City Council Oct 29, 2024

City Council Meeting Summary

Time	Item	Item Summary	Motion Summary	Comment Summary
00:00:00	None: None	The meeting is called to order. The City Clerk announces the location of the meeting, indicates that staff and public are participating via Zoom, that the meeting is broadcast on the city website and Cable TV Channel 27, and that they are on location at the Fairfield Inn Suites in San Bernardino. The City Clerk then calls the roll, with Councilmembers Blossett, Hoffman, Kalman, Vice Mayor Cox, and Mayor Sobieski all present.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
00:00:54	I: CALL TO ORDER, APPROVAL OF REMOTE PARTICIPATION BY COUNCIL, ROLL CALL & ADJOURN TO CLOSED SESSION	Mayor Sobieski called the meeting to order and announced the items to be discussed in closed session: legal conference regarding existing litigation (00:01:03), anticipated litigation (00:01:07), and real property negotiation for the property at 558 Bridgeway (00:01:17). After public comment, the council adjourned to closed session and returned at 7 p.m. (00:02:24). Upon returning, the Mayor announced there were no announcements from closed session (00:02:31), and the meeting resumed with the Pledge of Allegiance (00:02:45).	No Motion	1 Total: 0 In Favor 0 Against 1 Neutral
00:01:31 Stephen Woodside was Neutral: Stephen Woodside urged the council to balance housing element requirements with environmental work (00:01:38). He requested that the next environmental review be broad enough to include potential sites and modifications to existing sites to facilitate affordable housing development (00:01:59).
00:02:56	II: RECONVENE TO OPEN SESSION - 7:00 PM	The City Manager requested that item 5A, a resolution authorizing the city manager to execute a professional services agreement with Kimber Companies for property management services not exceeding $102,000, be pulled from the agenda for further work and to address questions received (00:03:03). The Mayor noted that public comment would still be taken on the item (00:03:23). The Mayor disclosed receiving and returning campaign contributions from Kimber Management LLC and Kimberly Huff to comply with the Levine Act, ensuring he can hear the item if it returns to the council (00:03:23).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
00:04:14	1: SPECIAL PRESENTATIONS/MAYOR'S ANNOUNCEMENTS	Mayor Sobieski introduced Larisha Huffman, Superintendent of Sausalito Marin City School District, to provide updates on the school district. Ms. Huffman presented information about the district's mission, vision, core values, demographics, and programs, highlighting the ongoing construction of the new school campus funded by Measure P, expected to be ready in the fall of 2025 (00:10:20). She addressed the topic of workforce housing, acknowledging the need but citing current limitations in resources and personnel (00:10:36). She also discussed the Willow Creek Project, for which the district secured a $3 million grant, but noted that additional funding is needed (00:11:44). Ms. Huffman shared overall test scores and data on TK and K students, as well as Smarter Balance assessment results for ELA and mathematics (00:13:39). She concluded by mentioning Measure G, a parcel tax on the ballot to support arts, music, and teacher/staff salary increases (00:15:51). Council Member Coleman inquired about the district's budget, staffing, and potential partnerships for daylighting Willow Creek and workforce housing (00:16:58). Ms. Huffman confirmed the district is currently solvent but is working towards a 17% reserve (00:17:16). She offered that the city could attend facilities meetings where the Friends of Willow Creek attend and even offered to form a working group to address these topics (00:19:28). Vice Mayor Cox followed up on the statistics that Ms. Huffman provided, emphasizing the importance of school quality for prospective residents and asked about plans to improve test scores (00:23:23). Ms. Huffman outlined several initiatives, including a new three-year LCAP, full staffing, professional development, coaching, tutoring, and increased parent engagement (00:23:54). She noted that attendance remains a challenge, but the district has a full-service community school manager focused on increasing attendance (00:26:36). Council Member Gloucester inquired about the decision to close the Marin City campus and the plans for the students and the building (00:28:19). Ms. Huffman clarified that the middle school students have moved to the MLK campus, and there are no plans to move them back and the Board is not ready to make a decision about the Phillips campus (00:29:05).	No Motion	2 Total: 2 In Favor 0 Against 0 Neutral
00:31:51 Sunshine was In Favor: Expressed gratitude for the school's garden teacher who helped her move her plants when she was being displaced from her low-income housing, preventing them from being thrown away. 00:32:48 Kieran Culligan was In Favor: Thanked Superintendent Huffman and City Council for the presentation. As board president of Rise Up 94965 Foundation, he urged the community to support Measure G, emphasizing the challenges faced by small school districts in high-cost areas and the importance of community support for improving educational outcomes.
00:34:25	1.A: Presentation from Jonathan Parfrey, Climate Resolve, How California Communities Can Keep Their Cool	Jonathan Parfrey from Climate Resolve presented strategies for California communities to stay cool during extreme heat events, emphasizing that extreme heat is the leading cause of weather-related mortality in the U.S. He discussed cool roof technologies and their impact on reducing electric use and highlighted a cool pavement project in Pacoima, CA, which demonstrated a reduction in air temperature during heat waves. Parfrey also touched on new pavement technologies that can eliminate CO2 and NOx. Bill Hines from SWA added to the presentation by focusing on the applicability of these strategies to Sausalito, emphasizing the importance of right-sizing pavement, selecting appropriate materials, and designing with landscape and living infrastructure. Hines suggested analyzing the next roads slated for repaving, like Locust Street, to assess potential gains from reducing pavement and incorporating green features. Councilmembers expressed excitement about the potential for these strategies to benefit the city's climate goals, infrastructure, and budget. They requested copies of the presentations and inquired about grant funding for feasibility assessments. (00:37:21) Sausalito is already a cool place and this is a sign of a progressive city council that you want to learn more about this. (00:55:18) Cooling centers don't work because people don't want to be alone in a room with metal chairs. (01:01:04) The work currently done in 40 feet of street could be done in 32 feet.	No Motion	2 Total: 1 In Favor 0 Against 1 Neutral
01:14:01 Jody Timms was In Favor: Jody Timms, chair of the Fairfax Climate Action Committee, thanked the council for the presentation, highlighting its relevance to municipal climate action plans. Timms expressed excitement about the creative and reasonable solutions presented and plans to share the information with other cities in Marin County to promote cross-pollination of ideas and action on climate change. 01:15:58 Ms. McDaniel was Neutral: Ms. McDaniel thanked the presenters and emphasized the importance of ensuring first responder access in Sausalito's narrow streets. She acknowledged the efforts of Sausalito Beautiful but noted that more could be done to improve green spaces, particularly along Bridgeway. She expressed appreciation for SWA's valuable contributions to the town.
01:17:18	2: ACTION MINUTES OF PREVIOUS MEETING	Mayor Sobieski opened the floor for public comment on the action minutes of the previous meeting, but there were no comments. (01:17:20) The council then moved to the consent calendar agenda, where items are considered non-controversial and can be passed with one vote, unless a council member requests removal. (01:17:21) The consent calendar included items 3a through 3j, covering resolutions acknowledging loneliness in older adults, police and shoreline reports, street repair projects, sewer main replacement, transportation funding, maintenance agreements, police department funding, and the September 2023 cars report. (01:17:34)	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
01:19:34	3: CONSENT CALENDAR	Mayor Sobieski opens the discussion on the Consent Calendar, noting that item 3D has been removed and will be discussed later. Public comments are then opened for items 3A through 3I, excluding 3D. Sybil Boutelier comments on item 3A, highlighting concerns about social isolation among older adults in the county, referencing a needs survey by the Commission on Aging. Sunshine speaks about her eviction from senior housing and the neglect she has witnessed, requesting assistance from the city. Lorna Newland raises concerns about item 3F, specifically opposing the installation of flashing beacons at a crosswalk on Coloma due to potential disturbance to nearby homes and questioning the necessity of a new sidewalk given the existing walkway in the park. Vice Mayor Cox identifies discrepancies in the resolutions for the operations and maintenance agreement and item 3H, suggesting revisions to ensure the resolutions align with the staff report and to include a provision specifying that payments to For a Cata do not exceed $76,857. Council Member Coleman acknowledges sunshine's comments and says that the city manager might give a call over at yah who proudly displays B street housing on its website as being a all encompassing senior care.	Motion to approve the consent calendar, with the changes proposed by Vice Mayor Cox regarding the operations and maintenance agreement and item 3H (01:28:51)	3 Total: 0 In Favor 1 Against 2 Neutral
01:20:09 Sybil Boutelier was Neutral: Sybil Boutelier comments on item 3A, the resolution on isolation, citing data from a Commission on Aging survey indicating elevated levels of concern and social isolation among older adults countywide. She emphasizes the importance of community programs and support for improving the quality of life for seniors. 01:22:32 Sunshine was Neutral: Sunshine shares her personal experience of being evicted from her senior housing after living there for 12 years. She describes the neglect at the residence, including recent issues with newly installed appliances. She requests support from the city to address harassment and ensure the well-being of residents in senior residences. 01:24:47 Lorna Newland was Against: Lorna Newland speaks about item 3F, expressing concerns about pedestrian safety at the MLK site and Coloma crossing. She opposes the installation of flashing beacons due to potential disturbance to nearby homes and questions the need for a new sidewalk given the existing walkway in the park.
01:29:38	2: ACTION MINUTES OF PREVIOUS MEETING	Mayor Sobieski opened the floor for the adoption of the action minutes from September 17th and October 15th, 2024. The Mayor first asked for public comment, and after seeing none, closed the public comment period and requested a motion to approve the minutes. The motion was made by Mayor Sobieski and seconded by Council Member Gloucester. The roll was called and the motion passed.	Motion to approve the action minutes of September 17th and October 15th, 2024, made by Mayor Sobieski and seconded by Council Member Gloucester (01:29:59)	0 Total: 0 In Favor 0 Against 0 Neutral
01:30:16	5.A: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimber Companies for Property Management Services for an amount not to exceed $102,000 paid by MLK, Tidelands, Old City Hall, and Bank of America Funds	Mayor Sobieski announced that item 5A has been pulled by city staff and may appear on a future agenda (01:30:19). The council then opened the floor for public comment. Lorna Newland, a tenant at MLK for 19 years, spoke in favor of using Kimber Management, stating that previous property managers were not adequate (01:30:45). Babette McDaniel spoke next and stated that this is a very important project, and that the way the city has put this plan together is "very slapdash" (01:33:37). The City Clerk initially stated that there were no further public comments, but later reported that Peter Van Meter had his hand raised, but upon further review he was not in the meeting (01:35:35). Public comment was then closed.	No Motion	2 Total: 1 In Favor 1 Against 0 Neutral
01:30:45 Lorna Newland was In Favor: A 30-year resident and 19-year tenant at MLK, she supports Kimber Management because previous property managers (often city staff or realtors) were inadequate. She criticizes the cleanliness of the MLK building (bus barn) and believes Kimber's quote is less than the previous manager's. 01:33:37 Ms. McDaniel was Against: She stated that this is a very important project and criticizes the city's handling of the matter as 'cavalier' and 'slapdash'. She is embarrassed by the lack of a clear roadmap for managing the city's portfolio. While not against the candidate, Bruce Hough, she wants the project to be treated with respect and seriousness.
01:36:27	5.B): Presentation and Discussion of Fiscal Year 2023-24 Audit update	Chad Hess, the Finance Director, presented an update on the Fiscal Year 2023-24 Audit. He explained the audit process, the role of the external auditors Badawi & Associates, and the importance of the audit in ensuring financial statement accuracy and compliance with accounting principles. The presentation covered the General Fund, Section 115 Trust, and MLK revenues and parking revenues, detailing revenues, expenses, and fund balances. A surplus of $2.6 million was reported for the General Fund, exceeding the original budget expectations. The Section 115 Trust showed positive cash balances. MLK revenues consistently exceeded expenses, and parking revenues had a very good year, with revenues exceeding expenses by $762,000. Councilmember Hoffman requested a disclaimer be included in future reports with unaudited numbers. A lengthy discussion ensued regarding which funds are restricted and what funds the City can use unallocated funds for. (01:37:51) Chad Hess had computer issues during the presentation.	No Motion	3 Total: 1 In Favor 0 Against 2 Neutral
02:39:13 Ms. McDaniel was Neutral: Expressed confidence in the Finance Director and appreciated the detailed discussion. She noted community interest in the MLK site's finances and the need to revisit the original charter, given potential development plans. She noted confusion around town how to appropriate MLK funds. 02:41:22 Stephen Woodside was Neutral: Affirmed that year-end financials should be promptly reported to avoid surprises. He clarified that while staff prepares financials, they are subject to audits, and any surplus can be appropriated as the council decides. He stated that some funds are restricted, while others are subject to council appropriations. 02:43:04 Kieran Culligan was In Favor: Expressed gratitude for the City staff's financial management and transparency, despite negative commentary. He hoped to focus on a sustainable financial model for the city.
02:44:48	5.C: Presentation and Discussion on The Current State of Enterprise Software and Recommendation	This agenda item is a presentation and discussion led by Director Hess regarding the current state of enterprise software and related recommendations. Council and staff wish Director Hess a happy birthday before the presentation begins. Hess mentions that he has included an Easter egg in this presentation, and in the previous one. There is then a two minute break before the item will resume at 2:53.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
02:45:56	3.D: Adopt a Resolution of the City Council of the City of Sausalito Accepting the North Street Steps Slope Repair Project as Complete, with a Total Project Cost of $573,151.37 from the Reserve Funds, Stair Fund, Capital Fund, and Measure L fund, and direc	Councilmember Hoffman pulled this item from the consent calendar due to concerns raised by a homeowner regarding water leakage and incomplete work, despite the contractor's work being finished (02:46:18). Director McGowan clarified that the resolution pertains specifically to accepting the work of the contractor hired for the slope repair adjacent to the steps, acknowledging the ongoing nature of the overall North Street Steps project due to storm drain issues discovered during the initial work (02:47:36). Vice Mayor Cox raised concerns about potential prompt payment penalties if the contractor isn't paid within 60 days of completing their portion of the work (02:49:08). Council Member Coleman suggested modifying the resolution to clarify it's accepting the completion of work by the specific contractor, RWR Construction Inc., to avoid confusion (02:50:41). The City Attorney confirmed that the project name is indeed 'North Street Steps Slope Repair Project,' aligning with the settlement agreement (02:52:47). Vice Mayor Cox proposed amending the resolution language to 'accepting the slope repair project adjacent to the North Street steps' to provide clarity (02:54:46).	Motion to adopt a resolution accepting the slope repair project adjacent to the North Street steps as complete, passed unanimously (02:54:46).	0 Total: 0 In Favor 0 Against 0 Neutral
02:55:48	5.C: Presentation and Discussion on The Current State of Enterprise Software and Recommendation	Director Hess presented the current state of enterprise software for the city, noting the use of three separate, non-integrated systems: Springbrook (accounting/payroll), Central Square Trackit (community development/DPW), and RecDesk (Parks & Rec registration) (02:58:16). He suggested moving forward with exploring a single, enterprise-wide software solution to improve efficiency and reduce costs (02:58:56). Hess highlighted Tyler Technologies as a potential vendor, citing its large client base and negotiated price not-to-exceed clauses (02:59:19). He presented a cost analysis projecting significant savings over eight years, despite an initial implementation cost of $370,000 (03:01:09). The proposed switch to Tyler would result in a net benefit of $454,000 to the city (03:01:20). The council discussed the selection process, the contract's terms, and whether the proposed solution would meet the needs of all departments. Councilmember Gloucester questioned the selection of Tyler without a formal RFP and sought assurance that it would integrate seamlessly with other systems, and whether it was the right decision to commit to one SAS provider for 8 years (03:03:23). Vice Mayor Cox raised concerns about the lack of a termination for convenience clause and the use of Sourcewell for procurement (03:06:32). Councilmember Hoffman supported moving forward, acknowledging the work Director Hess had already done, but also expressed caution (03:10:51). Director Scaff clarified the item was for surfacing the idea of integrating and consolidating for savings, not for final approval, and offered to answer further questions or conduct a formal RFP if desired (03:09:35).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
03:13:41	6: COMMUNICATIONS	This agenda item is dedicated to public comments on topics not included on the agenda. Several community members voiced their concerns about parking issues, specifically the lack of affordable parking for hourly workers and the removal of disabled parking spaces at City Hall. Alice Merrill spoke about the financial burden of parking tickets on low-wage workers and single parents. Tom Hoover expressed frustration over the removal of a disability parking space near City Hall, and asked if it would be replaced and how soon. Ms. McDaniel echoed the concerns about the removal of ADA parking, pointing out the irony of prioritizing electrical charging stations over accessible parking, particularly in light of the city's focus on senior citizens. Linda Pfeiffer thanked Councilmember Jill Hoffman for her transparency and questioned the city's financial reporting standards, suggesting the use of GASB standards for more clarity. She also raised concerns about the neglected North Street steps and the city's $30 million pension liability.	No Motion	4 Total: 1 In Favor 2 Against 1 Neutral
03:13:53 Alice Merrill was In Favor: Advocated for affordable parking solutions for hourly workers and shared concerns about parking tickets impacting low-income individuals, suggesting the council address parking issues for employees who cannot afford current parking fees. 03:16:29 Tom Hoover was Against: Expressed frustration about the removal of a disability parking space by City Hall, noting the inconvenience and difficulty it causes for disabled individuals. He inquired about whether the space would be replaced and when. 03:18:03 Ms. McDaniel was Against: Criticized the removal of ADA parking spaces in favor of electric charging stations, arguing that it negatively impacts senior citizens and individuals with disabilities. She encouraged a broader perspective beyond current trends. 03:20:04 Linda Pfeiffer was Neutral: Thanked Councilmember Jill Hoffman for her transparency, questioned the city's financial reporting standards, suggested using GASB standards for clarity, and expressed concerns about the neglected North Street steps and the city's pension liability. She also noted concerns about raises impacting actuarial analysis.
03:22:57	7: COUNCILMEMBER COMMITTEE REPORTS	This agenda item is for council members to report on their committee activities. Councilmember Coleman attended a Sea Level Rise Task Force presentation to the Chamber of Commerce (03:23:07) and an MCE board retreat (03:23:29), highlighting MCE's work on energy strategy and encouraging residents to consider Marine Clean Energy. Councilmember Gloucester attended a Transportation Authority of Marin (TAM) meeting (03:24:03), praising Director Richmond's work and the coordinated efforts of transit agencies across Marin and Sonoma counties in the countywide transit plan. Councilmember Hoffman attended the Marin County Council of Mayors and Councilmembers meeting (03:25:21), noting a good update from the county on their efforts on homelessness. Councilmember Gloucester mentioned that herself, Councilmember Kelman, and Councilmember Hoffman attended the League of Cities conference and Councilmember Kelman was elevated to president of the North Bay League of Cities (03:25:50).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
03:26:26	8: CITY MANAGER REPORTS & OTHER COUNCIL BUSINESS	Council Member Gloucester mentioned attending an event at the League of Cities and found it to be eye-opening and enjoyable, despite their team not winning (03:26:26).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
03:26:33	8A: City Manager Information for Council	City Manager Richard Scaff reported that the city will look into concerns about the loss of a parking space related to the Americans with Disabilities Act (ADA) and how Sausalito can improve its facilities and infrastructure for the disadvantaged and disabled population in the future. He also announced the Halloween festival happening on Thursday night, including a march, trick-or-treating, and a best-dressed puppy dog competition (03:26:40).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
03:27:52	8B: Future Agenda Items	The council discussed potential future agenda items. Vice Mayor Cox inquired about council member participation in the trick-or-treat lane, to which the city manager responded that they would make up for it if it did not happen (03:28:15). Councilmember Hoffman clarified that council members could attend, even without a booth (03:28:22). Council Member Coleman requested an update on the geologic hazard monitoring plan RFP and the hillside ordinance (03:28:48). Councilmember Hoffman suggested revisiting the comprehensive annual financial report (CAFR) (03:29:17) and highlighted the potential for economic development through climate action-focused grants (03:30:09). She also proposed protocols for non-statutory boards and commissions (03:30:36). Vice Mayor Cox endorsed the CAFR suggestion and requested printed budgets (03:31:23). She reiterated the need for a joint meeting with the Planning Commission and a strategic planning session early in the year (03:32:14). Council Member Gloucester expressed concern about transparency and access to information from the council, suggesting town hall forums or technology (03:32:47). Council Member Coleman mentioned a platform called Rept that could facilitate online question-and-answer sessions with city officials (03:33:19).	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral
03:34:04	8C: PUBLIC COMMENT on Items 8A-8B	This agenda item was for public comment on Items 8A and 8B as well as Councilmember and Committee reports, and the City Manager's report. Three members of the public spoke.	No Motion	3 Total: 1 In Favor 1 Against 1 Neutral
03:34:16 Kieran Culligan was In Favor: Kieran Culligan, chair of the Pedestrian and Bicycle Advisory Committee, requested an update from their committee be added to a future agenda to align on priorities, emphasizing the benefits of reducing vehicle miles traveled through walking, biking, and public transportation. He highlighted grant-funded opportunities and the potential for improving infrastructure and parking availability. 03:35:24 Babette McDougall was Against: Babette McDaniel expressed admiration for the professionalism displayed at the previous city council meeting. However, she criticized a policy that she believes circumvents democratic engagement, advocating for a return to the inclusive engagement of the past. She voiced concern over perceived divisions within the community and urged a focus on positive collaboration. 03:37:42 Unknown was Neutral: An unidentified speaker suggested exploring the idea of a city-operated or paid shuttle service to improve access to various locations in town, such as the houseboats, and to provide transportation for workers parking further away from their jobs.
