a more simplified dashboard of how we look at our budget condition.
03:51:12.93	Walford	with cash flows, both non-financial and then
03:51:16.43	Walford	financial and accrued deferred maintenance, and then also looking at our three different types of revenue streams, so parking, real estate, and TOT sales tax, and the accrued expense for this. I'm really thinking about it from the standpoint of,
03:51:29.73	Walford	what is the financial forecasting we can do many years out looking at this and how do we make it as simple as possible and there was also a call as well for footnotes on that where people could look back if they wanted more in-depth information with regards to where does that show up in our financial audit report for example and then
03:51:46.97	Walford	Another important consideration that you and Kevin can work on together, because as you mentioned, there's a lot of codifying of our funds that maybe don't make sense. And if we had a better system for how staff puts in their hours, it would be helpful. So really looking at how do we log staff time and where can we apply that staff time to which respective fund to be more thoughtful about our fiscal allocations going forward. So I think that that about wraps up the feedback and direction, and I really appreciate that
03:52:14.21	Walford	this conversation, the attention to detail, and the time that our colleagues put in on this topic.
03:52:19.57	Walford	We're going to with regards to item 5B, I think we want to continue it, but I do want to say
03:52:24.40	Walford	I think with with a lot of the feedback that I've heard and that we've all received in public comment, there was a request for a more robust town hall format conversation about the future of the downtown area in general parking lots one and two and three and four. So I'd like to work with staff to put together more of a collaborative town hall. And then perhaps at the next meeting, we can hear item five B as just the parking cost or as the or as the valet program parking rates. But I do want us to have a comprehensive town hall discussion. It's not a council meeting, but rather an opportunity for folks to come and give feedback as they did. If you remember the discussions we had around the ferry landing in 2017, similar to something like that.
03:53:04.99	Council Member Cox	Mayor, yes, we just closed out the budget item. We gave direction, but I wanted to just ask Chad if he got all the direction he needed or was there anything we didn't answer that he had asked of us?
03:53:09.25	Walford	Yes.
03:53:09.74	Unknown	that you can't.
03:53:17.25	Unknown	I,
03:53:17.56	Unknown	Thank you.
03:53:19.31	Council Member Cox	Is that okay?
03:53:20.36	Council Member Cox	Yeah.
03:53:22.50	Unknown	Yes, I have, I mean, wages and benefits is still open, but that'll take place with new negotiations. Everything else I feel comfortable with, the feedback you've given me. I just wanted to check. Thank you.
03:53:32.46	Walford	I just wanted to.
03:53:33.11	Walford	Thank you. Great.
03:53:33.99	Walford	Okay.
03:53:34.97	Walford	Thanks for that. Okay, so the knowing that we're then continuing business item 5B and we'll have some sort of
03:53:39.90	Walford	robust town hall discussion as well on the downtown
03:53:43.12	Walford	conversation, let's go ahead and move to
03:53:45.33	Walford	Item six, which is the time on the communications. This is the time on the agenda.
03:53:50.09	Unknown	Mayor, I think you still have to take public comment on 5P.
03:53:52.01	Walford	I'm not sure.
03:53:53.15	Walford	Oh, okay, public comment on item 5B.
03:53:56.15	Walford	Thanks, Sergio.
03:53:57.74	Unknown	Thank you.
03:53:58.23	Peter Van Meter	All right, we have Peter Van Meter.
03:54:03.20	Walford	Okay.
03:54:04.30	Peter Van Meter	Oh, yeah.
03:54:04.47	Peter Van Meter	Thank you.
03:54:04.67	Peter Van Meter	We have Senator Bushmaker.
03:54:06.04	Walford	Hi, Sandra.
03:54:10.06	Sandra Bushmaker	Thanks for sticking around.
03:54:11.66	Sandra Bushmaker	Yeah, I'm not in favor of the valet parking project or putting any more effort into the valet parking project.
03:54:18.49	Sandra Bushmaker	with regard to improving the
03:54:22.42	Sandra Bushmaker	The parking rates, I think that's worth discussion.
03:54:28.42	Unknown	All right.
03:54:28.62	Jan Johnson	Thank you.
03:54:29.29	Peter Van Meter	Thanks. Next person, Jan Johnson.
03:54:34.79	Jan Johnson	Hi.
03:54:36.30	Jan Johnson	Sorry, I'm trying to start the video. This won't let me in.
03:54:42.52	Jan Johnson	I'm not for the valet parking.
03:54:45.19	Jan Johnson	It was linked in the staff report to the plaza plan.
03:54:49.96	Jan Johnson	I think we just heard that parking is a major source of income from the city.
03:54:55.94	Jan Johnson	something like
03:54:57.29	Jan Johnson	8 to 9 percent.