03:38:30	9: ADJOURNMENT	Mayor Sobieski closed public comment after seeing no further requests. He thanked everyone for their patience and engagement, wished them a Happy Halloween, and mentioned seeing them the following night.	No Motion	0 Total: 0 In Favor 0 Against 0 Neutral

City Council Meeting Transcript

Adrian Brinton

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Time	Speaker	Text
00:00:00.03	Mayor Sobieski	Let's see, I got a message.
00:00:01.85	Mr. City Clerk	Good evening, Mayor Sobieski and Council Members.
00:00:04.35	Mayor Sobieski	Thank you.
00:00:04.40	Unknown	Remember?
00:00:04.59	Mayor Sobieski	Thank you.
00:00:04.66	Unknown	Thank you.
00:00:05.35	Mr. City Clerk	This special meeting of October 29, 2024 is being held in Council Chambers located at 420 Little Street.
00:00:11.72	Mr. City Clerk	Staff and members of the public are also participating through Zoom. The meeting is broadcast live on the city's website at Cable TV Channel 27. And we are also on location at the Fairfield Inn Suites at San Bernardino on 1041 East Harriman Place, San Bernardino, California, 92408.
00:00:32.70	Mayor Sobieski	Thank you, Mr. City Clerk. Would you kindly call the roll?
00:00:36.08	Mr. City Clerk	Councilmember Blossett.
00:00:37.43	Mayor Sobieski	Here.
00:00:38.54	Mr. City Clerk	Council member Hoffman. Here. Council member Kalman. Here. Vice Mayor Cox. Here.
00:00:41.81	Unknown	Here.
00:00:43.55	Unknown	Thank you.
00:00:43.59	Vice Mayor Cox	Here.
00:00:43.75	Unknown	Thank you.
00:00:47.63	Mr. City Clerk	Sorry, we couldn't hear that.
00:00:49.46	Vice Mayor Cox	Here.
00:00:50.83	Mayor Sobieski	And Mayor Sobieski. I'm here. Thank you very much, Mr. City Clerk.
00:00:54.98	Mayor Sobieski	Thank you.
00:00:55.06	Mayor Sobieski	I'll now announce the items that we're conducting in closed session.
00:00:59.31	Mayor Sobieski	Government Code Section 54956.9.
00:01:03.31	Mayor Sobieski	legal conference with legal counsel, existing litigation.
00:01:07.46	Mayor Sobieski	Item two is conference with legal counsel, anticipated litigation, initiation of litigation pursuant to 54956.9.
00:01:17.05	Mayor Sobieski	one case and then the third item is conference with real property negotiator property 558 bridgeway
00:01:24.00	Mayor Sobieski	uh,
00:01:26.60	Mayor Sobieski	Yes, 558 Bridgeway. That's it. Is there any public comment on any of these items?
00:01:30.97	Unknown	you know,
00:01:31.02	Mr. City Clerk	Yes, we have Stephen Woodside.
00:01:32.72	Unknown	I very briefly, I know you need to get into closed session and that's, I'm hopeful that as you.
00:01:38.94	Unknown	deal with the delicate trying to keep the balance between keeping your housing element alive and doing the environmental work.
00:01:46.17	Unknown	that you, um,
00:01:47.93	Unknown	Again, I would ask you to make sure that the next round of environmental review can
00:01:53.60	Unknown	is broad enough to include potential sites
00:01:57.68	Unknown	Because I think as you're well aware,
00:01:59.56	Unknown	the existing modifications that are suggested call for some changes in existing sites and there may be more. I just want to make sure your environmental review is
00:02:10.96	Unknown	covered in such a way that going forward in the next few years, we can actually build some affordable housing. Thank you.
00:02:23.50	Mr. City Clerk	No further public comment.
00:02:24.85	Mayor Sobieski	Okay, we'll close public comment and join the closed session and return at 7 p.m. Thank you very much.
00:02:31.70	Mayor Sobieski	Hi, everybody. We returned from closed session. Thank you for your patience. There are no announcements from closed session. We're going to resume our meeting and begin with the recitation of the Pledge of Allegiance.
00:02:45.47	Mayor Sobieski	Pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
00:02:56.26	Mayor Sobieski	Thank you very much.
00:02:58.47	Mayor Sobieski	Uh...
00:03:00.04	Mayor Sobieski	ahead of any city manager, do you have any comment?
00:03:03.06	Richard Scaff	I do, Mayor and Council members of the public and staff. I'd like to request that business item 5A be pulled from this agenda and moved to a future date. That item needs some more work on it. This will allow staff to respond to some questions we received and to do some more work and bring it back. But we're requesting it to be removed from the agenda tonight.
00:03:23.24	Mayor Sobieski	Okay, so item 5A, we'll still take public comment on it, but it is the resolution authorizing the city manager to execute a professional services agreement with Kimber. Companies for property management services in an amount not to exceed $102,000 will be pulled off the agenda and put to a future agenda. We'll still take public comment on that. One personal note, I shouldn't, just for public information, I received a campaign contribution from Kimber.
00:03:50.80	Mayor Sobieski	management LLC and from Mrs. Kimberly Huff. I've returned those two contributions.
00:03:58.34	Mayor Sobieski	And so...
00:04:01.68	Mayor Sobieski	That's just public information to comply with the Levine Act. So I'll be able to hear this item if and when it comes back before the council.
00:04:09.51	Mayor Sobieski	Is there any other comment, Mr. City Manager?
00:04:14.84	Mayor Sobieski	No, sir.
00:04:15.70	Mayor Sobieski	Okay, then we begin with our two special presentations, one from our school district and one from climate resolve so the first one is.
00:04:26.64	Mayor Sobieski	Mrs. Larisha Huffman, where you're here, the superintendent of Sausalito Marin City School District. It's an honor to have you here.
00:04:34.25	Mayor Sobieski	And I look forward to hearing your presentation. Thank you.
00:04:46.18	Larisha Huffman	It is on. All right. One good evening board, community.
00:04:51.97	Larisha Huffman	parents, city officials, anybody in the room or on Zoom. Thank you for having me. I am Larisha Huffman, superintendent of Sausalito Marin City School District.
00:05:02.03	Larisha Huffman	And I was asked to come before city council today to actually do a presentation on just kind of some updates on the school district. So I'm super excited to be here and to have this partnership with our city.
00:05:14.88	Larisha Huffman	So these are some of our logos in our school.
00:05:18.92	Larisha Huffman	Do I click myself?
00:05:20.37	Larisha Huffman	Okay. All right. Thank you.
00:05:23.80	Larisha Huffman	All right, so my next slide is just really talking about SMCSD educates about 270 students
00:05:32.35	Larisha Huffman	as one campus, Dr. Martin Luther King Jr. Academy in Sausalito,
00:05:37.14	Larisha Huffman	The mission of Sausalito-Marin City School District is to support and teach every student to achieve at high levels academically and reach high potential.
00:05:45.75	Larisha Huffman	Our vision is to instill a love of learning in our children and support them to be curious and flexible thinkers, confident in their individuality, their community, and their ability to create a safer and more just world.
00:05:58.12	Larisha Huffman	Students, we have three core values in South Dakota Marin City School District. They are students first, belonging, and accountability.
00:06:06.89	Larisha Huffman	I wanna just kind of, next slide please, talk about or give a little overview of, I think there's one slide before.
00:06:20.17	Larisha Huffman	Mmm.
00:06:21.88	Larisha Huffman	Maybe they're out of order.
00:06:23.13	Larisha Huffman	Okay, so we have our next slide.
00:06:26.82	Larisha Huffman	We have our school board. So we have Bonnie Huff, Lisa Bennett as our board president. We have Alina Monder, Lauren Walters, who is our board clerk, Caroline Tiziani, who is our board vice president, and then myself, the superintendent.
00:06:43.29	Larisha Huffman	Next slide, please.
00:06:47.85	Larisha Huffman	I wanted to give a little bit of demographics about our school. We are 31% African-American.
00:06:54.73	Larisha Huffman	29% white and 19% Latino Latinx.
00:07:00.12	Larisha Huffman	105 of our students are multilingual.
00:07:03.69	Larisha Huffman	We do have 69 students who are in special education in SMCSD.
00:07:08.89	Larisha Huffman	We have 43 who are attending Dr. MOK Academy, 13 at our MCOE program, and 13 at a non-public school and or our preschool.
00:07:20.00	Larisha Huffman	We offer core classes for our students, as well as art, music, gardening, and extracurricular activities. Next slide, please. This is a picture of the construction. So for those who are in Sausalito and pass by on Nevada, you'll see construction happening. These are just some images of our new school.
00:07:41.98	Larisha Huffman	Next slide, please.
00:07:44.14	Larisha Huffman	Thanks to, I can't see that. Thanks to Measure P, $41,600,000 bond. Our school is being rebuilt.
00:07:54.07	Larisha Huffman	The new campus will feature a STEM arts courtyard
00:07:58.32	Larisha Huffman	flexible learning environment,
00:08:00.31	Larisha Huffman	a new sports field, and a community learning hub.
00:08:06.35	Larisha Huffman	Next slide. There's a little video here that I wanted to present to a city council.
00:08:52.18	Larisha Huffman	Right. So this is our new campus. No sound, but you get to see it.
00:10:20.73	Larisha Huffman	All right. So that is our construction. And as I said, if you've passed by there, you'll see the construction happening. We should be ready in fall of 2025.
00:10:36.61	Larisha Huffman	Workforce housing, I know this has been a conversation and a topic I was asked to address, so I just want to have a little paragraph here. So while we recognize the potential need for workforce housing to support our staff and community, the district is currently unable to provide specific details on this topic.
00:10:56.55	Larisha Huffman	At this time, we are facing several limitations, including restricted financial resources,
00:11:01.97	Larisha Huffman	resources, a shortage of dedicated personnel,
00:11:05.24	Larisha Huffman	and other pressing priorities that require our media attention.
00:11:09.06	Larisha Huffman	We understand that affordable housing is a concern that impacts our workforce and community well-being.
00:11:15.28	Larisha Huffman	and we remain open to exploring potential solutions in the future.
00:11:20.14	Larisha Huffman	However, as we manage our current commitments and resources, we are unable to actively pursue workforce housing initiatives. As circumstances evolve and resources allow, we will revisit this topic and assess viable options in collaboration with all stakeholders.
00:11:36.45	Larisha Huffman	Next slide, please. There's also a request to get information on Willow Creek. So we are.
00:11:44.00	Larisha Huffman	We have the Creek Project. The district secured a $3 million grant.
00:11:48.95	Larisha Huffman	with Friends of Willow Creek.
00:11:52.39	Larisha Huffman	for Environmental Protection Agency, which is EPA.
00:11:55.80	Larisha Huffman	to support the Creek Daylighting Project.
00:11:58.82	Larisha Huffman	However, additional funding will be necessary to fully realize the project as currently envisioned.
00:12:05.28	Larisha Huffman	At the upcoming Board of Trustees meeting in November or December, SMCSD board will consider a contract with a design and engineering firm to initiate design work on the creek.
00:12:17.23	Larisha Huffman	The district will collaborate with the Friends of Willow Creek and other partner agencies to pursue additional funding sources to bring this project to fruition.
00:12:25.43	Larisha Huffman	And this is being done in partnership with our current construction of our MLK campus. So it's a great opportunity because we're already doing the construction. And so this is an amazing opportunity to daylight the creek in conjunction with the construction.
00:12:43.36	Larisha Huffman	Overall test scores. I'm also wanted to provide some information around our test scores. I am going to speak specifically to three
00:12:51.84	Larisha Huffman	two assessments that are on here, which is our ESGI, which is basically educational software for guiding instruction. It really supports kinder readiness and basic developmental skills. We give this to all of our younger grade students, our TKK students. Our students also take a MAP reading fluency assessment three times a year.
00:13:13.75	Larisha Huffman	They also take map reading and math in K through eighth. And that's how we progress monitor student growth throughout the year.
00:13:22.12	Larisha Huffman	We also give our students an English proficiency exam, which is our ELPAC.
00:13:27.10	Larisha Huffman	And then we also give CAS, which all school districts do, which is done once a year.
00:13:32.75	Larisha Huffman	and
00:13:33.96	Larisha Huffman	Next slide. So this is just some data on our current
00:13:39.43	Larisha Huffman	TK students. And as you'll see, we progress monitor this data. So you'll be able to see like the number of students who have uppercase letter recognition, lowercase letter recognition.
00:13:49.34	Larisha Huffman	uppercase sounds, shapes, colors. Obviously our students are doing well in that area.
00:13:54.45	Larisha Huffman	shapes, patterning, and number recognition.
00:13:58.38	Larisha Huffman	Next slide, please.
00:14:00.15	Larisha Huffman	in our kinder.
00:14:01.96	Larisha Huffman	You'll see, remembering this assessment was given as soon as students walk in the door at the beginning of the school year. So by the end of the school year, even last year, most of our students were at 90% proficient.
00:14:14.11	Larisha Huffman	So we have uppercase letters again, lowercase letters, uppercase sounds, number recognition, patterning shapes and colors as well.
00:14:22.82	Larisha Huffman	Next slide.
00:14:25.47	Larisha Huffman	And these are our kinders and how they're faring. And so also again, number recognition, patterning, et cetera. And so the council is able to see how our TK and our K students are doing at the beginning of the year. This is what teachers progress monitor.
00:14:41.95	Larisha Huffman	to identify what they need to reteach and what they need to focus in on to ensure our students are at grade level by the end of the school year.
00:14:50.20	Larisha Huffman	Next slide.
00:14:51.91	Larisha Huffman	This is our Smarter Balance assessment, which all students have to take in the district. Not all students, third through eighth grade students.
00:15:02.52	Larisha Huffman	And so for ELA, we have 42% of our students who are meeting or exceeding standard. If you see the orange or the yellow color line, that's basically students who standards are not being met or nearly met. For mathematics, it's 40.11% meeting or exceeding standard. This assessment was just given in May.
00:15:32.46	Larisha Huffman	Next slide, please.
00:15:35.24	Larisha Huffman	This is how our students science assessment, which is given also once a year. This is how our students are faring in fifth through eighth grade, fifth and eighth grade. It's only given to fifth graders and eighth graders. We're at 37.5% meeting or exceeding standards.
00:15:51.70	Larisha Huffman	And my last slide is what is Measure G? And I'm not gonna speak to voting, but just with the school district does have a parcel tax on the ballot, which is Measure G. And Measure G is really going to support our students with the additional arts and music and programming that we know we need, and also helping the district support salary increases for our teachers and staff.
00:16:18.51	Larisha Huffman	And we have a QR code here. If you want to get more information on measure G.
00:16:23.69	Larisha Huffman	You can scan the QR code and get more information.
00:16:27.15	Larisha Huffman	And then my last slide.
00:16:29.39	Larisha Huffman	is our newsletter. So we do put out a community newsletter twice a month.
00:16:34.85	Larisha Huffman	I would encourage anyone, our city council to scan the QR code. You can get my messages.
00:16:40.35	Larisha Huffman	and find out about things that are happening throughout the district.
00:16:44.67	Larisha Huffman	That concludes my presentation. Thank you.
00:16:47.00	Mayor Sobieski	Thank you very much, Superintendent.
00:16:49.71	Mayor Sobieski	wonderful to get the update.
00:16:54.20	Mayor Sobieski	Are there any questions for my colleagues?
00:16:57.83	Mayor Sobieski	with Council Member Coleman.
00:16:58.84	Council Member Coleman	Okay, welcome. Hi, thank you. Welcome to council chambers and welcome to the community. Thank you. Thank you. For the presentation, a handful of questions. Just sort of broadly speaking, how's the budget looking for this year? And what are your sort of three to five year projections and what are your hopes around the current budget?
00:16:59.89	Councilmember Hoffman	Bye.
00:17:00.02	Unknown	Thank you.
00:17:16.38	Larisha Huffman	Mm hmm. Currently, our budget, we're solvent. So we don't have a financial deficit. I think the biggest concern in terms of our budget is that the board signed a resolution to build the reserve to 17%.
00:17:31.33	Larisha Huffman	And we are currently not
00:17:33.28	Larisha Huffman	there and we're getting closer, but we are not at the 17% reserve that the board created a resolution on. And I think we could get there.
00:17:44.37	Larisha Huffman	with some additional things that we need to do as a board and as a school district. But yes, we're working towards the reserve, but currently we are solvent.
00:17:51.39	Council Member Coleman	And are you fully hired? Are there vacant positions? Did you have to let people go?
00:17:56.23	Larisha Huffman	No, we do not have any vacancies. We do have vacancies, but we have no teaching vacancies. So we have no teaching vacancies. All of our
00:18:03.58	Larisha Huffman	teachers are in the classroom serving students. We do have one
00:18:08.96	Larisha Huffman	what is it's called a student success coach. So we have one student success coach opening, which is essentially like a teacher's assistant. And then we have one student,
00:18:19.76	Larisha Huffman	custodian that's vacant. So those are our only vacancies. So we've done a really good job last year, HR principal staff, really trying to get fully staffed and make sure we start the school year strong.
00:18:31.81	Council Member Coleman	Great. Well, congrats on that. And so while we have you and you're new, I want to, in the interest of collaboration, see if there's a pathway to partnership on some of the things that I know the district is interested in doing but hasn't been able to either have resources to pursue. The two that I'm thinking of, and you mentioned them both, are daylighting Willow Creek and building housing. So on daylighting Willow Creek, I'm sure you've met the friends of Willow Creek. I know you have the EPA grant. I think Army Corps is probably interested in helping if they haven't already. I know at least the mayor and I, and I think other council members support this, would like to partner with you all to be a part of that, to make sure that you do get the funding, if there's more funding needs to get applied for, that the creek is routed in the most environmentally beneficial manner. How can we play a role in this and support your efforts while making sure that this watershed restoration proceeds, like I said, in the most environmentally beneficial way?
00:18:56.65	Unknown	Mm-hmm.
00:19:08.93	Unknown	Mm-hmm.
00:19:28.07	Larisha Huffman	Well, I have had the pleasure of meeting with your general manager, city manager, Chris Zapata, a few times already. And he did bring this up as well. And so I would say attending possibly facilities meetings where Friends of Willow Creek is in attendance to also hear from them. We can also schedule meetings together to actually think about fundraising or partnership or grant writing to ensure that we daylight the creek. So there's a couple of opportunities. We do have a facilities meeting every single week.
00:20:01.21	Larisha Huffman	We don't always have Friends of Willow Creek there because we haven't actually started yet, but they will become a part of the conversation. And so it'd be a great opportunity if Citi also wants to join in some of those meetings, especially as we're problem solving the financing part of it.
00:20:16.80	Council Member Coleman	Maybe there's some opportunity for a subgroup, a working group with somebody, one of your representatives and someone from here and we could work that forward in a...
00:20:25.29	Larisha Huffman	That's possible as well too. It would most likely be me.
00:20:28.43	Council Member Coleman	I was hoping you'd say that. So I don't want to overextend you, but I do want to tell you, I did review in light of you coming in, the facilities master plan for November 2020 in the language around housing. We'd like to partner, well, I know I would like to, I'd like to explore ways that the city may be interested in helping you put housing there. And I heard from you tonight that,
00:20:37.63	Unknown	you
00:20:37.69	Larisha Huffman	And that's...
00:20:37.81	Unknown	THE LAND OF THE CITY.
00:20:49.17	Council Member Coleman	um you know the resources and I know that the facilities master plan said that this is you know only if uh you the district and a developer are able to reach an agreement I want to make that same a potential offer if the Council of course agrees I can't oblige us to participate with you on this you may not be able to go it alone we have a strong interest in that um we're looking in our Reno numbers right now how can we facilitate that communication in a more
00:21:05.12	Unknown	you may not be able to do that.
00:21:12.89	Council Member Coleman	sort of
00:21:14.14	Council Member Coleman	Efficient manner and more advantageous manner. So we make sure that our teachers get this this type of housing
00:21:18.79	Larisha Huffman	Mm hmm. I would say again, it's probably meeting with me.
00:21:23.36	Larisha Huffman	It would be most likely me. That's okay. It would be meeting with me. We're, you know, we're small staff. And so a lot of these decisions around like workforce housing or daylighting the creek really require me to kind of be the lead in a lot of these conversations.
00:21:39.09	Larisha Huffman	I don't necessarily have anybody to like punt it punt this to, but I can definitely engage in those conversations, as I said before, the workforce housing and the friends of Willow Creek is always an agenda item on our facilities meeting is just because Willow Creek daylighting hasn't started and because we.
00:21:57.63	Larisha Huffman	do not have the funding and resources, etc. for workforce housing. They remain agenda items, but not necessarily anything that we're talking about. So we can also resurface those and have you, our representatives come to that meeting. We're open to that. I have let Jason know who is our project manager for the building of MLK.
00:22:16.88	Larisha Huffman	that we might start having guests. And so that's something that we're open to as well. But I'm also willing to have separate meetings to figure out how to make this work.
00:22:25.46	Council Member Coleman	Thank you for that. Other thoughts?
00:22:28.78	Larisha Huffman	I'm going to go.
00:22:28.97	Mayor Sobieski	I'll echo both those.
00:22:32.31	Mayor Sobieski	care a lot about the Atlantic Blue Creek and was part of the of the bond measure. So we'd like to try to help make that happen.
00:22:36.75	Council Member Coleman	So, yeah.
00:22:36.97	Unknown	So.
00:22:39.63	Mayor Sobieski	but also it really would be a win-win-win to get teacher housing, workforce housing on the school property.
00:22:47.23	Unknown	Mm-hmm.
00:22:47.26	Mayor Sobieski	Thank you.
00:22:47.45	Mayor Sobieski	And we're stronger together. So I personally would welcome coming over and hearing your ideas on that and contributing my own. And I appreciate the invitation and the willingness to do that. I know you're busy. Hate to add another item to your...
00:22:57.10	Unknown	All right.
00:23:00.85	Mayor Sobieski	to your list, but I'd welcome that.
00:23:03.73	Mayor Sobieski	Vice Mayor Cox.
00:23:07.98	Vice Mayor Cox	Thank you and good evening. And thank you so much for coming to chat with us. We so greatly appreciate it.
00:23:13.59	Vice Mayor Cox	Appreciate it. We...
00:23:14.92	Vice Mayor Cox	I think made a decision months ago that we wanted to invite you. So I'm so glad we were able to make tonight work.
00:23:21.87	Vice Mayor Cox	I wanted to follow up
00:23:23.36	Vice Mayor Cox	on some of the statistics that you've provided.
00:23:27.52	Vice Mayor Cox	you know, one of the things
00:23:29.41	Vice Mayor Cox	any prospective resident
00:23:31.86	Vice Mayor Cox	in Sausalito or Marin City considers when they're deciding whether to move here if they have school-aged children,
00:23:38.12	Vice Mayor Cox	is the quality of our schools. And so I was wondering if you had any plans in mind
00:23:40.15	Unknown	So,
00:23:43.42	Vice Mayor Cox	to, um,
00:23:45.34	Vice Mayor Cox	raise the 37%, 41%, 42% scores that you're seeing this year.
00:23:52.75	Larisha Huffman	Thank you.
00:23:54.86	Larisha Huffman	Well, absolutely. So, you know, we're doing several things. We have a new three-year LCAP, which is our local control accountability plan.
00:24:05.22	Larisha Huffman	We are fully staffed this year, which we were not fully staffed last year. We did have a shortage of middle school teachers. So I think that impacted.
00:24:15.03	Larisha Huffman	some of the data, although it's pretty similar to what it was last year as well, too.
00:24:20.48	Larisha Huffman	I would also say that, you know, we are providing more professional development this year focused on reading.
00:24:26.70	Larisha Huffman	focused on implicit bias, focused on inclusion, because we do have some high special education numbers. So really thinking about inclusion. I know teachers have also asked for training to really support our English language learners as well, too.
00:24:42.92	Larisha Huffman	So we have quite a few things underway in terms of coaching intervention, we have more
00:24:49.99	Larisha Huffman	coaches and tutors being supported by our students. I mean, supporting our students. We partner with Bridge the Gap, who also provides a lot of after school tutoring and enrichment. And I think it's really just really getting focused on doing learning walks in the classrooms.
00:25:06.04	Larisha Huffman	really supporting our teachers, giving them feedback so they can improve their practices. And also, obviously, a lot more engagement with parents, too, because at the end of the day, students go home.
00:25:16.20	Larisha Huffman	And so what does that look like at home? Are you doing your homework? Are you reading? Are you doing the things that need to sort of also help you when you come back to school every day? We also this summer really intensified our intervention for summer school. So normally we have summer school where it's taught by college students or, you know, after school staff. This year, this summer, we hired our teachers to come back and do intervention for our students. So we focus on math and reading. And that was one of the ways that we tried to make sure that there was no backslide in terms of student. It's hard to make a lot of growth in five weeks.
00:25:53.44	Larisha Huffman	but at least it gives students the opportunity to maintain
00:25:56.85	Larisha Huffman	of their level during the summer and it's no better teacher than their actual classroom teacher. So we do have several things underway to try and increase test scores. My goal is to get us above this for sure within the next couple years.
00:26:12.36	Vice Mayor Cox	Thank you.
00:26:12.49	Vice Mayor Cox	And just as a brief follow on, I know that in the past, you know, we used to talk about it takes the village because there was an attendance challenge.
00:26:22.01	Vice Mayor Cox	And I'm wondering, I didn't see any,
00:26:26.40	Vice Mayor Cox	statistics this evening about
00:26:29.29	Vice Mayor Cox	attendance.
00:26:30.50	Vice Mayor Cox	But I wonder if that remains a challenge or if you have been successful in addressing that.
00:26:36.42	Larisha Huffman	Um, attendance remains a challenge. Um,
00:26:42.03	Larisha Huffman	It's better. I don't know the actual percentage. We actually had a slide on here about attendance and we decided to take it off.
00:26:49.64	Larisha Huffman	So unfortunately, I'm over here looking at Nixon. Can you pull up the attendance data for me? So I can tell you what our current attendance is, but we do have students who are chronically absent. We do have a full service community school manager who calls families, meets with families, and then we have a full service community
00:27:06.93	Larisha Huffman	sort of puts parents on a contract and figures out the needs of why a student is not coming to school, why they're coming to school late. This is a grant that the district received. It's called a full service community school grant that came from the state.
00:27:19.05	Larisha Huffman	So we are in our third year of that grant, which actually funds director Phil Logan.
00:27:24.57	Larisha Huffman	And that is his main focus is increasing student attendance every day. So that is his work.
00:27:32.09	Larisha Huffman	I don't know what our current I think we're pretty high. I think we have like 94 percent attendance. But I believe obviously, you know, we still have students who are chronically absent.
00:27:42.71	Larisha Huffman	Well, kudos to you.
00:27:43.50	Vice Mayor Cox	you for that improved
00:27:44.99	Vice Mayor Cox	you
00:27:45.02	Larisha Huffman	Thank you.
00:27:45.04	Vice Mayor Cox	statistic because it,
00:27:46.99	Vice Mayor Cox	if they're, if they, they certainly aren't learning to the same extent if they're not present. So that's
00:27:52.61	Council Member Gloucester	Thank you.
00:27:52.73	Council Member Gloucester	Mm-hmm.
00:27:52.98	Vice Mayor Cox	Great news. And again, thank you so much.
00:27:55.97	Vice Mayor Cox	for
00:27:56.77	Vice Mayor Cox	Um,
00:27:58.74	Vice Mayor Cox	taking the time,
00:27:59.99	Vice Mayor Cox	to put together a really great presentation and to come chat.
00:28:03.31	Vice Mayor Cox	with us tonight, although we don't have any jurisdiction over you.
00:28:06.62	Vice Mayor Cox	You're one of our most important partners, so very much appreciate you being here.
00:28:10.91	Larisha Huffman	You're welcome.
00:28:11.65	Mayor Sobieski	Thank you.
00:28:11.82	Vice Mayor Cox	Thank you.
00:28:11.95	Mayor Sobieski	Vice Mayor, Council Member Gloucester.
00:28:12.04	Larisha Huffman	Thank you.
00:28:12.05	Vice Mayor Cox	Thank you.
00:28:12.07	Larisha Huffman	these.
00:28:12.14	Vice Mayor Cox	Thank you.
00:28:13.94	Council Member Gloucester	Hi, Superintendent Huffman. Thank you so much for joining us. Good to see you. Nice to see you again, too.
00:28:16.42	Mayor Sobieski	AND I THINK IT'S A GREAT
00:28:16.46	Larisha Huffman	disease.
00:28:18.80	Council Member Gloucester	I,
00:28:19.33	Council Member Gloucester	And I appreciate the feedback and an understanding of what's going on at the district. I know that recently the school board made a very difficult decision to close the Marin City campus going forward. I'm wondering two things about that decision. Is the plan going forward to move those students, all of the students, given that to the new campus? And do we anticipate that there'll be enough space? And then my other question is, what is the plan for that building? And will it potentially be a revenue source going forward for the district? I know I've spoken to some nonprofits who have interest in using the space as well. So we'd just like to get an idea of what the future is there going forward. And again, I know that it's been a difficult decision for you, that there was a lot of discussion about it, but members of the community have asked about that. So we'd love to know.
00:29:04.84	Larisha Huffman	Mm-hmm.
00:29:05.55	Larisha Huffman	Currently, yes, it definitely was a difficult decision. You know, I think there were financial concerns, concerns around, you know, sort of the middle school families leaving the district. So, yeah.
00:29:20.52	Larisha Huffman	you know, part of the move was to mitigate some of those factors. We did move all of our middle school students, so they're currently all at the MLK campus.
00:29:31.97	Larisha Huffman	The plan is for them to stay there. And so there is a plan for middle school to have kind of their own section of the school once the new campus is built. And so the plan is for them to stay. There is no current plan there.
00:29:45.34	Larisha Huffman	or discussion about them, the middle school moving back to
00:29:50.15	Larisha Huffman	the Phillips campus in Marin City.
00:29:52.36	Larisha Huffman	Doesn't mean it can't happen. That's just not on the table currently. I would say in terms of the next part of your question was related to the use of the Phillips campus. So I have had partners, Marin City, our library being one of them, who wants to use space for STEM lab that they currently are running out of the church.
00:30:14.40	Larisha Huffman	And so we've had those conversations. I don't believe the board yet is ready to make a decision around space. I think there's they want to see what happens with the new building and making sure that all students have space, that there's enough space for all staff before they make any long term lease agreements with any partner.
00:30:35.58	Larisha Huffman	I would say it's in the future.
00:30:37.41	Larisha Huffman	It's definitely something we started talking about, but I don't think the board at this time is ready to make decisions.
00:30:43.39	Larisha Huffman	We do have Facilitron. So people are still able to access Philips because we use Facilitron. So you're able to access it for short-term usage, but we don't have anything yet around long-term leasing.
00:30:57.29	Council Member Gloucester	Thank you. I appreciate that update. And again, thanks for being with us and putting together the presentation. I know that you're hard at work to increase the test scores and improve the environment and it's a hard, very challenging job that you walked into. So I appreciate hearing from you and I hope we continue the conversation.
00:31:13.43	Larisha Huffman	Thank you.
00:31:13.44	Council Member Gloucester	Thank you.
00:31:13.49	Larisha Huffman	Me too. Thank you.
00:31:15.32	Mayor Sobieski	And no other questions, then thank you very much, superintendent. Right. Thank you so much. We'll now take public comment on the presentation.
00:31:24.38	Mayor Sobieski	On public comment on the presentation we just heard from the superintendent please turn if you remember the public in the audience please turn in a slip to our city clerk. sunshine I see you have your hand raised and if you're the only one we can recognize you directly. Is there anyone else, Mr city clerk.
00:31:40.39	Mr. City Clerk	On Zoom, we do have Kieran Culligan. Okay, let's go with you, Ms. Sunshine.
00:31:45.03	Mayor Sobieski	Thank you.
00:31:51.97	Sunshine	Hello, everyone. My name is Sunshine.
00:31:56.07	Sunshine	I can't tell you how grateful I am to have seen your presentation today.
00:32:00.34	Sunshine	because I've been asked to move. I'm in low-income housing across the way, and I had 12 years of plant growth there that I needed to move in three days. And being 84, it's very hard to do that in three days. But the garden teacher from your school came with a big van and took all of the plants so that they didn't have to go to the dump. And so I had not seen any of the pictures of your new campus to be, but I am going to go and visit my plants at some point. So she was wonderful, and thank you so much for helping me out. That's it.
00:32:39.89	Mayor Sobieski	Thank you very much.
00:32:42.54	Mayor Sobieski	On Zoom, Mr. City Clerk?
00:32:44.82	Mr. City Clerk	Gary and Culligan.
00:32:48.72	Kieran Culligan	Hi there. Good evening. Yeah, I'm Kieran Culligan. I have two young children in the school district.
00:32:53.73	Kieran Culligan	I'm also the board president of Rise Up 94965 Foundation, which is a all volunteer nonprofit that supports the school 100%.
00:33:01.95	Kieran Culligan	And I just want to thank Superintendent Huffman for doing this presentation tonight, for City Council for allowing time for it.
00:33:07.54	Kieran Culligan	Superintendent Huffman in her capacity, like can't lobby you officially to talk about Measure G, but I as a just member of the public can.
00:33:17.61	Kieran Culligan	Vice Mayor Cox talked about it takes a village, right? There's things that the district can do to raise those test scores and create an even better educational experience for kids. There's things that parents can do, and there's things that the community can do. And one of the things that the community could do would be to support Measure G. It is not easy to be a small school district. It is not easy to be a small school district in one of the highest cost of living places in California, if not the planet. And especially in the light of some really severe acute educational needs of kids who are coming out of war-torn countries. They're coming out of difficult family situations. And we really want to help them. We want to make it a great place. This school is amazing. Every time I'm on campus, it's just, it reminds me of how special it is. And I want it to create an even better outcomes for these kids. So please support, consider supporting Measure G and tons of great questions tonight. Thank you all.
00:34:14.66	Mayor Sobieski	No further public comment. Okay. Thank you. We'll close public comment then. I will move on to our next special presentation. This is Mr. Jonathan Carp-Ray from...
00:34:25.18	Mayor Sobieski	Climate Resolve is the lead presenter with a presentation on how to keep, how California communities can keep their cool is the title.
00:34:33.48	Mayor Sobieski	but it's a responsive tour request for some discussion about pavement technology and how in our
00:34:40.94	Mayor Sobieski	paving, uh, repavement or infrastructure investment, we can be mindful of sustainability issues and, uh,
00:34:47.54	Mayor Sobieski	and other environmental issues. So Mr. Parfait, the floor is yours.
00:34:51.55	Jonathan Parfrey	Thank you, Mr. Mayor and members of Sausalito City Council. Our organization at Climate Resolve, I'm calling you from Los Angeles, we're very active in trying to help Californians keep cool during extreme high temperatures, extreme weather events. And I have to say, as someone who has visited Sausalito numerous times, I can tell you, your city is already a pretty cool place in every sense of the word. So congratulations to the great leadership in your town. And as I bring up some of these strategies, some of them may apply to your city, but some may apply to some neighboring cities within your region. Next slide, please.
00:35:42.57	Jonathan Parfrey	I just wanted to bring to your attention that
00:35:45.64	Jonathan Parfrey	Extreme heat, believe it or not, is the number one cause behind mortality and morbidity from any other weather event in the United States and by a wide margin. More people are killed and injured by extreme heat temperatures than from hurricanes, from tornadoes, from seismic events, from floods. And we've seen a lot of hurricanes and floods in the southeastern part of the United States. And extreme heat is even a more deadly climatic event than those. And just to give you a little bit of awareness in California, we're looking at some 3,900 deaths that have been identified by the Los Angeles Times, and that's six times higher than previous estimates. Thankfully, the state of California is standing up a new program out of the California Department of Public Health on syndromic surveillance, where they would gather information from various emergency rooms and trauma centers across the state and use that information to provide contemporaneous information during heat waves of how many people actually do need care.
00:37:21.64	Jonathan Parfrey	I just wanted to say that of all the places in the state that may stay cool most of the time, Sausalito is among them. But it's just a sign of your progressive city council that you want to learn more about this. And I applaud it. Next slide, please.
00:37:39.71	Jonathan Parfrey	Our organization is responsible for the building code upgrades in both the city of Los Angeles and the county of Los Angeles. And so through this new building code upgrade, there are now over 80,000 new cool roofs over the last 10 years. And that's a rather conservative estimate. We're pleased to say that this has been one of these low-cost interventions that, during an extremely warm day, can reduce electric use for refrigeration and also for air conditioning in our region. Next slide, please.
00:38:23.45	Jonathan Parfrey	And so what I lay out on these bullet points is some of the sort of specific building code targets, and then what some of those new targets might be. SR stands for solar reflectance. And that is something that is measurable. Next slide, please.
00:38:44.92	Unknown	measure.
00:38:49.54	Jonathan Parfrey	But our natural world also has its own form of solar reflectance. And so you can see that freshly laid asphalt
00:39:00.53	Jonathan Parfrey	has very little solar reflectance. In fact, it's less than 10% of the sunlight that strikes newly laid asphalt is actually reflected back into space. It is actually then converted from shortwave solar radiation into longwave heat, infrared radiation. And that poses a problem in the creation of both the urban heat island effect, but it also sends heat up into the atmosphere where it interacts with greenhouse gases and then is rebounded back to Earth. And so the very way that we have built our cities, I'm afraid, has been a very negative form of geoengineering over the last 150, 200 years. And there is a better way to be in greater harmony with the natural world, and it is to return to a kind of natural reflectivity, a natural albedo that is possible. I listed the Cool Roof Rating Council's website. It's the easiest to remember, coolroofs.org. This organization, located in Portland, Oregon, has conducted studies on virtually every kind of roofing material that is out there and has given them a solar reflective value, assigned that after three years of exposure, and then has also examined the thermal emittance of those same materials, both for the roofs as well as for various wall sidings and paints as well that people would have at their homes.
00:40:52.47	Jonathan Parfrey	Next slide, please.
00:40:54.82	Jonathan Parfrey	I wanted to tell you about a cool pavement project that we were involved in in Pacoima. Next slide.
00:41:03.44	Jonathan Parfrey	And Pacoima, if you look at the map on the left, is a very small neighborhood within the city of LA. It's part of LA.
00:41:11.75	Jonathan Parfrey	in the Northeast San Fernando Valley. And we worked with a company, GAF, which is the nation's largest roofing manufacturer, with their materials applied to 10 square blocks. And this included a LA Unified School District school, the Broadus Elementary School, and it also included a park called the Hubert H. Humphrey Memorial Park.
00:41:39.51	Jonathan Parfrey	Did you ever think I would be talking about Hubert H. Humphrey on this night of all nights? Well, there you go. Next slide, please.
00:41:47.88	Jonathan Parfrey	And I just wanted to share this image that the traditional asphalt that was on the ground on the left, that surface temperature is considerably warmer than the newly laid coating from the GAF company on the right.
00:42:06.37	Jonathan Parfrey	The thing that's amazing is that that coding on the right is actually pretty
00:42:11.65	Jonathan Parfrey	pretty dark tint to it. It's not this bright, glary material. Most of the solar radiation that strikes the Earth comes, it's not visible to the naked eye. It comes in the near-infrared band. And the product that GAF makes reflects not so much in the visible light spectrum, but its coatings have materials that reflect in the near-infrared band of the electromagnetic can't expect them. So it's actually. so much in the visible light spectrum, but its coatings have materials that reflect in the near infrared band of the electromagnetic spectrum. So it's actually kind of dark. Next slide.
00:42:45.28	Jonathan Parfrey	And here again is another image. There are currently studies on the pavement maintenance of these coatings that the company is asserting. And that's not my assertion, but it can prolong the life of the road for an additional eight years of use. And so there are cost savings from applying this coating as well. Next slide, please.