03:54:59.36	Jan Johnson	I suspect the vast majority of that are
03:55:02.94	Jan Johnson	at least the majority is from parking lot one.
03:55:07.02	Jan Johnson	And you've just been discussing mission creep.
03:55:12.00	Jan Johnson	If we're in a financial crisis through 2031.
03:55:16.10	Jan Johnson	I think all planning discussion of
03:55:19.46	Jan Johnson	plazas out of parking lot one should be put off until we are out of the financial crisis so hold tight and wait for eight years before you spend money we don't have thank you.
03:55:35.07	Peter Van Meter	No further speakers.
03:55:36.59	Walford	Thank you very much. Okay, I will now close public comment on item 5B and go ahead and move it on to item six, which is communications. This is the time on the agenda for members of the public
03:55:46.78	Walford	provide any comment for items that are not on the agenda.
03:55:50.11	Walford	If you would like to provide a public comment, fill out a speaker slip, or raise your hand in the Zoom application.
03:55:55.34	Walford	The city clerk will call on individuals who have raised their hand in the order they were raised. After you are called on, you will be unmuted to allow you to share your comments. Public comments are a total of two minutes.
03:56:05.78	Walford	I will now open up for public comment items not on the agenda.
03:56:10.61	Sinan	Sinan.
03:56:11.59	Walford	Okay, I'll close public comment and move to item seven, council member committee reports.
03:56:20.43	Walford	Okay, the hour is late seeing none. All right, we'll move on to item eight, which is city manager reports, city council appointments and other council business. So I will now open it up for public comment on items 8B through 8E.
03:56:39.04	Sinan	See you then.
03:56:40.11	Walford	I'll go ahead and close public comment. Okay. City Manager turning it over to you for information for the council.
03:56:45.29	Unknown	No report this evening, Mayor and Councilor.
03:56:46.62	Walford	You don't want to share about the grant that we got?
03:56:48.85	Unknown	Not yet. Okay.
03:56:49.41	Walford	Okay.
03:56:52.06	Walford	Item 8C, appointments to boards, commissions, and committees. We have none this evening.
03:56:57.77	Walford	Item 8D, future agenda items. So here we wanted to discuss...
03:57:02.85	Walford	because we need to have a conversation, a more robust conversation about labor negotiations and also infrastructure in our budget.
03:57:09.07	Walford	I think the labor negotiations would be closed session, but infrastructure would be an open session discussion.
03:57:14.13	Walford	Um,
03:57:14.74	Walford	and it would be in a workshop format. I know most of the council members
03:57:17.87	Walford	are able to attend on the 20th, but I just found out that Councilmember Hoffman is unavailable to attend at that time.
03:57:25.03	Councilmember Hoffman	Thank you.
03:57:25.13	Walford	Thank you.
03:57:25.77	Councilmember Hoffman	Thank you.
03:57:25.81	Walford	So,
03:57:25.97	Councilmember Hoffman	Sorry, yeah, sorry, apologies for that. I was on the go last week, so I'm sorry.
03:57:30.73	Walford	Well, because your son graduated from college. It's kind of a big deal.
03:57:34.38	Councilmember Hoffman	It was, but I did try to respond after talking to the city manager yesterday to the doodle poll, but it had been deactivated. So it's in an email though. Okay. So apologies for that. But I am, do we want to talk about dates now?
03:57:41.78	Unknown	Thank you.
03:57:41.80	Walford	Okay.
03:57:42.33	Unknown	Thank you.
03:57:42.85	Walford	Okay.
03:57:47.64	Walford	If we can, it might be the most efficient way forward.
03:57:51.20	Councilmember Hoffman	I'm available this Saturday, sorry.
03:57:54.71	Councilmember Hoffman	Thank you.
03:57:56.47	Councilmember Hoffman	one of the
03:57:58.04	Walford	THE OTHER DAY, THE OTHER DAY,
03:57:58.29	Councilmember Hoffman	Thank you.
03:58:00.28	Walford	Anyway, is there... What about the 27th that Saturday? Or that Friday? I mean, it doesn't have to be on a Saturday. It just would need to be when we...
03:58:00.72	Councilmember Hoffman	Is there a thing?
03:58:07.39	Unknown	I'm on a plane. Is there a time or a push for this?
03:58:14.03	Walford	Yes.
03:58:15.40	Unknown	Thank you.
03:58:15.42	Walford	Ideally yes because it's in line with our labor negotiations and our approval of the final budget. So I think If we're planning to hear revised budget on the 23rd and then have the official meetings the week of June and
03:58:29.96	Walford	I think the 13th, because we're still doing second and fourth until July. So that means we have a meeting on the 13th and the 27th to approve. So at some point before then.