00:43:12.99	Jonathan Parfrey	we decided, let's find out if this stuff really works. And so we got funding to conduct a study, which was led by Dr. Haider Taha, who lives in Martinez, California, by the way, who used to be at Lawrence Berkeley National Lab. And he is the author of Cal EPA's Urban Heat Island Index. He's a very fine scholar and he helped design this project where we did a survey of the neighborhood through weather stations. There's an image on your left and on the right is through an electric golf cart, which was outfitted with various instruments It's measuring temperature, air temperature, surface temperature, and reflectivity. And the next slide, please. The results of this study by Dr. Taha has been published in a peer review journal. And this is what it says. It says that the coated area over the control area has reduced the temperature during heat waves by 3 and 1⁄2 degrees Fahrenheit. And that was air temperature, not surface temperature.
00:44:35.43	Jonathan Parfrey	And it also
00:44:37.77	Jonathan Parfrey	had no negative impacts on pedestrians. There's been some concerns that reflective pavements can bounce up solar radiation, it could attach itself to clothing and to skin and make people feel hotter. He found no such correlation with the product from GAF. Next slide, please.
00:45:01.52	Jonathan Parfrey	And so I wanted to
00:45:03.83	Jonathan Parfrey	bring to your attention that there are different kinds of new developments when it comes to pavement coatings. I was talking about the GAF street bond material that's available. It comes in a variety of different colors. So at the Hubert H. Humphrey Park, we did a basketball court in some really great colors. We had advice from our local rec and parks department in Los Angeles to stay away from certain gang colors. So we were very attentive to that. But the testimonials from that local park are exceptional. The young people playing on the court said that it used to burn through, the old asphalt would burn through their tennis shoes and would actually deteriorate their basketballs. And they're telling us that the cool material both is giving their shoes a longer life as well as the basketball, right?
00:46:04.09	Jonathan Parfrey	I never would have believed that as one of the findings, but that's what we found. There are a lot of food vendors in Pacoima, and they prefer to be on the streets where there is this cool material because they can stay open later, make a little bit more money, as these are frequently first-generation families in that community. The guard top material, by contrast, does reflect largely in the visible light spectrum. It is the product that has been embraced by the city of Phoenix because they want to move a lot of that solar radiation out of their cities. And the last product is Pavement Technology Inc., which is absolutely fascinating. They have materials that can photocatalytically interact with the surrounding air,
00:46:54.22	Jonathan Parfrey	eliminating CO2, yes, the basic ingredient of climate change, and it can eliminate NOx, nitrogen oxides, which when exposed to UV light converts into ozone, and it gets rid of volatile organic compounds, VOCs. It's kind of amazing product, and it has some reflectivity,
00:47:23.11	Jonathan Parfrey	but not as much as those two other products that I've mentioned.
00:47:26.69	Jonathan Parfrey	And there are very well new pavement technologies emerging, as well as cool roof technology emerging at all the time. Next slide.
00:47:39.40	Jonathan Parfrey	So the reason why my climate action organization is involved in this, it is to help communities. I think environmentalists are frequently seen as loving the natural world more than the two-legged critters. We want to help people. And so we felt it was really important to champion different interventions related to extreme heat temperatures that can help people. That's number one. Number two is that,
00:48:14.77	Jonathan Parfrey	We wanted to see if there was a way to improve the Earth's energy budget.
00:48:19.95	Jonathan Parfrey	overall.
00:48:21.70	Jonathan Parfrey	affecting basically the mechanisms undergirding what they call solar forcing or climate change. Next slide.
00:48:32.61	Jonathan Parfrey	And so here's an image. This is not Sausalito, folks. This is Las Vegas. So you can see the reflectivity of the desert surrounding Las Vegas compared with the sprawl of these new suburbs that are being built in Las Vegas. So you can see the dark asphalt and the dark roofs of that area. And so, as I mentioned earlier, we've kind of been involved in a,
00:49:02.41	Jonathan Parfrey	a geoengineering experiment in the wrong direction of converting sunlight into heat. Next slide.
00:49:11.81	Jonathan Parfrey	And so this is a NASA slide that basically describes the Earth's energy budget. We have sunlight coming in and it gets reflected by clouds. It gets some reflection from the surface of the Earth. And it's our goal that if we can keep the solar radiation in the short wave end of the electromagnetic spectrum, it then gets rebounded out into space, does not interact with the greenhouse gases in the atmosphere, and escapes into space. And it's a way of improving the Earth's energy imbalance that we have wrought with the presence of fossil fuels burnt and creating greenhouse gases in the atmosphere. Next slide, please.
00:50:08.91	Jonathan Parfrey	And so what if we, this is the wild question and there's a researcher whose name is Ruhl Hammerschlag out of Olympia, Washington. And he performed a study, again, published in a peer reviewed paper that said, what if we took all of America's roads and all of America's roofs and we made them all 20% more reflective?
00:50:34.32	Jonathan Parfrey	not a crazy amount, we're not putting mirrors anywhere, but just 20% more reflective
00:50:40.52	Jonathan Parfrey	what difference would that make in GHG terms, greenhouse gas terms? And here's what he found.
00:50:47.61	Jonathan Parfrey	He found that if we did that 20% more reflective on America's roof and roads, it would be the equivalent of 10 to 12 years of greenhouse gas emissions in the United States.
00:51:01.05	Jonathan Parfrey	Uh,
00:51:01.98	Jonathan Parfrey	And when you do this at scale, it can have a significant benefit in the fight against climate change.
00:51:08.90	Jonathan Parfrey	Next slide, please.
00:51:11.09	Jonathan Parfrey	And so our organization, that's a QR code,
00:51:15.53	Jonathan Parfrey	If you really want to nerd out and you want to read our white paper on the benefits of reflective materials in the climate fight, please scan that QR code and it'll take you to the white paper and you can print it up. And if you need to find a way to sleep at night, this will definitely help you.
00:51:40.26	Jonathan Parfrey	The thing I wanted to point out is that there, however, is no agency that is the proper home for governing albedo reflectivity. It doesn't exist. The California Air Resources Board that you would think would be the most likely home to issue regulations associated with this
00:51:59.00	Jonathan Parfrey	They're a chemistry agency. They were founded to deal with air contaminants.
00:52:05.65	Jonathan Parfrey	we're not talking about air contaminants. We're talking about physics and solar radiation. So it's presenting something of a quandary and how we can actually implement some of these strategies beyond voluntary action. Next slide, please.
00:52:21.48	Jonathan Parfrey	I don't want to, because I'm excited about the solar reflectivity, there in no way do I want to diminish the excellent other forms of dealing with extreme heat.
00:52:35.62	Jonathan Parfrey	tree shade.
00:52:37.22	Jonathan Parfrey	is amazing. And it is something that is always our first choice as an organization. If we can get trees planted in the right place to be a benefit to our communities, we're going to do that. That's really exciting. In other parts of the globe, they have green roofs, not cool roofs, but green roofs, where they have vegetation on top of roofs. I've visited Rotterdam in the Netherlands. They have an amazing green roof program there. The problem
00:53:12.32	Jonathan Parfrey	in California is that we have these damn earthquakes. And so imagine putting thousands of pounds of soil and adding even more weight in the form of water and vegetation on top of a roof. Every home would need to have just a massive amount of rebar in order to do that. And so our seismic conditions here kind of point in the direction of cool roofs over green roofs.
00:53:37.91	Jonathan Parfrey	So buildings and building shade, awnings, other forms of mechanical shading are just something we need to explore much more seriously. I happen to sit on the LA28 Sustainability Committee looking ahead to the Olympics. And so one of the things that we're really looking at is mechanical shading in certain parts of the city. And some of that shading might just be temporary. It's just ready to go up.
00:54:08.74	Jonathan Parfrey	You use it for a few weeks and then you take it away.
00:54:11.98	Jonathan Parfrey	Could be interesting.
00:54:13.46	Jonathan Parfrey	Water, as you well know, is the way a human body cools down from being overheated. And so the presence of drinking fountains, or as they're more recently called hydration stations, is actually an excellent amendment that a local government can do to help people stay cool. And last but not least, the urban heat island is made worse by the act of combustion. And some of you, I assume, have been in Los Angeles. You know that we have these great big freeways down here. We have literally millions of cars having little tiny explosions, internal combustion engines going all the time. And if you know the second law of thermodynamics, that energy doesn't just magically go away. It contributes to some degree. It's thought to contribute about a half a degree Fahrenheit to the air temperature in our region. Next slide, please.
00:55:18.11	Jonathan Parfrey	Okay, here I get controversial and forgive me for this, but what doesn't work, next slide, are cooling centers. Everyone loves the idea of a cooling center.
00:55:26.04	Unknown	Thank you.
00:55:29.59	Jonathan Parfrey	but nobody goes to cooling centers. This is in Los Angeles. It's a big rec center with a bunch of
00:55:38.19	Jonathan Parfrey	folding, metal folding chairs in the middle of it. Does this look appetizing? Does this look like something you would like, oh gosh, I can't wait to go to a cooling center. And you're alone in that big room with those big metal chairs. It's not a lot of fun. And there are much better strategies. Next slide, please. And this is one I took just two weeks ago when we had our last heat wave in Los Angeles and they opened up the center. It's Jim Gillian Park off of La Brea near the Baldwin Hills, if you happen to know the area. Just empty. Lovely people, though. I mean, the park staff are great. And you walk outside and there's a bunch of people sitting underneath the trees. That's where people want to be. They want social connection. They want to be in the presence of nature. They're
00:56:23.57	Jonathan Parfrey	This stuff isn't working.
00:56:25.21	Jonathan Parfrey	Anyway, next slide.
00:56:27.05	Jonathan Parfrey	And so I just wanted to thank you for the opportunity to talk a little bit about extreme heat. For Sausalito, I was at a meeting with AARP today, having a meeting on extreme heat. And I mentioned that I was going to be talking with you good people tonight. And they said, oh, my God, we love Sausalito. They're one of our cities that we love working with and improving the quality of life for California. So I want to thank you for your good work. And if you ever need to reach out and talk about cooling strategies, Climate Resolve is here. We're around. Thank you.
00:57:04.44	Jonathan Parfrey	Thank you.
00:57:04.46	Mayor Sobieski	You know, I guess I'll introduce Bill. So Bill Hines has been working with Jonathan the past week to bring these concepts to any future paving issues here in Saucon. So Mr. Hines.
00:57:16.24	Bill Hines	Thank you very much.
00:57:18.06	Bill Hines	Alfred, could we bring up those slides?
00:57:23.38	Bill Hines	So I'm Bill Hines from SWA, principal and landscape architect. We're an employee-owned international design firm with eight offices headquartered right here in Sausalito.
00:57:35.09	Bill Hines	If you could go full screen on that one, Control-L, and next slide.
00:57:43.56	Bill Hines	So tonight I was asked to add to Jonathan's presentation in terms of applicability to Sausalito.
00:57:43.68	Unknown	THE FAMILY.
00:57:43.74	Unknown	Thank you.
00:57:43.78	Unknown	with the
00:57:49.70	Bill Hines	Why does it matter?
00:57:51.29	Bill Hines	The city maintains 26 miles of road over 3.3 million square feet of pavement, which is over 75 acres. And in 2023, the city did a study that valued our roads at one hundred and six million dollars.
00:58:09.70	Bill Hines	They recommended spending $1.8 million a year to maintain the mostly fair pavement and to keep that from deteriorating.
00:58:19.03	Bill Hines	So this is a critical piece of infrastructure that's going to require investment. Next slide.
00:58:27.04	Bill Hines	We can skip this one.
00:58:30.17	Bill Hines	So today I'm going to talk about some basic strategies for pavement design. The first one is right sizing pavement. The second one is that materials matter. And the third is that you should design with landscape and living infrastructure.
00:58:46.52	Bill Hines	Next slide.
00:58:49.67	Bill Hines	Right sizing pavement, we know that wider streets increase vehicle speeds and decrease pedestrian safety. It's a proven fact. Narrow roads reduce crossing distance.
00:59:01.77	Bill Hines	Most people don't know that pavement area also drives stormwater treatment requirements. More pavement creates more stormwater runoff that requires that collects more pollutants and those are discharged into the bay or our aging sewer system.
00:59:19.09	Bill Hines	It also costs more to maintain over the course of its life cycle. And it puts your city in the realm of cars instead of sidewalks and landscape.
00:59:31.62	Bill Hines	Next slide.
00:59:34.78	Bill Hines	The key takeaway here is that right sizing pavement reduces maintenance costs in perpetuity while providing more space for trees, sidewalks, and other green features. The photo there is Pine Street. And what you're looking at is a center section that's paved in concrete with two outboard sections that look like they're paved in asphalt.
00:59:55.45	Bill Hines	When I look at that section, it looks like you could probably drive three lanes of traffic in between the parked cars in the middle of the street.
01:00:02.59	Bill Hines	Point is that there's a lot of extra space in the paving section.
01:00:08.41	Bill Hines	Next slide.
01:00:10.54	Bill Hines	San Francisco has a program to construct sidewalk gardens and increase pervious area. Alameda is a community that is currently working on a park project. And the name of that park project is called Depave Park.
01:00:10.64	Unknown	different.
01:00:23.90	Bill Hines	And that's how seriously they're taking their sustainability ethos.
01:00:30.28	Bill Hines	This is a typical street in Sausalito in our downtown. Could be pine, could be locust. Let's just say it's locust for the purpose of discussion today, because that's one of the next streets that's going to be repaved from end to end.
01:00:46.08	Bill Hines	The existing street section consists of a 60 foot right away with 40 feet of street in the middle.
01:00:53.57	Bill Hines	go to the next slide, you'll see what the minimum effective dose of street in order to fulfill the mission of conveying cars and parking cars.
01:01:04.17	Bill Hines	The work that's currently done in 40 feet of street could be done in 32 feet.
01:01:08.52	Bill Hines	that leaves eight feet left over.
01:01:10.80	Bill Hines	That's 20% of the street area that's not necessary. You could decide to do several things with that. This particular sketch just shows adding new pervious areas adjacent to sidewalks, which could be the idea of a parkway strip, which brings landscape to the streets and reduces the amount of paving that needs to be repaved.
01:01:36.13	Bill Hines	Next slide.
01:01:41.98	Bill Hines	So as I mentioned, Locust is the next street to be repaved in Sausalito. It could be done with 32 feet of pavement. That allows 20 feet for emergency vehicle circulation.
01:01:56.55	Bill Hines	And it still allows room for parking. So that's a 20% reduction by virtue of a road diet.
01:02:05.96	Bill Hines	Next slide, please.
01:02:09.66	Bill Hines	So the second topic is that materials matter.
01:02:13.98	Bill Hines	Pavement's a key contributor to heat island effect.
01:02:17.68	Bill Hines	91% of our downtown is paved, mostly in asphalt.
01:02:21.45	Bill Hines	Asphalt is the worst for heat absorption, but can be coated to mitigate it.
01:02:26.53	Bill Hines	Porosity is another consideration. Pervious paving will typically need to be sub-drained in Sausalito in the Bay Area. And pervious paving can be used in tandem with planting and sidewalks and parking to increase porosity for healthier trees.
01:02:44.12	Bill Hines	Next slide.
01:02:46.61	Bill Hines	That's a picture of downtown and the red areas are currently paved and the green areas are landscape areas.
01:02:57.20	Bill Hines	Next slide.
01:03:01.36	Bill Hines	So there are a number of strategies that can be used over asphalt areas. Jonathan described several of these surface coating options, which can also be used to treat pollutants. As he mentioned, some of the newer coatings are actually able to break down carbon dioxide.
01:03:17.14	Bill Hines	In addition to other harmful things.
01:03:20.52	Bill Hines	But there's an opportunity for placemaking
01:03:23.32	Bill Hines	and making something colorful and vibrant and actually treating the paving surface as a piece of art.
01:03:30.81	Bill Hines	Next slide.
01:03:33.51	Bill Hines	There's also the possibility, if you want to dig a little deeper, thinking about how you can integrate landscape and pervious paving into these components. So these are six different examples of different parking surfaces that have integrated tree planting that feature pervious pavements. And this allows you to fulfill the mission of parking cars, shading pavement.
01:04:01.32	Bill Hines	and creating a healthy environment for the trees to live in.
01:04:07.82	Bill Hines	Next slide.
01:04:11.06	Bill Hines	This is a parking lot that I've worked on in my career. And I think the point with this slide and the next slide is that these parking lots can be
01:04:22.31	Bill Hines	quite beautiful in fact. They don't have to look like a normal parking lot.
01:04:26.35	Bill Hines	They can feature these highly reflective materials.
01:04:29.10	Bill Hines	and have integrated planting,
01:04:31.73	Bill Hines	bioretention and stormwater treatment.
01:04:37.26	Bill Hines	So.
01:04:38.75	Bill Hines	Key takeaways here.
01:04:40.86	Bill Hines	Thank you.
01:04:40.98	Bill Hines	Thank you.
01:04:41.25	Bill Hines	are that roads will typically need to be asphalt or concrete for durability.
01:04:46.29	Bill Hines	The negative aspects of asphalt can be mitigated.
01:04:49.92	Bill Hines	Low carbon concrete mixes can significantly reduce embodied carbon without reducing performance of pavements,
01:04:56.86	Bill Hines	Pervious paving
01:04:58.04	Bill Hines	may not be suitable for certain applications such as heavy vehicle traffic,
01:05:02.48	Bill Hines	and are more costly than typical road surfaces. But some of these premium pavement choices can be reserved for pedestrian areas and multi-use spaces where they can be coordinated with landscape, which leads me to the last topic and next slide.
01:05:24.85	Bill Hines	Designing with landscape and living infrastructure.
01:05:25.14	Unknown	And you know,
01:05:28.53	Bill Hines	So...
01:05:30.22	Bill Hines	We actually have the ability to design streetscapes with integrated landscape and proper tree wells.
01:05:38.37	Bill Hines	Part of this is involves selecting the right tree and maintaining trees and landscaping.
01:05:45.09	Bill Hines	and using landscape solutions for stormwater treatment.
01:05:50.43	Bill Hines	If you recall, our new bioretention basin that's being installed in parking lot one is doing just that.
01:05:58.21	Bill Hines	So this is a strategy that achieves less pavement, more shade, less pollution, and a more healthy community.
01:06:05.74	Bill Hines	Next slide.
01:06:09.91	Bill Hines	Here are a couple examples looking along Bonita Street. And what you're seeing is a sidewalk with a very narrow planting strip. And in this case, it looks like we have a few volunteer oak trees.
01:06:10.03	Unknown	Yeah.
01:06:22.67	Bill Hines	there's really not adequate space for those trees within the streetscape.
01:06:27.26	Bill Hines	If we looked at reducing the amount of pavement in the streetscape, we could give that space back to the trees.
01:06:32.96	Bill Hines	Next slide.
01:06:36.86	Bill Hines	If we look at Bridgeway, it's a very similar sort of configuration where these trees have very little space for their roots to fan out. And the result is that the trees will lift curbs and pavement. Next slide.
01:06:54.64	Bill Hines	This is a tree well that has already been mitigated. You can see fresh concrete poured around the base of that tree. The pavement was lifted at one point, but the decision was made to put back exactly the footprint of the opening that was there previously, which effectively chokes the tree with enough time. Next slide.
01:07:17.21	Bill Hines	So this is an idea about how we can take an existing street like Locust, next,
01:07:23.35	Bill Hines	Think about how we could add more pervious area street section. Next.
01:07:31.06	Bill Hines	Think about how we might add trees to that section.
01:07:33.96	Bill Hines	Thank you.
01:07:34.43	Bill Hines	next.
01:07:36.82	Bill Hines	Think about how we can add bioretention and stormwater treatment to these areas if we want or need to. Next.
01:07:46.16	Bill Hines	which can also happen with trees as a part of a complete streetscape.
01:07:52.53	Bill Hines	Next slide.
01:07:56.71	Bill Hines	This is kind of an overview of stormwater treatment, looking at quantity control and quality control.
01:08:03.19	Bill Hines	with a couple of studies that have been pulled from New Haven, Connecticut, which has made a pretty significant program to incorporate bioretention. Paris, France, where the mayor and Hidalgo was given a ULI visionary leadership board for her work in eradicating extraneous pavement. And, you know, some of the work that's being done in Indianapolis, Indiana, where they're leading the charge and incorporating over eight acres of planted ecosystem into their urban framework. Next slide.
01:08:38.97	Bill Hines	So the key takeaways here, if we're designing with landscape and living infrastructure,
01:08:49.73	Bill Hines	Excuse me. Sausalito has acknowledged the benefits of complete streets. You guys have actually adopted this idea about sustainability as a policy and building these functional streetscapes.
01:09:10.64	Bill Hines	So,
01:09:11.92	Bill Hines	The message is that Sausalito can be a leader.
01:09:16.82	Bill Hines	We can rethink our streets and remix what we already have by looking at what the right size of street widths are,
01:09:25.39	Bill Hines	by employing different materials and coatings in order to work with what we have and build new infrastructure that's more suitable to urban conditions.
01:09:39.43	Bill Hines	And we can use that to design complete streets that integrate landscape, trees, and stormwater management into one comprehensive section.
01:09:50.36	Bill Hines	Next.
01:09:52.78	Bill Hines	So with that, I'll take your questions.
01:09:57.22	Mayor Sobieski	Thank you. Are there questions for Mr. Parfait or Hines on any of this?
01:10:02.80	Council Member Coleman	I'll go to things. Thank you, Bill, and thank you, Jonathan. And thank you to the mayor and the vice mayor of the Agenda Setting Committee for picking up my excitement around this and extending it to include Bill as well. I think this was really informative. If done correctly, it's not only good for our city's climate goals and leadership and the community, but also for our bank account, because ultimately it's meant to preserve infrastructure. I was reminded of a friend who is the head of sustainability up in Vancouver, and they had an atmospheric river two weeks ago, and she shared a bunch of photos of how they had created this whole rainwater management system in the middle of the street. My only question for you, that's fantastic. Jonathan, thank you. I get to see this again. Really appreciate the art of what is possible. And Bill, thank you for taking specifics and showing us how it fits the Sassetto. Can we just get a copy of your presentation? I want to make sure that the city manager and members of staff have that, and maybe it's an opportunity to start incorporating that into our capital improvement program. Thank you.
01:11:07.87	Mayor Sobieski	Any other questions?
01:11:10.96	Mayor Sobieski	Okay, please.
01:11:12.39	Mayor Sobieski	Talk to my boss.
01:11:13.76	Council Member Gloucester	Thank you. I really appreciate anyone that can nerd out about climate and pavement, like my colleague, Councilmember Kellman. So I really enjoyed hearing from both of you, and I appreciate that we got to
01:11:23.92	Council Member Gloucester	To get this perspective, I'm wondering what are next steps from you, for example, Bill, in helping us to incorporate some of these ideas into our capital improvements plan if we wanted to do that, for example? And is this a project that maybe Saucelito Beautiful could help us with, or what would you suggest we want to start taking action on some of these ideas?
01:11:39.70	Unknown	them.
01:11:39.81	Unknown	Thank you.
01:11:39.86	Unknown	Thank you.
01:11:49.10	Bill Hines	Yes. So this presentation is meant to be kind of a conversation starter. And it's not meant to solve all your problems. I think in terms of next steps, it would make sense to look at the list of the next slew of roads to be repaved. As I mentioned, Locust is one of them. And do an analysis to see what we really have to gain by paving the complete section of the road.
01:12:17.95	Bill Hines	Because if we can reduce 20% of the road with, obviously, that would require some redesign and rethinking. Something has to go in that space. But you're saving 20% for repaving over the cost of the road in perpetuity.
01:12:35.94	Bill Hines	So from that standpoint, it makes a lot of sense. And we're currently in a mode of examining sustainability and adaptations with the Sea Level Rise Master Plan for Sausalito. And I think what the design team on that project would tell you is that anything that you can address in terms of stormwater as a smaller solution, a low-impact solution, something that's upstream from everything collecting at the bottom of the watershed you're just going to be better off a smaller solution, a low impact solution, something that's upstream from everything collecting at the bottom of the watershed, you're just going to be better off in situations of extreme weather. You know, when the atmospheric river comes to town, it's going to make the community more resilient. So I would really target looking at the street widths of the next roads to be repaved. And you'll learn something from those that can be applied to future projects in terms of developing that right section.
01:13:28.25	Council Member Gloucester	And have you worked with my promises in the last question? Sorry. Have you worked with other municipalities who have been able to and maybe this is a Jonathan question, get grant funding for these feasibility, like these assessments to start planning?
01:13:41.28	Bill Hines	I'm sure grant funding is available to do these assessments.
01:13:44.30	Council Member Gloucester	Okay.
01:13:44.76	Council Member Gloucester	Great. Thank you. I really appreciate it. Thank you again.
01:13:47.83	Council Member Gloucester	Thank you.
01:13:47.98	Mayor Sobieski	Any other questions?
01:13:49.80	Mayor Sobieski	All right. We'll take public comment.
01:13:50.97	Mr. City Clerk	I'm not.
01:13:51.03	Mayor Sobieski	this.
01:13:51.39	Mr. City Clerk	Thank you.
01:13:53.21	Mr. City Clerk	We do have somebody on Zoom, Jory Timms.
01:14:01.53	Jody Timms	Good evening, Mayor and Council Members of Sausalito. I'm Jody Timms. I'm actually the chair of the Fairfax Climate Action Committee. And I just really want to thank you for this presentation and to thank Council Member Kelman for mentioning that Jonathan would be here and have this presentation at the recent Resilient Neighborhoods Party.
01:14:23.60	Jody Timms	But as part of the, you know, all of our municipal caps, our climate action plans, talk about low albedo products and low carbon concrete. And I've been waiting a long time to see what are some of these products, who's using them, what's happening. And so I'm just delighted to have watched what you had to say, Jonathan, and also Bill, just these incredibly creative ideas and leading edge, but not so complicated and so reasonable.
01:14:54.18	Jody Timms	solutions and products that are out there for us.
01:14:58.25	Jody Timms	especially given the
01:15:00.80	Jody Timms	Bad news we often hear around what's happening around climate. It's just super inspiring to hear this. And I want to congratulate you, Sausalito. You have inspired me. And I'll be passing on some of the information, well, much of this information to the other cities. Five of the cities in the county of Marin have advisory committees like your sustainability committee, like our Fairfax Climate Action Committee. We meet monthly and we talk about ideas we're learning about. and have advisory committees like your sustainability committee, like our Fairfax Climate Action Committee. We meet monthly and we talk about ideas we're learning about, what each city is doing, how we can cross pollinate and inspire each other and move all of this action along to address climate change. So I'll be sharing a lot of these ideas there. And I just really want to thank you again for your presentation and for hearing about it and then being able to watch it. So right on. Good work. Thank you so much.
01:15:51.76	Mr. City Clerk	Any other public comment, Mr. Yes, we have a bat mug to go.
01:15:58.90	Ms. McDaniel	Good evening, can you hear me all right?
01:16:00.92	Mayor Sobieski	Yes, we can. Go ahead, Ms. McDaniel.
01:16:02.42	Ms. McDaniel	Thank you. So I too would like to say thanks for these really interesting presentations. Now here in the city of Sausalito, as everyone knows, we have quite a
01:16:12.48	Ms. McDaniel	a web of streets that are narrow and wide and all of them need attention.
01:16:18.08	Ms. McDaniel	Our primary concern is always the ability for first responders to get through
01:16:23.25	Ms. McDaniel	when they need to get through.
01:16:24.94	Ms. McDaniel	This has always been an impediment.
01:16:27.06	Ms. McDaniel	It continues to be an impediment
01:16:29.36	Ms. McDaniel	and especially along Bridgeway, which is our
01:16:31.94	Ms. McDaniel	It should be our showcase corridor. It's the one road.
01:16:35.28	Ms. McDaniel	that connects the town north to south
01:16:37.74	Ms. McDaniel	in every possible way.
01:16:39.78	Ms. McDaniel	And yet we still fight over, are we going to keep this median or get rid of it?
01:16:43.92	Ms. McDaniel	what happens to emergency response or not. And yet all the while, when you think about, except for our beautiful, stunning natural views,
01:16:52.36	Ms. McDaniel	We're really not doing a heck of a lot or as much as we could do.
01:16:56.63	Ms. McDaniel	the good work of Bridgeway Beautiful notwithstanding, or Sausalito Beautiful notwithstanding. But there's still a great deal more that we can do to improve our green spaces.
01:17:06.70	Ms. McDaniel	So I'm really glad that we have SWA in our town because they have proven to be such a valuable asset.
01:17:13.11	Ms. McDaniel	Tonight's presentation, I think, is a good example of that. Thank you so much.
01:17:18.28	Mr. City Clerk	Thank you.
01:17:19.52	Mayor Sobieski	you
01:17:19.54	Mr. City Clerk	Thank you.
01:17:19.59	Mayor Sobieski	Anyone else?
01:17:19.91	Mr. City Clerk	you
01:17:20.32	Mr. City Clerk	No further public comment.
01:17:21.35	Mayor Sobieski	All right, thank you very much. We will now move on to our consent calendar agenda. These are items considered generally non-controversial and can be passed with one vote, but any city council member can request that they be removed.
01:17:34.38	Mayor Sobieski	from the consent calendar and heard as a item later in the day the items are 3a adopt a resolution acknowledging the epidemic of loneliness and isolation in older adult communities and committing to continued support for programs and services that promote the social determinants of health and enhance the well-being of older residents 3b receive and file Sausalito Police Department's third quarter year date report 2024 3c receive and file the shoreline adaptation plan update 3d adopt a resolution of the city council of sausalito accepting the north street steps repair project at a total cost of 573 000 from reserve funds stair fund capital fund measure all fund and direct the city engineer to file a notice of completion
01:18:16.78	Mayor Sobieski	Thank you.
01:18:16.83	Unknown	three.
01:18:17.15	Mayor Sobieski	E, adopt a resolution of the city council and the city of Sausalito, accepting the Woodward
01:18:25.34	Mayor Sobieski	avenue sewer main replacement project with a total cost of three hundred six thousand dollars from the sewer fund and direct the city engineer to file a notice of completion 3f adopt a resolution authorizing the city manager to execute the transportation authority of uran county a fiscal year 2427 accepting measure b funding from the coloma street safe routes to school program in an amount of 102 752 dollars 3 adopt a resolution authorizing the city manager to execute a maintenance and operations agreement with the city of sausalito marin city sanitary district to support the cost of one full-time equivalent per physician in an amount estimated to be 268 000 from sewer enterprise 3h resolution authorizing the city manager to execute a contract as approved by the city attorney with ricotta for an amount not to exceed 76 857 dollars for the salcedo police department funded by the cops state police grant as a budget expenditure for 24 25 and 3j adopt and receive and file the september 2023 cars report
01:19:34.98	Mayor Sobieski	I'll come back to the minute since it appears I missed those, but let's just do the consent calendar first. And is there anyone who answers to remove one of the consent calendar items?
01:19:44.97	Mayor Sobieski	Thank you.
01:19:45.68	Mayor Sobieski	If you do.
01:19:47.76	Councilmember Hoffman	Yes, I'd like to remove item 3D, which is the North Street stairs completion.
01:19:53.49	Mayor Sobieski	3D will become the last business item of the night. Anyone else?
01:19:59.79	Mayor Sobieski	Okay, let's take public comment, please, on 3A through 3I, except for 3D. That public comment on that item will be later in the evening.
01:20:09.35	Mr. City Clerk	We have Sybil Boutelier.
01:20:17.45	Unknown	Good evening, Mayor, Vice Mayor, Council members. I just want to make a real quick couple of comments about 3A, the resolution on isolation. I thought you might be interested in a few data points that are countywide. The Commission on Aging just finished a needs survey of older adults. And since 2019, older adults are expressing elevated levels of concern in all areas. about one-third, these are just a few top-line points, one-third of all the words. Older adults are expressing elevated levels of concern in all areas. About one third, these are just a few top line points, one third of older adults feel isolated or lonely.
01:20:52.74	Unknown	There are so many concerns that have risen in people's minds, the cost of living. 47% of those surveyed said it's difficult to live on their total household income. More than 30% say that they eat alone most of the time. And this causes isolation and is a big cause of isolation and depression and bad health outcomes. In South Salido, we have some fantastic programs. South Salido Village, the Edgewater Seniors, which the city has supported for some 50, 60 years, has fabulous socialization programs. And these are the kind of programs that have been called out in terms of thanking the city for supporting them and asking them to continue. And it's not necessarily financial support. Most of these have very little, if any, city financial support. But there's a spirit of support for seeing that everybody feels included. Everybody has the best quality of life here in Sausalito. I think we can be proud of that.
01:22:07.43	Unknown	But we still need to be aware
01:22:09.47	Unknown	that there is an epidemic of social isolation. We can't get to everybody yet and help them be part of the community, which is our goal. Thank you. Thank you.
01:22:22.48	Mr. City Clerk	Sunshine.
01:22:32.91	Sunshine	Good evening again. I was not anticipating being up here speaking tonight. I was, but here I am.
01:22:39.86	Sunshine	um,
01:22:40.71	Sunshine	I've been evicted from my place. I'm in senior housing.
01:22:44.82	Sunshine	And I've lived there 12 years. There have been eight different managers in the 12 years, and we never know what to expect is coming our way. And I did not expect this. I'm the one that helps everybody because I'm still mobile and I still drive.
01:23:01.94	Sunshine	Today we had a washer and dryer installed.
01:23:06.15	Sunshine	The dryer is put in backwards with the door opening towards the entrance, and the washer has water accumulating in it. We don't know quite why yet.
01:23:15.91	Sunshine	The place is so neglected
01:23:18.61	Sunshine	And one manager has gotten to be worse than the next.
01:23:23.55	Sunshine	And, um,
01:23:25.60	Sunshine	I don't know. I mean, I don't know. I had letters of recommendation, you know, let her stay. We want her. She helps us. And I wasn't allowed to present any of that.
01:23:36.41	Sunshine	because it was just a matter of settle with the owners.
01:23:42.47	Sunshine	And so I'm right now not knowing quite what I will be doing, where I will be going. I'm 84.
01:23:50.98	Sunshine	I'm working on a heart condition.
01:23:53.86	Sunshine	And I just need some support and figure out what is the city doing to make sure that these
01:24:00.88	Sunshine	senior residences
01:24:02.79	Sunshine	not being, you know, that were not being harassed. I went to see about senior abuse, told crime had to be committed before you could report senior abuse. So I got
01:24:16.20	Sunshine	I got parking permits. I've helped everybody out for 12 years.
01:24:22.07	Sunshine	and I cannot figure out why I was targeted.
01:24:25.18	Sunshine	But I was.
01:24:26.51	Sunshine	And so I just need any help that any of you can think of. Thank you very much.
01:24:32.12	Mayor Sobieski	Thank you.
01:24:32.15	Mr. City Clerk	Thank you.
01:24:32.17	Mayor Sobieski	Thank you.
01:24:32.20	Mr. City Clerk	Thank you.
01:24:32.25	Mayor Sobieski	Thank you.
01:24:34.41	Mayor Sobieski	Any other public comment?
01:24:35.49	Mr. City Clerk	We have Lorna Newland.
01:24:35.54	Mayor Sobieski	We have...
01:24:47.98	Lorna Newland	Hello, I'm Lorna Newland. I'm a Saucedo resident for 30 years. I live in Whiskey Springs. I cross every day to the MLK site to my studio, and I walk down the Tamales Pass and cross Coloma. And I'm here to speak on 3F. I was here in 2020 when this came up with, I believe it was the Pedestrian and Bike Coalition. We're still needing a crosswalk there. It's pretty dangerous crossing the street. I look both ways and then both ways again. Unfortunately, people do speed on Coloma, and they also speed right through the parking lot, and I've gone...
01:25:24.28	Lorna Newland	Blue in the face, sending letters to city council, probably way before your time. I've been a tenant there for 19 years, but I've kind of given up on certain things. However, the main issue that I noticed when reading the consent calendar was it talked about a flashing beacon. And I spoke against that in 2020, that those lights that flash there, there are homes that look out there. My studio windows look right at Coloma Street and that would,
01:25:56.37	Lorna Newland	I don't think the flashing beacons are necessary and I would strongly oppose that. Also, I read that they're gonna put a sidewalk
01:26:04.79	Lorna Newland	along the fence, which the fence should be replaced because it's pretty rusty. But on the other hand, there is that lovely walkway on the inside of the park.
01:26:13.99	Lorna Newland	So why do we need a sidewalk if the children are mostly, you know, if it's school kids, they're walking around the field and then going that way? So that is just a comment, especially after Mr. Hines was talking about concrete and all that. Do we really need a sidewalk when there is a walkway just on the other side of the fence? But mostly it's about the lights. Thank you.
01:26:33.23	Mayor Sobieski	Thank you.
01:26:34.41	Mayor Sobieski	Anyone else, Mr. City Clerk?
01:26:37.65	Mayor Sobieski	Oh, sorry, I didn't see you, Vice Mayor Cox, you have your hand raised?
01:26:40.96	Mayor Sobieski	You need to unmute yourself.
01:26:42.71	Vice Mayor Cox	Carolyn Gallagher, Yes, thank you, I wanted to propose I don't want to pull these items, but I wanted to propose two changes to two of the resolutions were being asked to approve this evening.
01:26:55.10	Unknown	Please go right ahead. If I might.
01:26:55.39	Vice Mayor Cox	If I'm not.
01:26:56.04	Vice Mayor Cox	All right, so for the...
01:27:00.50	Vice Mayor Cox	Um,
01:27:02.03	Vice Mayor Cox	Operations and maintenance agreement,
01:27:04.28	Vice Mayor Cox	The staff report says that we're approving an amount not to exceed $268,000, but the resolution says both in the title and in the final report.
01:27:17.29	Vice Mayor Cox	Now, therefore, that the amount is estimated to be in excess of $268,000. And so I think the resolution needs to be revised.
01:27:26.38	Vice Mayor Cox	to comport with the staff report so that the amount we're paying for the full time equivalent position for Sausalito
01:27:33.19	Vice Mayor Cox	Marin City Sanitary District does not exceed
01:27:36.19	Vice Mayor Cox	$268,000 rather than we are approving an amount in excess of $268,000.
01:27:46.84	Vice Mayor Cox	The other change that I'm recommending is to the resolution for
01:27:53.89	Vice Mayor Cox	The
01:27:55.44	Vice Mayor Cox	item.
01:27:56.59	Vice Mayor Cox	three
01:27:58.58	Vice Mayor Cox	H.
01:27:59.59	Vice Mayor Cox	The title of the resolution says not to exceed 76,857 and the quote is for 76,857 but nowhere in the resolution does it say that it will not exceed 76,857 nor.
01:28:16.06	Vice Mayor Cox	Does the end user agreement with for Cata say that it will not exceed 76,857 and I don't believe a quote.
01:28:24.40	Vice Mayor Cox	without any enforcement language is enough to protect the city. So I would like to recommend adding
01:28:31.71	Vice Mayor Cox	a provision to the resolution that says
01:28:34.22	Vice Mayor Cox	that the amount to be paid to
01:28:36.84	Vice Mayor Cox	For a Cata is not to exceed 76,857.
01:28:41.19	Mayor Sobieski	And those are my two. To adopting those two changes.
01:28:44.38	Mayor Sobieski	Okay.
01:28:45.60	Mayor Sobieski	consider them adopted as part of the motion to
01:28:48.31	Mayor Sobieski	approve the consent counter. Is there any other public comment Mr.
01:28:51.27	Mayor Sobieski	There's none. So I make that motion with those changes.
01:28:54.29	Council Member Coleman	Second, your motion, I would like to just note sunshine's comments and i'm not sure city manager if it's you who might give a call over at yah who proudly displays B street housing on its website as being a all encompassing senior care but maybe simple you can give us some guidance and work with the city manager to see how we might be most helpful in this matter, we appreciate it.
01:28:54.61	Mayor Sobieski	Second.
01:29:20.81	Mayor Sobieski	Okay, is there a second to the motion?
01:29:22.79	Mayor Sobieski	I second it.
01:29:23.82	Mayor Sobieski	Okay, motion made seconded, all in favor say aye. Oh, I guess we do roll call, sorry, because of our vice mayor being remote. So roll call the vote.
01:29:26.06	Unknown	I'll be right back.
01:29:31.77	Mr. City Clerk	I think I'm so good.
01:29:32.14	Mr. City Clerk	I remember.
01:29:32.29	Mayor Sobieski	blasting.
01:29:33.08	Mr. City Clerk	Thank you.
01:29:33.11	Council Member Gloucester	you
01:29:33.13	Mr. City Clerk	.
01:29:33.17	Council Member Gloucester	Yes.
01:29:33.96	Mr. City Clerk	Councilmember Hoffman.
01:29:36.78	Mr. City Clerk	Councilmember Kelman? Yes.
01:29:38.82	Mr. City Clerk	Vice Mayor Cox.
01:29:40.17	Mr. City Clerk	Yes.
01:29:41.65	Mayor Sobieski	Yes. Well, now we'll go back to item two, which is adoption of the action minutes from September 17 and October 15.
01:29:48.17	Mayor Sobieski	Is there a motion to approve these? I'm sorry. We'll take public comment, please, first on the minutes. Any public comments?