03:58:40.65	Unknown	I'm gonna be, I'll have to be remote, which is fine. So my request then given the time difference might be,
03:58:40.78	Walford	Thank you.
03:58:40.86	Councilmember Hoffman	I'm sorry.
03:58:41.25	Walford	Thank you.
03:58:51.88	Councilmember Hoffman	Hold on, are we talking 27th?
03:58:53.76	Unknown	No, I'm on a plane. I can't know. Okay, that's fine.
03:58:55.53	Councilmember Hoffman	No, no, okay, that's fine. I'm just trying to figure out the day.
03:58:58.84	Councilmember Hoffman	Next Saturday.
03:58:59.46	Unknown	Next Saturday. Oh, next Saturday.
03:59:01.74	Councilmember Hoffman	No, no, no.
03:59:02.75	Unknown	I was going to say I could do the second or the third of June.
03:59:07.39	Walford	Thank you.
03:59:07.51	Walford	I can't do those dates.
03:59:11.09	Walford	But I could, we could do it on a, could do it on a Tuesday and you could join, we could do it as at a time when we were gonna, would have had a council meeting in the evening and you could join remote.
03:59:20.15	Unknown	I...
03:59:20.79	Walford	Okay.
03:59:22.82	Unknown	Yeah, it's going to be a hard one.
03:59:27.25	Unknown	Sorry, I tried to schedule this when we didn't have anything.
03:59:31.67	Unknown	So, I mean, you're going to miss one of us. So if I guess feel the schedule something and if I can,
03:59:39.08	Walford	Thank you.
03:59:39.62	Walford	So are you available on the 20th?
03:59:42.69	Walford	Yes. Okay. So everyone is available on the 20th except Councilmember Hoffman.
03:59:46.64	Councilmember Hoffman	Thank you.
03:59:46.76	Unknown	Thank you.
03:59:47.03	Councilmember Hoffman	Yeah, I can.
03:59:47.94	Unknown	Thank you.
03:59:48.13	Unknown	more about the
03:59:48.48	Walford	19th.
03:59:52.94	Unknown	Okay, what about the 18th?
03:59:54.62	Walford	Thank you.
03:59:58.30	Unknown	7 a.m. I'm ready.
03:59:59.47	Walford	Thank you.
03:59:59.50	Council Member Cox	I'm ready on the 18th too.
04:00:00.60	Walford	Thank you.
04:00:00.63	Council Member Cox	Thank you.
04:00:00.65	Walford	like,
04:00:00.80	Unknown	I have a client board meeting starting at 7 p.m. on the 18th.
04:00:00.80	Council Member Cox	I have a client board meeting starting at 7 p.m. on the 18th.
04:00:04.55	Unknown	Okay.
04:00:06.98	Walford	but we could do it in the late afternoon or in the morning.
04:00:13.68	Councilmember Hoffman	Have a...
04:00:15.48	Councilmember Hoffman	I heard the depositions go.
04:00:16.60	Council Member Cox	Thank you.
04:00:17.34	Councilmember Hoffman	I have a deposition scheduled right now for that day, but it may come off calendar.
04:00:21.15	Council Member Cox	for the calendar. I don't know. I don't know. I can make that work.
04:00:25.67	Councilmember Hoffman	I have a deposition scheduled, but it may come up, but I can try to find out tomorrow.
04:00:28.38	Council Member Cox	but, yeah.
04:00:31.48	Walford	Okay, so we'll tentatively, I have meetings then, but I will move them to accommodate the group if that works for folks. If you can move your deposition on the 18th, that would be great. Otherwise we'll plan on the 20th because we have to schedule it, but I'm hoping you can move the deposition because we'd obviously prefer for you to be there.
04:00:48.00	Councilmember Hoffman	Yeah, you know, 20 people involved. So I probably can't move it, but I can find out if it's going.
04:00:48.07	Walford	Thank you.
04:00:48.08	Unknown	Yeah.
04:00:54.77	Unknown	if it's going
04:00:55.33	Councilmember Hoffman	Yeah, if it's going, but if we have, if we want to do another
04:01:00.12	Councilmember Hoffman	I don't know if you want to try another doodle poll. So 19th and 20th, not available. And then 22nd is Monday prior to city council meetings. So that's what we're doing.
04:01:09.60	Walford	So I could do the 21st also or the 22nd.
04:01:13.13	Councilmember Hoffman	I can do the 21st or the 22nd.
04:01:14.29	Walford	So let's do the 21st or 22nd. 21st is a Sunday.
04:01:17.72	Council Member Cox	So I will be remote, but I can do it.
04:01:19.32	Walford	That's okay.