01:29:54.41	Mr. City Clerk	Seeing none.
01:29:55.24	Mayor Sobieski	Thank you.
01:29:55.85	Mayor Sobieski	Okay, we'll close public comment. Is there a motion?
01:29:59.81	Mayor Sobieski	I'll move to approve the action minutes of September 17th and October 15th, 2024. Is there a second?
01:30:05.60	Council Member Gloucester	Thank you.
01:30:05.62	Mayor Sobieski	second.
01:30:05.90	Mayor Sobieski	Thank you.
01:30:06.14	Mayor Sobieski	Okay?
01:30:06.83	Mayor Sobieski	Call the roll, please, Mr. City Clerk.
01:30:08.76	Mr. City Clerk	Council member Blastin.
01:30:10.09	Mayor Sobieski	Yes.
01:30:10.32	Mr. City Clerk	Councilmember Hoffman
01:30:12.47	Mr. City Clerk	Yes.
01:30:12.53	Mayor Sobieski	Yes.
01:30:12.79	Mr. City Clerk	Councilmember Kelman? Yes. Vice Mayor Cox?
01:30:14.38	Councilmember Hoffman	Thank you.
01:30:14.39	Mayor Sobieski	Yes.
01:30:16.77	Mayor Sobieski	Yes.
01:30:17.02	Mr. City Clerk	you
01:30:17.41	Mr. City Clerk	and Marisol Bieski.
01:30:18.44	Mayor Sobieski	Yes.
01:30:19.44	Mayor Sobieski	I will now move on to the business items. The first item of 5A has been pulled by city staff and will perhaps appear at a future agenda. However, we will take public comment on 5A. Is there any public comment? Seeing none.
01:30:31.91	Mr. City Clerk	Right.
01:30:33.46	Mr. City Clerk	Oh, sorry.
01:30:34.03	Mayor Sobieski	we do have one person 5a this is okay
01:30:36.65	Mayor Sobieski	It has been pulled from the agenda, FYI.
01:30:39.23	Mayor Sobieski	Okay.
01:30:40.11	Mayor Sobieski	Go right ahead. Go right ahead.
01:30:44.78	Mayor Sobieski	Please.
01:30:45.26	Lorna Newland	Hello, Lorna Newlin again. I was watching at home. I saw it was pulled. I decided to come to speak about the crosswalk and I'm happy to do public comment. I did email city manager and council. Again, resident for 30 years in Whiskey Springs. I've been a tenant at MLK for 19 years. I've been in business for 22 years. My first...
01:31:11.46	Lorna Newland	location was on Bridgeway.
01:31:13.72	Lorna Newland	I moved there and in the 19 years, I have probably had 12 different property managers.
01:31:23.06	Lorna Newland	Most of them have been either city staff. We've had somebody from HR, park and rec. We've had realtors. We haven't really had somebody who really did proper property management. Public works.
01:31:39.97	Lorna Newland	I like the public works guys, but they took two weeks to sheet rock two rooms for me to move in when I was approved by city council for my lease. Um,
01:31:50.98	Lorna Newland	Uh,
01:31:52.10	Lorna Newland	The public works says it's a industrial building. So I guess cleanly, I don't know what that means, but the bathrooms aren't clean.
01:32:00.27	Lorna Newland	I would invite anybody to come and look what the inside of that building looks like. I'm in the bus barn.
01:32:05.92	Lorna Newland	I think where the schools are on the other side, on ebb tide, are probably better maintained. The bus barn has not been.
01:32:13.58	Lorna Newland	Um, I, I,
01:32:15.45	Lorna Newland	Fully recommend Kimber Management becoming the property manager.
01:32:20.62	Lorna Newland	I think that what they're quoting is certainly less than what we were paying our last one, Mike Wagner, who
01:32:28.95	Lorna Newland	I'm sure he did things at other properties. I read about that, but not at...
01:32:35.47	Lorna Newland	MLK. I learned about this on Currents and nobody from city staff or anybody reached out to any tenant at MLK that this was being considered. So I do strongly recommend them. Thank you.
01:32:49.30	Mayor Sobieski	Thank you. Is there any other public comment? Babette McDougall. Oh, put her back up.
01:32:57.29	Mayor Sobieski	Yes or no?
01:32:58.64	Mayor Sobieski	Yeah.
01:32:59.02	Unknown	Thank you.
01:33:02.79	Unknown	Can you hear me?
01:33:16.79	Mr. City Clerk	Yeah, she's got to have one device on.
01:33:19.93	Mayor Sobieski	Mr. McGugle, it appears you have two devices, which is creating a feedback loop. Can you hang up on one of them and use the other for public comment?
01:33:27.05	Ms. McDaniel	Can you hear me now? Can you hear me now?
01:33:27.17	Unknown	Can you hear me now?
01:33:32.27	Mayor Sobieski	Right.
01:33:33.06	Mayor Sobieski	Yeah.
01:33:33.75	Ms. McDaniel	I don't think I have two missions open.
01:33:35.91	Mayor Sobieski	Okay, now it's working, so please go ahead.
01:33:36.06	Ms. McDaniel	Okay.
01:33:37.89	Ms. McDaniel	Can you hear me still? Yes, we can. Go ahead. Okay, thank you. So actually, I just want to say about this whole issue about...
01:33:38.66	Mayor Sobieski	Yes, we can.
01:33:45.02	Ms. McDaniel	what 5A represents.
01:33:47.35	Ms. McDaniel	You know, first of all, this is a very,
01:33:50.27	Ms. McDaniel	important project for the city of Sausalito, at least from the point of view of the resident citizens.
01:33:57.68	Ms. McDaniel	So to continue to be very cavalier
01:34:00.55	Ms. McDaniel	And the way you are treating it
01:34:02.46	Ms. McDaniel	is frankly
01:34:04.43	Ms. McDaniel	Unacceptable.
01:34:06.31	Ms. McDaniel	So this policy that we spoke about over a year ago now
01:34:11.15	Ms. McDaniel	that has yet to materialize, is something that I think we're all waiting for. It's like waiting for the other shoe to drop.
01:34:18.27	Ms. McDaniel	So if we don't have
01:34:19.81	Ms. McDaniel	a roadmap from the city and the people saying, this is how we want to go forward.
01:34:24.61	Ms. McDaniel	as we manage our portfolio.
01:34:27.84	Ms. McDaniel	then how in the world do we know what to do next?
01:34:30.93	Ms. McDaniel	And,
01:34:31.75	Ms. McDaniel	I think Bruce Hough is a fantastic candidate for this job.
01:34:35.30	Ms. McDaniel	So I'm not trying to say that there's anything wrong with the choice.
01:34:38.72	Ms. McDaniel	But I'm very embarrassed by the way the city
01:34:41.49	Ms. McDaniel	has put this whole plan together. It's very slapdash.
01:34:45.35	Ms. McDaniel	And it does not reflect well on us as a community.
01:34:48.64	Ms. McDaniel	So I'm glad you've taken it off.
01:34:50.67	Ms. McDaniel	But I would like to see when it comes back that it is given the respect.
01:34:54.89	Ms. McDaniel	that it is accorded and must be due.
01:34:57.60	Ms. McDaniel	You have to take this seriously. You look like rank amateurs otherwise, and I don't think of you.
01:35:03.24	Ms. McDaniel	as rank amateurs, each in your own.
01:35:05.64	Ms. McDaniel	I think of you as someone that you still needs to show that you are capable of standing as leaders of this community. And I have yet to see that in certain of you.
01:35:16.03	Ms. McDaniel	So I'd like to see this project of all projects
01:35:20.05	Ms. McDaniel	look like a shining star.
01:35:22.04	Ms. McDaniel	And I'd love for you to think of it as a shining star, because it really will help us move forward into a very...
01:35:28.77	Ms. McDaniel	positive future if we do it correctly.
01:35:31.93	Ms. McDaniel	Thank you.
01:35:35.91	Mr. City Clerk	Seeing no further public comments.
01:35:37.45	Mayor Sobieski	Mr. City Clerk, I got a text from a resident who says that the closed captioning, which is a nice feature, thank you, but it is blocking, he thinks, your ability to see his hand raised. Just move your window.
01:35:47.69	Mr. City Clerk	Just love it.
01:35:48.77	Mr. City Clerk	No, I can see if somebody's hand is raised. Okay. So who's the speaker that wants to speak? Peter Van Meter.
01:35:52.41	Mayor Sobieski	Okay.
01:35:56.97	Mr. City Clerk	Okay.
01:35:59.35	Mr. City Clerk	Yeah, he just doesn't have his hand raised. Um,
01:36:04.78	Mr. City Clerk	And actually, I don't see him in the meeting.
01:36:08.12	Mayor Sobieski	All right.
01:36:10.05	Mr. City Clerk	So yeah, I cannot comment.
01:36:12.21	Mayor Sobieski	Okay, well, then we will, unless you, well, if you don't see it, then it's something we can do about it. So we will close public comment on item 5A and we'll go on to.
01:36:27.36	Mayor Sobieski	5B, which is presentation and discussion of the fiscal 23-24 audit.
01:36:31.97	Mayor Sobieski	Mr. City Manager.
01:36:35.23	Richard Scaff	Thank you, Mayor. That's going to be handled by our Finance Director, Chad Hess.
01:36:40.17	Chad Hess	Good evening, Mayor Council. Are you guys able to hear me?
01:36:44.41	Mayor Sobieski	Yes, we are. Go right ahead.
01:36:45.89	Chad Hess	All right.
01:36:46.82	Chad Hess	things are frozen on my end, so I will continue on. If things freeze, please let me, please let me know.
01:36:59.73	Unknown	Now I can't move anything.
01:37:07.66	Unknown	it,
01:37:11.20	Unknown	I have no computer access.
01:37:17.82	Mr. City Clerk	Chad, you're freezing out.
01:37:19.69	Chad Hess	Yeah, I'm...
01:37:20.99	Chad Hess	Thank you.
01:37:21.11	Chad Hess	Can't move my computer mouse at this point.
01:37:24.18	Chad Hess	Not sure what's going on.
01:37:42.76	Mayor Sobieski	Is there a computer problem on your end or is it an issue with Zoom, Mr. Hess?
01:37:46.64	Unknown	I think it's on my end.
01:37:51.27	Mayor Sobieski	Do you think it'll be a few minute, 50 second remedy or a couple minutes and we could move on. Okay, so it just unlocked itself.
01:37:56.01	Unknown	Thank you.
01:37:56.04	Chad Hess	Okay, so it just unlocked.
01:37:58.07	Chad Hess	Hang on. Let me try again.
01:37:59.21	Mayor Sobieski	Okay.
01:38:02.08	Chad Hess	All right, so I think we're back up and running. Sorry about that, folks.
01:38:05.24	Chad Hess	Let me share my screen and we will start our discussion on
01:38:12.22	Chad Hess	the results of fiscal year 2324.
01:38:22.82	Unknown	Thank you.
01:38:22.84	Chad Hess	Are you guys able to see the presentation?
01:38:24.63	Mayor Sobieski	Yes, we are.
01:38:26.30	Chad Hess	Thank you.
01:38:27.68	Chad Hess	All right.
01:38:29.69	Chad Hess	So we are going to start off with just kind of an overview of
01:38:33.28	Chad Hess	What is an audit? Why do we have an audit? And kind of set the stage for us to discuss more specifics.
01:38:39.78	Chad Hess	So the city of Sausalito is required by the state of California to undergo an annual audit of its financial records.
01:38:46.23	Chad Hess	and to issue the financial statements within six months of the close of the fiscal year.
01:38:50.80	Chad Hess	And our fiscal year ends June 30th of each year.
01:38:54.56	Chad Hess	Our current auditors is Badawi & Associates, and they are an external certified public accounting firm who specializes in audits of local governments
01:39:04.15	Chad Hess	and is registered with the state of California and the AICPA.
01:39:08.54	Chad Hess	Our previous auditor was Mays and associates. They served as an auditor for seven years.
01:39:13.58	Chad Hess	And Badawi & Associates is currently undergoing their second year as our external independent auditor.
01:39:20.38	Chad Hess	But now we and associates will conduct their audit in accordance with auditing standards generally accepted in the United States, also known as gas.
01:39:28.79	Chad Hess	And the standards applicable to financial audits contained in the government auditing standards issued by the Comptroller General of the United States.
01:39:38.34	Chad Hess	So those are the two frameworks that they conduct their audit on. And these are both recognized nationally as the standards for which audits should be conducted.
01:39:48.83	Chad Hess	So what is an audit? An audit is an examination of records by an external independent reviewer to ensure that the records comply with generally accepted accounting principles known as GAT.
01:40:01.20	Chad Hess	The audits,
01:40:03.08	Chad Hess	are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to error or fraud.
01:40:13.71	Chad Hess	When we look at the audit, it's important to understand the timing of the audit and how we want to communicate information to counsel in our communities.
01:40:22.67	Chad Hess	If you look at the screen here, you can see that the yellow bar represents the fiscal year under audit.
01:40:28.76	Chad Hess	which started July 1st of 2023.
01:40:32.07	Chad Hess	and wrapped up or concluded June 30th of 2024.
01:40:36.64	Chad Hess	During that fiscal year, we report treasurer's reports quarterly, and that is unaudited information that we present to council in the community
01:40:45.53	Chad Hess	to give an indication of our cash position at those given intervals.
01:40:51.61	Chad Hess	When we look at the fiscal year end, it takes about six months for the city to close its books and undergo the audit and the report issue date.
01:41:02.22	Chad Hess	Last year we issued our audit report December 28th of 2023.
01:41:07.67	Chad Hess	And this year we are targeting a report issuance date middle of December.
01:41:13.12	Chad Hess	So it is important to understand that the audits take time to complete, and releasing this interim information is our way to give council and the community more timely information
01:41:24.43	Chad Hess	rather than waiting for six months after the close of the fiscal year.
01:41:28.43	Chad Hess	or 18 months after the start of the fiscal year, if we look at 7-1-23 through December 31st of 24th.
01:41:36.97	Chad Hess	Now, I wanna get into the results of this year's fiscal year
01:41:41.85	Chad Hess	And we're going to start with the general fund. We're going to cover three funds in today's presentation.
01:41:47.57	Chad Hess	All of the information in the funds is available in the attachment to the staff report. I've given summary information for all of the city's funds across the enterprise.
01:41:57.34	Chad Hess	Now, looking at the general fund, you can see here that we are projected to end the year with a surplus of $2.6 million dollars.
01:42:05.71	Chad Hess	This does exceed our original expected budget, which projected a surplus of $583,000.
01:42:14.24	Chad Hess	This variance is attributable to two different things. Really, the revenues came in over budget.
01:42:20.45	Chad Hess	primarily on the property tax line item.
01:42:23.24	Chad Hess	That is attributable to the excess ERAF that we received from the county.
01:42:28.99	Chad Hess	That was just shy of 600,000.
01:42:31.98	Chad Hess	Digging back in, I don't believe this was properly budgeted in fiscal year 24th.
01:42:37.79	Chad Hess	And looking back fiscal year 23, we also had a very noticeable
01:42:43.19	Chad Hess	variance in our property tax line item. So I believe that that has been under budgeted in previous fiscal years as well.
01:42:51.34	Chad Hess	Looking at our planning revenues, planning revenues was another contributor to our surplus. Planning revenues came in about $130,000 over expectation.
01:43:03.39	Chad Hess	Recreational revenues as well, about $140,000 over expectation.
01:43:07.59	Chad Hess	based on better participation within our events.
01:43:12.19	Chad Hess	On the intergovernmental line item, we had several grants the city received.
01:43:16.77	Chad Hess	In there, we had a FEMA grant that was from 2009 that the city had to
01:43:22.69	Chad Hess	really fight to earn those dollars. We went through several appeals.
01:43:26.59	Chad Hess	with Cal OES and FEMA
01:43:29.17	Chad Hess	and really had to work hard to get those dollars back into the city's coffers under a reimbursement.
01:43:35.33	Chad Hess	There were also state dollars that came for reimbursement for some of our housing element planning.
01:43:43.18	Chad Hess	These dollars were unbudgeted and they are considered one-time revenues. Those dollars came into the city.
01:43:51.11	Chad Hess	We don't expect to receive FEMA grants every year. We don't expect to receive reimbursement from the state for those housing element costs.
01:43:58.26	Chad Hess	Those were truly one-time dollars that flowed into the city.
01:44:02.97	Chad Hess	The other thing that I want to pull out is the fines line item was over budget by $172,000.
01:44:08.94	Chad Hess	The primary driver of that is our parking tickets. With that department being fully staffed, we did see an increase in parking citations.
01:44:18.44	Chad Hess	Looking at the expense side of the house,
01:44:20.56	Chad Hess	expenses were under budget by just over a million dollars.
01:44:24.77	Chad Hess	mainly attributable to our salaries and benefits, which came in under budget at $414,000.
01:44:30.27	Unknown	So,
01:44:31.37	Chad Hess	And the primary driver of this is the way that we've budgeted in the past.
01:44:35.54	Chad Hess	We have always budgeted. We had full employment.
01:44:39.00	Chad Hess	We're at top step, which overstates potential wages. And we are seeing that here in this variance column, we've over budgeted by 414,000.
01:44:50.27	Chad Hess	Professional services, another area that the city's departments have saved on.
01:44:54.66	Chad Hess	relying less on external consultants and staffing
01:44:58.25	Chad Hess	our city functions with staff that will show up under our salaries and benefits.
01:45:03.79	Chad Hess	So that is a positive variance to the city. The primary savings was in the building department and community development.
01:45:10.47	Chad Hess	where they had less of a reliance on four-leaf.
01:45:13.42	Chad Hess	Supplies and materials are also under budget by about 161,000.
01:45:17.20	Chad Hess	And again, that is just the departments being aware of their expenses and trying to control those costs the best that they can.
01:45:23.67	Chad Hess	Overall, we do have that positive increase in fund balance of 2.6 million.
01:45:28.86	Chad Hess	which again will add to the available resources of the general fund as we move forward.
01:45:34.35	Chad Hess	None of this is changing the fiscal year 25 budget. This is simply a recap of where we have been.
01:45:41.94	Chad Hess	On this slide here, I just want to kind of show a comparison, if you will,
01:45:46.18	Chad Hess	of the last couple of fiscal years compared to the budget.
01:45:49.65	Chad Hess	So the general fund wages are represented as the green line and they're trending below budget as expressed as a linear red light on the graph below.
01:45:59.29	Chad Hess	Wages are in line with prior fiscal years. And I do wanna note that some of the months, if we look at the top graph where we have those spikes,
01:46:07.36	Chad Hess	Um,
01:46:07.88	Chad Hess	are represented by the three pay periods that we have in several, two of the months of the fiscal year.
01:46:14.93	Chad Hess	So if we look at the 23, 24, those three payroll months were November and May.
01:46:19.05	Chad Hess	in fiscal year 22-23,
01:46:21.31	Chad Hess	those months were August.
01:46:23.32	Chad Hess	In June.
01:46:24.55	Chad Hess	Overall wages for the fiscal year 24 were under
01:46:28.60	Chad Hess	fiscal year 23 in the general fund. And the driver of that is really because where we've coded our parking enforcement officers. In the past, those were always recorded in the general fund.
01:46:39.34	Chad Hess	But in fiscal year 24, those wages have been recorded within the parking fund to give a better representation
01:46:45.97	Chad Hess	of the economic value of that parking fund.
01:46:49.81	Chad Hess	When we look at total general fund expenses, again, we're using the green line to represent
01:46:55.23	Chad Hess	The activity, the red line represents the fiscal year budget.
01:47:00.28	Chad Hess	And again, you can see here that
01:47:02.47	Chad Hess	We represent the budget as a linear line item, but that is not how these expenses typically flow.
01:47:07.79	Chad Hess	When we think about our pension UAL payment and our insurance payments or premiums that we have paid,
01:47:13.61	Chad Hess	Those are two significantly large payments that are expensed
01:47:17.83	Chad Hess	in July of every fiscal year.
01:47:20.07	Chad Hess	So you can see that there is an inflection point right around January where
01:47:23.63	Chad Hess	the budgets go under or the actual expenses,
01:47:27.56	Chad Hess	fall below the budget.
01:47:29.60	Chad Hess	at that inflection point, and then they continue forward.
01:47:33.03	Chad Hess	The city did a great job of really controlling those costs this year, and that is helping drive this surplus that we've received.
01:47:42.63	Chad Hess	I just want to give a quick update on our Section 115 trust.
01:47:46.55	Chad Hess	Um,
01:47:47.31	Chad Hess	We can see on the top graph, that's our OPEB trust cash balance. When we look at the end of the fiscal year, June, we had about $1.95 million.
01:47:56.35	Chad Hess	And a little bit of information that I've left on the screen here, the 2025 balance as of September was just over $2 million due to capital appreciation.
01:48:07.07	Chad Hess	The pension trust cash balance at the end of fiscal year 24 was $3.8 million.
01:48:11.73	Unknown	William?
01:48:12.72	Chad Hess	And at the end of September of 2025, it was just over $4 million. And again, that is attributable to capital appreciation within that Section 115 trust.
01:48:22.86	Chad Hess	I do want to point out, you can see the significant increase here on the yellow dots.
01:48:23.08	Unknown	Thank you.
01:48:23.13	Unknown	Thank you.
01:48:23.15	Unknown	I do.
01:48:27.89	Chad Hess	That is the million dollar contribution that we made into the Section 115 Trust in June of 2023.
01:48:37.27	Chad Hess	On this slide here, we can see MLK revenues and the MLK revenues offers a stable stream of tenant rental income.
01:48:45.43	Chad Hess	that you can see on the top chart.
01:48:48.29	Chad Hess	MLK ended the fiscal year with revenues exceeding expenses by $95,000.
01:48:53.78	Chad Hess	And you can see the spike in June.
01:48:57.54	Chad Hess	Over here, this is
01:48:59.62	Chad Hess	And
01:49:00.98	Chad Hess	a recognition of a new GASB standard, GASB 87, and how we record
01:49:06.69	Chad Hess	the recognition of leases.
01:49:08.86	Chad Hess	But overall, you can see that this does offer a very stable source of revenue for the city.
01:49:16.41	Chad Hess	Here we can see the unaudited numbers. Overall, we have a positive change in net position on a full accrual basis.
01:49:25.03	Chad Hess	You can see revenues exceeded our budget by just under $80,000.
01:49:29.52	Chad Hess	and that our expenses were under budget by about $95,000.
01:49:34.02	Chad Hess	The city did pay down $90,000 of principal on our COP debts.
01:49:39.44	Chad Hess	And then we also transferred $700,000 to the general fund, as we have done in previous years. We've always made that general fund transfer.
01:49:47.44	Chad Hess	The amounts have varied over the years, but we have made a transfer from the MLK.
01:49:52.11	Chad Hess	to the general fund.
01:49:54.39	Chad Hess	And again, this MLK is a profit-seeking endeavor. The city made the investment years ago to purchase that property.
01:50:01.67	Chad Hess	And this goal or the goal of the city is to earn dollars to supplement our general fund.
01:50:08.47	Chad Hess	and really help, um,
01:50:10.63	Chad Hess	keep those tax dollars, the dollars that need to be collected,
01:50:14.98	Chad Hess	from taxes to help reduce those by having this profit-seeking endeavor.
01:50:21.97	Chad Hess	Parking revenues had a phenomenal year.
01:50:25.02	Chad Hess	Parking fund ended with revenues exceeding expenses by 762,000.
01:50:31.15	Chad Hess	And it exceeded our budget by $392,000.
01:50:34.77	Chad Hess	And this is after the $1.5 million transfer to the general.
01:50:39.64	Chad Hess	You can see here that the fiscal year 24 revenues have exceeded the prior years, month over month, with the exception of September.
01:50:51.46	Chad Hess	and then we had one month in April. But this gives you a little bit of context on how those parking revenues
01:50:57.00	Chad Hess	are recorded or receded throughout the year.
01:50:59.95	Chad Hess	And you can see some of those peaks and valleys due to seasonality of parking.
01:51:06.77	Chad Hess	Here you can see in numbers, the actual results. We had $3.2 million in parking revenues for fiscal year 24, which was a positive impact.
01:51:17.92	Chad Hess	variance to our budget by 382,000.
01:51:21.87	Chad Hess	When we look at the expenditure side, we had budgeted expenditures of 2.4
01:51:27.81	Chad Hess	And we met that with a positive variance of under 10,000. So we did a pretty decent job of budgeting expenses or controlling those in the parking fund.
01:51:29.10	Unknown	No.
01:51:29.42	Unknown	Thank you.
01:51:38.88	Chad Hess	The parking fund ended the year with $2 million in cash, which is a $760,000 increase over the year.
01:51:46.31	Chad Hess	And again, we did transfer $1.5 million to the general fund.
01:51:50.00	Chad Hess	That number was reduced in fiscal year 23. That was a $2 million transfer to the general fund.
01:51:56.80	Chad Hess	But that was reduced in 24 due to the recording of salaries and expenses or salaries and benefits in the parking fund this year.
01:52:04.85	Chad Hess	In the past, I look back the last 10 years, we have made transfers from the parking fund to the general fund in all of those years.
01:52:12.14	Chad Hess	And again, the parking fund is a profit-seeking endeavor.
01:52:15.86	Chad Hess	The goal here is to earn dollars to contribute to the city's operational fund, the general fund, in order to keep our reliance on taxes as low as we can.
01:52:29.85	Chad Hess	So with that, I'm going to open it up for questions and...
01:52:34.22	Chad Hess	Public comment.
01:52:34.77	Mayor Sobieski	Thank you.
01:52:35.24	Mayor Sobieski	Thank you, Director Hess. Any questions for Director Hess? Councilmember Cullen.
01:52:38.96	Council Member Coleman	Thank you, Director Hess. I really appreciate that. I also note the vice mayor has her hand up.
01:52:44.24	Council Member Coleman	Quick question for you, a slide nine, MLK revenues. This is more of a budget than an audit question, but I am interested. Where do we track MLK expenses?
01:52:55.18	Chad Hess	The MLK expenses in the MLK fund. So you can see on the next slide, slide 10,
01:53:01.74	Chad Hess	is where you will see the expenses for MLK.
01:53:05.94	Council Member Coleman	I guess what I'm calling out is, um,
01:53:09.06	Council Member Coleman	Is it fair to look at
01:53:11.09	Council Member Coleman	create just a revenue slide. I mean, you don't have just an expenses slide. And so I'm curious about your methodology.
01:53:16.79	Chad Hess	Yeah, yep. So I really wanted to promote or display the revenue because that's really the primary driver of that fund is the revenues. I certainly can provide an expense slide if that is the request of counsel.
01:53:29.19	Chad Hess	But primarily I wanted to focus on revenues just to show the stability of those revenue sources.
01:53:35.17	Council Member Coleman	Okay, that makes sense, and I appreciate that. The other reason I ask is because this is one of the handful of properties where we have a debt burden obligation, and the way that those COPs are structured are into tranches. The second tranche is not favorable to us in terms of the interest rates, and so there's potential increased costs for us down the line. You're looking at me quizzically, so maybe I need to follow you offline. But my understanding is that's the way we structure the COPs. Maybe I'm confusing that with the general obligation bonds.
01:54:07.16	Chad Hess	Yes. Yeah. So the MLK has a very stable cash flow. It's about $620,000 per year. The principal increases as the interest reduces over the life of those bonds that mature in 2040, I believe.
01:54:07.92	Council Member Coleman	Yeah.
01:54:23.45	Chad Hess	But it's roughly $620,000 of debt service per year.
01:54:29.71	Chad Hess	The 2006 A and B bonds are what you're referencing that have that increasing payment schedule.
01:54:39.24	Chad Hess	and have a substantially higher interest cost.
01:54:42.55	Council Member Coleman	Okay. And then the last thing I'll note is, um,
01:54:45.10	Council Member Coleman	I've got to believe the city attorney services is incorrect on that slide 10.
01:54:50.53	Council Member Coleman	for MLK.
01:54:51.95	Chad Hess	Let me go back and take a quick look.
01:54:52.81	Council Member Coleman	back.
01:54:55.88	Chad Hess	Yeah. So that's really just how things are coded. I think more attention should be had at coding those attorney fees to the benefiting fund.
01:55:05.80	Chad Hess	That is something that I want to continue to refine and work on because that would provide additional relief to the general fund.
01:55:11.76	Chad Hess	by using dollars in other funds outside of the general fund.
01:55:15.62	Council Member Coleman	But yes, she was correct. Would I see something like Cushman and Wakefield that helped us with Elyse? Would I see that under...
01:55:15.81	Chad Hess	But yes, you were correct.
01:55:22.58	Chad Hess	That would roll up under professional services.
01:55:24.76	Council Member Coleman	services.
01:55:28.43	Council Member Coleman	Yeah, I think overall my concern, particularly around this fund and these properties, is that we're not...
01:55:33.19	Council Member Coleman	We're getting partial snapshots at a time, and I think we need to develop a more holistic approach from a financial perspective for both fiscal and maintenance security for this property. And it feels tenuous based on this. And so some of this is reporting in the way we report, which we can brainstorm offline. But those are things that stood out. So thank you for allowing me to give you that context.
01:55:56.43	Mayor Sobieski	Thank you.
01:56:00.14	Vice Mayor Cox	Thank you.
01:56:01.20	Vice Mayor Cox	Uhm,
01:56:05.61	Vice Mayor Cox	Chad, I noticed there were a lot of variances in a lot of categories.
01:56:09.78	Vice Mayor Cox	between
01:56:11.21	Vice Mayor Cox	what we budgeted and how it actually turned out. And I know in our current budget, we've addressed some of those,
01:56:17.51	Vice Mayor Cox	But I'm wondering if as we put together our next budget next year in May and June, if you can include in the budgeting process this spreadsheet of variances so that we can do a better job of predicting, you know, the county contributions and
01:56:34.94	Vice Mayor Cox	other
01:56:36.83	Vice Mayor Cox	sources that are consistently different from how we've budgeted. I know that grants are a one-time thing that will not repeat, but
01:56:46.92	Vice Mayor Cox	You know, while I'm happy to have a surplus and the problem of figuring out what to do with it.
01:56:53.47	Vice Mayor Cox	I...
01:56:54.60	Vice Mayor Cox	um,
01:56:55.58	Vice Mayor Cox	It's concerning to me that our budgeting process is that inaccurate. And I would like to
01:57:01.26	Vice Mayor Cox	Um,
01:57:02.63	Vice Mayor Cox	it.
01:57:02.80	Vice Mayor Cox	undertake a process to ensure that
01:57:06.11	Vice Mayor Cox	our budgeting process is a more accurate prediction of our finances so that the change
01:57:12.10	Vice Mayor Cox	changes are not so volatile. Is that possible?
01:57:14.85	Chad Hess	Thank you.
01:57:15.37	Chad Hess	Yes, I agree. A lot of work can be done to improve our overall budgeting process. Looking back at the last fiscal year,
01:57:24.41	Chad Hess	Um,
01:57:25.16	Chad Hess	When we started to develop this budget, I was brought on in April, and we had to get this thing out the door by the end of June. So this was my first budget when I was the interim director.
01:57:36.08	Chad Hess	So that's one of our challenges. The institutional knowledge of our revenues and expenses takes time to build.
01:57:43.33	Chad Hess	So I certainly want to improve our budgeting process, bring in our variances to a more reasonable number. And I certainly look forward to making this a more collaborative process as we approach our preparation for the fiscal year 26 budget.
01:57:59.03	Chad Hess	So yes, certainly noted. And I certainly want to improve on our budgeting process to help you make you and the rest of council make better decisions.
01:58:07.16	Chad Hess	Um,
01:58:07.89	Vice Mayor Cox	And this was not intended as a criticism of you, Chad, but more a process improvement of the budgeting process overall.
01:58:07.90	Chad Hess	And this was not-
01:58:14.74	Vice Mayor Cox	Yes. Thank you.
01:58:16.56	Vice Mayor Cox	Um,
01:58:17.50	Vice Mayor Cox	In the past, in 2018, we passed a resolution saying that moving forward between now and 2025 or 2026, we would invest any surplus each year into our Pension 115 trust in order to reduce the
01:58:31.06	Vice Mayor Cox	risk of not being able to
01:58:34.01	Vice Mayor Cox	of not having enough
01:58:35.58	Vice Mayor Cox	money in our general fund to make our annual payments.
01:58:39.39	Vice Mayor Cox	Um,
01:58:40.42	Vice Mayor Cox	And.
01:58:41.50	Vice Mayor Cox	You may recall during our budgeting process this year in June,
01:58:45.33	Vice Mayor Cox	And even prior to that, when we heard from our 115 trust consultant regarding the performance of that trust, we asked you to explore
01:58:55.91	Vice Mayor Cox	different
01:58:58.48	Vice Mayor Cox	mechanisms for investing those monies to
01:59:02.31	Vice Mayor Cox	achieve a higher rate of return. We were disappointed in the rate of return
01:59:06.34	Vice Mayor Cox	we are currently reaping.
01:59:07.64	Vice Mayor Cox	So that's been about at least six months ago. And I'm wondering if you can, can you tell us your progress on that?
01:59:14.66	Chad Hess	Yes. So I have been meeting with the CalPERS team. CalPERS runs Section 115 Trust. I'm actually in San Diego today at the CalPERS Educational Forum.
01:59:24.08	Chad Hess	I met with the
01:59:26.27	Chad Hess	the team that manages those two trust accounts for CalPERS. We had a one-on-one consultation, and we are scheduling a call for next week to bring more information forward. Looking at the costs, there's a substantial cost savings on the management fees, looking at PARS versus CalPERS. And then also looking at their investment tiers, the last 10 years shows more favorable results than what we are receiving from PARS.
01:59:54.94	Chad Hess	So that is a recommendation I'd like to bring forward. I plan on making that discussion part of our next finance committee meeting.
02:00:01.96	Chad Hess	to introduce the topic there and then bring it forward to the full council.
02:00:06.20	Chad Hess	after that.
02:00:08.15	Vice Mayor Cox	Okay.
02:00:08.73	Vice Mayor Cox	Okay, those were my primary questions. Thank you so much.
02:00:12.17	Vice Mayor Cox	Thank you, Vice Mayor.
02:00:13.16	Mayor Sobieski	Anyone else?
02:00:15.55	Mayor Sobieski	Councilmember Hoffman?
02:00:17.16	Councilmember Hoffman	Thank you, Chad. I appreciate the work that you've done on this. But just to be clear, I think the mayor introduced us as...
02:00:25.18	Councilmember Hoffman	A presentation of the audit. To be clear, the audit's not completed yet, correct?
02:00:30.31	Chad Hess	We have not issued.
02:00:31.95	Chad Hess	We have gone through our preliminary audit back in May, which looks at the risk assessment of our internal controls.
02:00:38.65	Chad Hess	And our audit, the fieldwork audit, tests of balances took place
02:00:43.84	Chad Hess	Um,
02:00:44.67	Chad Hess	through.
02:00:45.92	Chad Hess	Three weeks ago, early October, the auditors were performing their tests of balances, looking at confirmations, recalculating things, asking lots of questions and asking for supporting documents.
02:00:57.51	Chad Hess	We've gone through that process.
02:00:59.20	Chad Hess	They have not proposed any journal entries at this point.
02:01:02.52	Chad Hess	And then we are hoping to issue the report by middle of December. So the audit is not complete. We haven't issued.
02:01:10.64	Chad Hess	But the test of balances has been conducted. They have a few little tie or
02:01:15.10	Chad Hess	cleanup items to address, but at this point there have been no changes or proposed journal entries to our
02:01:20.51	Councilmember Hoffman	But the description of the numbers as they
02:01:21.14	Chad Hess	the
02:01:24.92	Councilmember Hoffman	The information as it exists right now is that it's unaudited numbers, correct? That's correct.
02:01:28.92	Chad Hess	That's correct. Yeah, I can't say that they're audited until the auditors have blessed it and issued their report.
02:01:35.47	Councilmember Hoffman	And that will be sometime in December?
02:01:37.52	Chad Hess	Yes, we're shooting for the middle of December.
02:01:40.17	Councilmember Hoffman	So I looked at some of the
02:01:42.81	Councilmember Hoffman	times in the past when we looked at unaudited numbers prior to the issuance of the full audit, and there were some pretty...
02:01:51.41	Councilmember Hoffman	pretty strenuous disclaimers with regard to those reports and how they were presented, but I didn't see that in this report. Is there some reason why you didn't include...
02:02:01.55	Councilmember Hoffman	Um,
02:02:02.70	Councilmember Hoffman	the disclaimers?
02:02:04.56	Chad Hess	Thank you.
02:02:05.38	Chad Hess	No, I will include those on on future on audited numbers. I know back in
02:02:11.73	Chad Hess	fiscal year 21.
02:02:14.55	Chad Hess	We did a finance committee.
02:02:16.54	Chad Hess	where we published a quarterly report using auto-audited numbers, and that disclaimer wasn't present there.
02:02:22.83	Chad Hess	I am familiar with the disclaimer to referencing city managers. A papa has sent that to me.
02:02:28.27	Chad Hess	It was after we were ready to publish these agenda items, but I will make sure that that disclaimer is in there going forward for you.
02:02:35.81	Councilmember Hoffman	Oh, thanks very much. Let me just read it real quick. Yeah.
02:02:38.85	Councilmember Hoffman	Um...
02:02:39.98	Councilmember Hoffman	Thank you.
02:02:40.67	Councilmember Hoffman	Unaudited numbers. This is was the disclaimer that we're referencing that's not included anywhere in this report.
02:02:46.56	Councilmember Hoffman	It's...
02:02:47.54	Councilmember Hoffman	as follows. The following exhibits are unaudited and are provided for general information purposes only.
02:02:52.60	Councilmember Hoffman	The statements have not yet been reviewed or audited by the City of Sausalito auditors and do not conform with generally accepted accounting principles.
02:02:59.81	Councilmember Hoffman	and as high-level summaries without supporting statements or notes are inherently incomplete. The City of Sausalito publishes certain financial information that management believes to be accurate and correct
02:03:11.57	Councilmember Hoffman	as of the date or dates contained therein,
02:03:14.18	Councilmember Hoffman	However,
02:03:14.99	Councilmember Hoffman	The financial affairs of the city change regularly, and such changes may be material.
02:03:20.16	Councilmember Hoffman	Users are advised that while the city makes reasonable efforts to ensure the accuracy of information,
02:03:25.46	Councilmember Hoffman	information may change from time to time without notice. And so that disclaimer will be included.
02:03:31.68	Councilmember Hoffman	in our future?
02:03:32.26	Chad Hess	Yes, I'll include that going forward.
02:03:35.23	Chad Hess	you know, the records that I provided
02:03:37.93	Chad Hess	The accounting complies with GAAP, but GAAP requires note disclosures. Note disclosures are not present.
02:03:45.01	Chad Hess	in this presentation.
02:03:46.92	Chad Hess	uh
02:03:47.53	Chad Hess	And they are-
02:03:47.61	Councilmember Hoffman	And they are part of the
02:03:50.78	Chad Hess	Say that again.
02:03:50.80	Councilmember Hoffman	Say that again? That's an accurate disclosure?
02:03:53.16	Chad Hess	Yeah, I agree. I think it should be there. I don't see anything wrong with it. Numbers can change. They are unaudited.
02:04:00.22	Chad Hess	They are truthful and accurate to the best of my knowledge.
02:04:03.36	Chad Hess	Um,
02:04:04.37	Chad Hess	So yeah, I'm comfortable putting that disclaimer there in future unaudited releases.
02:04:09.58	Councilmember Hoffman	And the only report attached to this agenda item from our auditors
02:04:09.75	Chad Hess	Oh, my God.
02:04:16.28	Councilmember Hoffman	is...
02:04:19.37	Councilmember Hoffman	attachment to
02:04:22.70	Councilmember Hoffman	Thank you.
02:04:22.71	Chad Hess	So that was their exit memo from our interim audit.
02:04:22.76	Councilmember Hoffman	So that was,
02:04:26.78	Councilmember Hoffman	So, and that's just a two page report. It has no numbers or analysis in it.
02:04:31.89	Chad Hess	That's correct. That was when they come in and assess the risk of our control environment.
02:04:31.98	Councilmember Hoffman	Exactly.
02:04:37.93	Chad Hess	So if we had poorly designed internal controls or we had controls that were designed well but not implemented,
02:04:44.75	Chad Hess	they would comment in that exit memo
02:04:47.82	Chad Hess	That is really getting at what type of findings could we be looking at?
02:04:51.94	Chad Hess	If we weren't reconciling our bank account in a timely manner, or if we had
02:04:57.20	Chad Hess	significant challenges closing our books or a particular cycle of accounting.
02:05:02.66	Chad Hess	it would be noted there.
02:05:04.63	Chad Hess	So,
02:05:05.42	Chad Hess	During their audit, if there is increased risks, they do additional tests to gain comfort.
02:05:11.75	Chad Hess	in their test of balances. So that is really just an initial assessment of our control environment, more so than the test of balances.