04:01:21.68	Councilmember Hoffman	I can do it. I'll be in transit, so it depends on what time. We can adjust to your...
04:01:25.67	Walford	We can adjust to your schedule so that if the 21st works, why don't we find out what time of day works for everyone? We're gonna have a staff available to work on a Sunday.
04:01:27.74	Councilmember Hoffman	Okay.
04:01:33.36	Council Member Cox	Thank you.
04:01:33.40	Unknown	It was a Saturday, so. It's a Sunday, 21st. But I mean, we were scheduling for a Sunday.
04:01:33.97	Council Member Cox	that.
04:01:34.04	Walford	on Saturday.
04:01:36.04	Walford	But I mean, we were
04:01:36.97	Council Member Cox	Thank you.
04:01:37.02	Walford	Scheduling for a Saturday.
04:01:37.97	Council Member Cox	Anyway, so. Just asking.
04:01:38.96	Walford	Thank you.
04:01:39.03	Council Member Cox	to be
04:01:39.60	Walford	Thank you.
04:01:39.62	Council Member Cox	Thank you.
04:01:39.64	Walford	Thank you.
04:01:39.89	Councilmember Hoffman	What about the 20 seconds?
04:01:40.68	Unknown	What about the 22nd? 11 to one.
04:01:44.50	Councilmember Hoffman	The 22nd? Yep.
04:01:46.03	Walford	That works for me when it's fine for me to I can do is I'm
04:01:46.22	Councilmember Hoffman	That works for me.
04:01:48.28	Unknown	Thank you.
04:01:48.30	Council Member Cox	into the
04:01:48.95	Council Member Cox	work for you?
04:01:50.56	Peter Rundlewain	Nice of you to ask. What day are we talking about?
04:01:52.80	Council Member Cox	22nd Monday, the 22nd 11 to one.
04:01:52.97	Walford	20?
04:01:57.83	Council Member Cox	Bye, Chief.
04:01:58.25	Peter Rundlewain	Yes.
04:01:58.32	Walford	Yes.
04:01:58.57	Council Member Cox	you
04:01:58.62	Walford	you
04:01:58.64	Council Member Cox	Thank you.
04:01:58.69	Council Member Cox	you
04:01:58.76	Unknown	Thank you.
04:01:58.77	Peter Rundlewain	Thank you.
04:01:58.81	Council Member Cox	So
04:01:59.18	Council Member Cox	Bye.
04:01:59.28	Council Member Cox	Get out.
04:01:59.57	Walford	out of here.
04:02:00.09	Council Member Cox	done.
04:02:00.38	Walford	Okay, Monday the 22nd, 11 to 1, potentially 11 to 2, because there's a chance that this will take longer than two hours. And I will be...
04:02:08.29	Walford	appearing remotely.
04:02:09.64	Walford	That's okay. Just make sure you work with staff to post your location and you know, follow the rules.
04:02:15.16	Council Member Cox	This will be subject to that emergency. Right. I know. Yeah.
04:02:18.94	Walford	I know. Yep, that's fine. I think we all agree that that's okay.
04:02:23.48	Unknown	Okay.
04:02:24.02	Walford	Okay, we did it guys, we planned a time that works for all five of us. I'm so thrilled. Thank you very much for bearing with us members of the public that are still online, if any of you at all. Very impressed. Okay, and that do we have other future agenda items at this point? Or can we maybe
04:02:40.14	Councilmember Hoffman	yeah I had well one is the boards and commissions sure since we haven't taken actually action on that and then
04:02:44.66	Walford	Sure.
04:02:50.48	Councilmember Hoffman	And then I assume that because you were talking about the town hall, Florida Ferry.
04:02:54.85	Councilmember Hoffman	But that's not an agenda item, that's not a city council agenda item, that's just a town hall.
04:02:59.71	Councilmember Hoffman	I think we need, I think we need to
04:02:59.88	Walford	I think we need additional public feedback on that and a conversation around it.
04:03:04.98	Councilmember Hoffman	Yeah, that's I agree. I've got some comments about that too. So just a follow up. Yep.
04:03:08.89	Walford	Great.
04:03:10.80	Councilmember Hoffman	Okay.
04:03:11.69	Councilmember Hoffman	Thank you.
04:03:11.74	Walford	Thank you.
04:03:11.86	Councilmember Hoffman	Thanks.
04:03:11.91	Walford	.
04:03:12.62	Walford	Anybody have anything else?
04:03:14.98	Walford	Okay, other reports of significance.
04:03:19.47	Walford	Okay, well, with that, it is 11.04 PM, and I will officially adjourn this meeting. Thank you.
04:03:28.62	Unknown	WHOO!

City Council May 9, 2023

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