02:05:20.98	Councilmember Hoffman	Okay, thank you. My next question is, I'm going to shift now over to the actual funds, the transfers out. And so I think there were three funds. There were transfers out in 23, 24 to
02:05:36.20	Councilmember Hoffman	from the general fund.
02:05:37.77	Councilmember Hoffman	Parking.
02:05:39.83	Councilmember Hoffman	I'm sorry, I said that backwards. From the parking fund to the general fund of $1.5 million.
02:05:44.76	Chad Hess	That's correct.
02:05:44.84	Councilmember Hoffman	That's great.
02:05:45.20	Councilmember Hoffman	Thank you.
02:05:45.45	Councilmember Hoffman	A transfer from MLK
02:05:48.32	Councilmember Hoffman	to the MLK fund to have $700,000 to the general fund.
02:05:53.25	Unknown	That is correct.
02:05:53.97	Councilmember Hoffman	and a transfer from the Tidelands Fund to the $200,000 to the General Fund.
02:05:59.51	Chad Hess	That is correct.
02:06:00.49	Councilmember Hoffman	And so let me go back up to the parking fund.
02:06:04.11	Councilmember Hoffman	With regard to the parking fund, and this means that we have revenue that's generated from our parking
02:06:13.06	Councilmember Hoffman	our parking operations and that's segregated into a fund. And then we transferred 1.5 million out of that fund to the general fund. Correct.
02:06:22.59	Chad Hess	Yes, so we track those revenues within the fund just to show the performance of the parking fund, the parking area.
02:06:28.77	Councilmember Hoffman	Well, let me follow up on that, because I think one of the purposes for segregating the funds is also to protect that capital asset, that capital generating asset.
02:06:37.88	Councilmember Hoffman	and maintenance and other expenses are booked against that fund, correct?
02:06:43.06	Chad Hess	That is correct. If we repair the pavement, we would record the expenses there. If we bought new parking systems or parking technology, we would recognize the expense in that fund. That is correct.
02:06:53.88	Councilmember Hoffman	Yeah.
02:06:54.57	Councilmember Hoffman	And so one of the things that we've asked for
02:06:58.40	Councilmember Hoffman	Do we have a maintenance...
02:07:01.44	Councilmember Hoffman	plan.
02:07:02.44	Councilmember Hoffman	for our parking, our revenue generating
02:07:05.52	Councilmember Hoffman	parking lots. Actually, we have one non revenue generating parking lot, but
02:07:09.34	Councilmember Hoffman	Do we have currently a maintenance plan or a capital
02:07:14.42	Councilmember Hoffman	improvement budget.
02:07:16.32	Councilmember Hoffman	for that revenue generating asset that is our parking fund.
02:07:20.59	Chad Hess	So there are references to that in our CIP plan.
02:07:24.39	Chad Hess	I don't know off the top of my head when that is scheduled to take place, but there is parking lot resurfacing in the CIP.
02:07:32.29	Chad Hess	I'm not sure.
02:07:33.01	Chad Hess	And then we are also going through our facilities assessment that will help steer and direct that same question for the MLK fund or the Old City Hall fund as well.
02:07:42.51	Councilmember Hoffman	Oh, great. Thanks. I'm getting to there next.
02:07:44.64	Councilmember Hoffman	Thank you.
02:07:44.69	Chad Hess	Awesome.
02:07:44.98	Councilmember Hoffman	So,
02:07:45.82	Councilmember Hoffman	So do we have any idea if the capital, the capital,
02:07:50.39	Councilmember Hoffman	cost for maintaining our parking operation.
02:07:53.75	Councilmember Hoffman	exceeds 1.5 million.
02:07:57.11	Chad Hess	Can you ask that differently or ask that again?
02:07:59.68	Councilmember Hoffman	Sure.
02:08:00.40	Councilmember Hoffman	um so we we need uh we we segregate money into that parking fund in order to
02:08:07.05	Councilmember Hoffman	Support.
02:08:08.40	Councilmember Hoffman	the capital improvements to that parking fund so that keeps generating
02:08:11.93	Councilmember Hoffman	In other words, if- Correct, yes.
02:08:13.23	Chad Hess	Correct. Yes, we want to invest in it and make sure that it's sustainable.
02:08:17.21	Councilmember Hoffman	Yeah. So do we have any assessment right now of what the
02:08:17.31	Chad Hess	Yeah.
02:08:22.12	Councilmember Hoffman	what the ongoing maintenance needs are to maintain that.
02:08:27.64	Councilmember Hoffman	the parking lots.
02:08:29.15	Councilmember Hoffman	It
02:08:30.00	Chad Hess	I don't have a number available today. If we were going to completely resurface or rebuild those parking lots, that would need to take place between public works and the finance department.
02:08:39.52	Chad Hess	Currently, that fund has over 2 million of available cash in the fund.
02:08:44.49	Chad Hess	That would not be sufficient cash if we were going to repave all of our parking lots today.
02:08:51.36	Councilmember Hoffman	And so let's go on then to the MLK. And I know that we've talked about doing a facilities assessment and also an ongoing maintenance program, neither of which we have right now for MLK staff.
02:09:02.13	Councilmember Hoffman	Do you have any sense of whether or not
02:09:05.67	Councilmember Hoffman	the
02:09:07.83	Councilmember Hoffman	the uh assess the facilities assessment in other words the status of that building and the immediate repairs needed and or the maintenance ongoing would exceed at least for last year seven hundred thousand
02:09:22.14	Chad Hess	Thank you.
02:09:22.67	Chad Hess	It depends to what extent we want to repair those facilities. I would assume that any significant repairs would exceed 700,000.
02:09:32.49	Councilmember Hoffman	And so, and the same thing for the Tidelands funds. Do you have any, I mean, Tidelands funds,
02:09:35.20	Chad Hess	THE FAMILY.
02:09:39.49	Chad Hess	Those are restricted dollars within the tightlands.
02:09:43.56	Chad Hess	So the transfer from the general fund or from Tideland's fund to the general fund, from my understanding, is to help with the administration of that rental endeavor. So a lot of our costs right now for property management and the billing come out of the finance department. We invoice every month. We get a lot of phone calls. The collection process, there's the administrative work that takes place there. That's what that transfer represents. The dollars that are still in that fund need to be expended within the Tidelands boundaries.
02:10:15.18	Councilmember Hoffman	And we have tidelands projects, or at least we certainly know that we have tidelands
02:10:19.33	Councilmember Hoffman	needs that exceed $200,000.
02:10:24.44	Councilmember Hoffman	currently correct?
02:10:25.22	Chad Hess	Um,
02:10:26.60	Chad Hess	I, yeah, I would suppose. I know there's, there's opportunities to improve our parks. You know, we're trying to be as intentional as we can with coding expenditures against that fund.
02:10:36.02	Chad Hess	any park that's within that zone, we wanna record those expenses in that fund.
02:10:41.98	Chad Hess	Um,
02:10:43.02	Chad Hess	But there is over a million dollars available in that fund, ready to be expended on any type of project council chooses that are a qualifying project within the boundaries.
02:10:53.62	Councilmember Hoffman	And so let me move on to how you calculated the employees. And it's the employee expenses. And the employee expenses went down significantly
02:11:04.12	Councilmember Hoffman	And that resulted in...
02:11:06.55	Councilmember Hoffman	the surplus for that
02:11:08.93	Councilmember Hoffman	for that expenditure.
02:11:11.17	Councilmember Hoffman	over budgeted and so
02:11:14.01	Councilmember Hoffman	is part of the reason that that happened
02:11:16.77	Councilmember Hoffman	due to the change, I think you made a reference to it in there,
02:11:21.92	Councilmember Hoffman	to more clearly explain it, is it the same change that we discussed back on June
02:11:28.64	Councilmember Hoffman	June 18th.
02:11:30.95	Councilmember Hoffman	when we were talking about the change in the methodology and assumptions for
02:11:37.82	Councilmember Hoffman	employee expenses and that was slide 19 that was set for.
02:11:38.21	Chad Hess	I'm going to go.
02:11:41.38	Chad Hess	Yeah, so if you're looking at fiscal year 23's labor costs compared to fiscal year 23, 24,
02:11:49.18	Chad Hess	The primary driver of the reduction in wages there is the recognition of the parking enforcement officers. So if we let me bring that slide up and.
02:11:58.96	Chad Hess	I think that might help. One second.
02:12:15.18	Chad Hess	I think this is what you're referring to here.
02:12:17.93	Chad Hess	Councilmember Hoffman.
02:12:19.25	Chad Hess	where the fiscal year 2020
02:12:21.83	Chad Hess	24s.
02:12:23.63	Chad Hess	Jennifer Wadges, one second. So the fiscal year 24's wages is here represented in the green line compared to the 23's wages. They are slightly higher, you know, in 24.
02:12:36.02	Chad Hess	due to, you know, the, the, the raises that we've, we, the cost of living adjustments that took place in fiscal year 24, as well as, um,
02:12:45.52	Chad Hess	you know, the step increases that are
02:12:48.54	Chad Hess	members have received.
02:12:51.71	Councilmember Hoffman	So I'm actually looking at page four of your staff report.
02:12:56.30	Councilmember Hoffman	And it talks about the last paragraph there on the expenditure side, a favorable variance of $1 million.
02:13:03.51	Councilmember Hoffman	$40,583 is due to
02:13:07.58	Councilmember Hoffman	And one bullet there is salary and benefits and lower than expected due to open positions.
02:13:13.16	Councilmember Hoffman	Thank you.
02:13:13.18	Unknown	Yep.
02:13:13.41	Chad Hess	Thank you.
02:13:13.43	Unknown	Thank you.
02:13:13.45	Councilmember Hoffman	Thank you.
02:13:13.62	Councilmember Hoffman	understandable, and budgetary slack due to the budgetary methodology used in 23-24.
02:13:20.10	Councilmember Hoffman	And then the next sentence says the methodology used in fiscal year 2324
02:13:25.02	Councilmember Hoffman	you know, goes on to say to use full positions at top.
02:13:27.77	Councilmember Hoffman	So we talked about that.
02:13:29.46	Councilmember Hoffman	on June 18th.
02:13:31.23	Councilmember Hoffman	And we just think like...
02:13:31.25	Chad Hess	When we were working on the fiscal year 25 budget, correct?
02:13:34.61	Councilmember Hoffman	Yeah, and the explanation of that was set forth in slide 19. Do you recall that?
02:13:40.45	Chad Hess	Those discussions, yeah, we're trying to build a better budget for fiscal year 25. Our methodology of full employment top step is grossly overstating our potential wages.
02:13:51.47	Chad Hess	So bringing that back, you know, we're still budgeting for full employment. Our goal is to fill every position authorized on our position control with a qualified individual.
02:14:01.44	Chad Hess	Um,
02:14:02.28	Chad Hess	But based on experience, we are not paying top step for all of our employees. So the goal of reducing that to a reasonable wage is an effort to help us build a better budget.
02:14:15.31	Councilmember Hoffman	And so...
02:14:16.46	Councilmember Hoffman	We talked about this back on June 18th, but
02:14:20.21	Councilmember Hoffman	the increase in actual costs.
02:14:22.94	Councilmember Hoffman	is closer to 1.1 million.
02:14:25.76	Councilmember Hoffman	That was our conversation.
02:14:25.96	Chad Hess	The increase in potential cost, yes. If everybody was at the top step,
02:14:31.36	Chad Hess	that increase would be much, much closer to one over a million dollars.
02:14:36.10	Chad Hess	But if we look at actual costs to actual costs, I don't have that on top of my head, but I can certainly
02:14:41.65	Chad Hess	let you know in a memorandum or attachment to a future agenda, what the actual costs 23 to 24 were.
02:14:51.51	Chad Hess	in the general fund.
02:14:52.62	Councilmember Hoffman	Yeah, we discussed that. That's fine. I'm happy for you to look at that again.
02:14:57.40	Councilmember Hoffman	We did you and I discussed that at length and then we also discussed at the city council meeting and that's resulted in that sentence.
02:15:03.51	Councilmember Hoffman	that the increase in actual costs is closer to 1.1 million.
02:15:06.80	Councilmember Hoffman	if you use the same methodology from one year to the next. And I'm just trying to understand
02:15:11.94	Councilmember Hoffman	you know, the
02:15:15.47	Councilmember Hoffman	the terminology that you're using and the conclusions.
02:15:18.44	Councilmember Hoffman	in your staff report. So thank you for that explanation.
02:15:22.56	Councilmember Hoffman	But you would agree that
02:15:25.55	Councilmember Hoffman	Karen Hollweg, This this again, these are last year's this is for last year's budget.
02:15:31.72	Chad Hess	Fiscal year 23, 24, correct.
02:15:33.16	Councilmember Hoffman	Correct. June 30th of 2024. Yes.
02:15:35.47	Chad Hess	Yes.
02:15:35.72	Councilmember Hoffman	And you would agree, I mean, I think you said it, but the next year's budget, 24, 25, that's still a deficit budget, correct?
02:15:43.74	Chad Hess	That is correct. This is not changing anything with the 24-25 budget. That's correct.
02:15:49.44	Councilmember Hoffman	That budget, the deficit for that budget, this budget year, is approximately $1 million or just under.
02:15:56.51	Chad Hess	That is correct. As it stands today, as council has approved back in June, we are...
02:16:02.27	Chad Hess	Our current budget for the general fund is deficit spend to the tune of roughly a million dollars. That will be evaluated and brought back to council during our mid-year budget review, which is scheduled to take place in January of 2025.
02:16:15.14	Councilmember Hoffman	Okay, thank you. That's all I have right now.
02:16:17.18	Councilmember Hoffman	you
02:16:17.27	Mayor Sobieski	Thank you.
02:16:17.50	Councilmember Hoffman	Thank you.
02:16:17.54	Mayor Sobieski	Thank you, Council Member. Anyone else have questions? Vice Mayor, you still have your hand raised.
02:16:17.59	Councilmember Hoffman	Thank you, Coach.
02:16:22.18	Mayor Sobieski	You're still muted. Yes, I do.
02:16:23.36	Vice Mayor Cox	Yes, I do. I just had a couple of follow-ups.
02:16:28.51	Vice Mayor Cox	uh,
02:16:30.02	Vice Mayor Cox	Chad, you know,
02:16:32.62	Vice Mayor Cox	You were just asked about unaudited versus audited financials.
02:16:37.96	Vice Mayor Cox	Um,
02:16:39.64	Vice Mayor Cox	I'm sure I know that you've spoken with former Mayor Withy regarding the city's practice
02:16:46.46	Vice Mayor Cox	in the past of publishing
02:16:49.18	Vice Mayor Cox	preliminary audit results.
02:16:51.79	Vice Mayor Cox	Um,
02:16:53.36	Vice Mayor Cox	he wrote a letter to the city council
02:16:56.27	Vice Mayor Cox	that was shared at our last city council meetings that says,
02:17:00.33	Vice Mayor Cox	It is routine practice for year-end unaudited results to be published by finance staff in nearly every jurisdiction.
02:17:06.73	Vice Mayor Cox	Is that your understanding?
02:17:08.79	Vice Mayor Cox	it's a very good thing.
02:17:09.01	Chad Hess	Yes. Yeah. Typically that
02:17:09.11	Vice Mayor Cox	Yeah.
02:17:11.18	Chad Hess	You know, we want to communicate information more frequently to counsel. I know this last year, it was a little sparse. I was understaffed in my department. We had significant.
02:17:21.09	Chad Hess	hot button issues that we had to tighten up. So it was a little sparse. My goal for fiscal year 25 is to bring quarterly information to council.
02:17:30.35	Chad Hess	um,
02:17:31.30	Chad Hess	in an audited fashion again, but to give more frequent communications to community and council members.
02:17:38.15	Chad Hess	But yes, the jurisdictions issue unaudited.
02:17:38.17	Vice Mayor Cox	But yes.
02:17:41.49	Vice Mayor Cox	So, and in fiscal year 2021, isn't it true that the unaudited end of year report for fiscal year 21 was presented to the city council?
02:17:50.87	Vice Mayor Cox	on October 26, 2021.
02:17:53.51	Chad Hess	Yes, that is correct. I was actually there as a consultant to the city.
02:17:58.42	Vice Mayor Cox	And Councilmember Hoffman was our mayor at that time, yes?
02:18:01.30	Vice Mayor Cox	That is great.
02:18:01.67	Chad Hess	Correct. And the chair of the finance committee.
02:18:04.07	Vice Mayor Cox	And that report had previously been discussed at Finance Committee on October 6, 2021, with Mayor Hoffman chairing that meeting. Yes?
02:18:12.20	Vice Mayor Cox	Yes.
02:18:15.06	Vice Mayor Cox	And if we go back to 2020, the interim unaudited financial results for fiscal year
02:18:21.37	Vice Mayor Cox	were presented to the Finance Committee on October 8, 2020.
02:18:25.21	Chad Hess	Would you agree?
02:18:26.51	Chad Hess	I don't.
02:18:27.56	Chad Hess	Don't know. It sounds reasonable, but I can't confirm that.
02:18:32.49	Vice Mayor Cox	And well, I have the link here in front of me and then to the city council on October 27, 2020. Does that sound right to you as well?
02:18:38.09	Chad Hess	that sound like?
02:18:39.56	Chad Hess	Yeah.
02:18:40.30	Vice Mayor Cox	Okay, and so, and of course 2020 was an election year just like this year, right?
02:18:45.30	Chad Hess	That is correct.
02:18:47.81	Vice Mayor Cox	And then this evening, Councilmember Hoffman was asking you about
02:18:52.92	Vice Mayor Cox	whether we are treating different cost centers as cost centers with revenues and in that when considering revenues, whether we are also
02:19:03.62	Vice Mayor Cox	Um,
02:19:05.50	Vice Mayor Cox	Uh...
02:19:05.98	Vice Mayor Cox	you.
02:19:06.49	Vice Mayor Cox	you
02:19:07.00	Vice Mayor Cox	considering the projected expenses within those cost centers, like the Tidelands Fund and the Parking Fund.
02:19:13.85	Vice Mayor Cox	Is that how we have managed and reported our revenues in the past?
02:19:18.81	Chad Hess	So when we report
02:19:21.00	Chad Hess	Audited statements. It's what has been expended that fiscal year. It's not forward looking. It's historical information.
02:19:29.10	Vice Mayor Cox	And so we could certainly change the manner in which we
02:19:31.90	Vice Mayor Cox	budget and report revenues and expenses, right?
02:19:34.79	Vice Mayor Cox	Thank you.
02:19:34.84	Vice Mayor Cox	Thank you.
02:19:34.87	Chad Hess	On a budgetary basis, yes. But from an audit perspective, that has to follow GAP.
02:19:37.00	Vice Mayor Cox	Right.
02:19:38.92	Vice Mayor Cox	Right.
02:19:41.07	Vice Mayor Cox	Right. And so the questions posed to you about Councilmember Hoffman about whether we are
02:19:47.89	Vice Mayor Cox	deducting from revenues
02:19:50.47	Vice Mayor Cox	projected expenses in the long term is not
02:19:53.57	Vice Mayor Cox	how you report revenues under a gap.
02:19:55.70	Vice Mayor Cox	Is that right?
02:19:55.73	Chad Hess	Is that right? No, we have to report actual. We don't forecast anything under gap.
02:20:01.77	Vice Mayor Cox	Okay.
02:20:02.28	Vice Mayor Cox	All right. Thank you so much for those clarifications. You're welcome.
02:20:04.71	Chad Hess	Welcome, Vice Mayor. Thank you for the questions.
02:20:06.62	Mayor Sobieski	Thank you.
02:20:06.63	Council Member Gloucester	I think Johnson Member Hoffman had a question. Jean, go ahead. I did.
02:20:06.67	Mayor Sobieski	Yeah.
02:20:08.93	Councilmember Hoffman	Yeah, I did. Since my name was bandied about by the vice mayor, yeah, I do have some follow-up questions. And so in that October 21...
02:20:18.12	Councilmember Hoffman	that October 21 presentation
02:20:20.74	Councilmember Hoffman	Um,
02:20:22.23	Councilmember Hoffman	It's not your recollection that that was a report of unaudited
02:20:26.85	Councilmember Hoffman	an unaudited audit.
02:20:29.65	Councilmember Hoffman	Is it?
02:20:29.70	Chad Hess	Is it? If we're... We're not in it.
02:20:31.81	Chad Hess	Yeah, it was unaudited. So in October 4th of 2021, we brought forward the
02:20:33.01	Councilmember Hoffman	on.
02:20:36.15	Councilmember Hoffman	Right.
02:20:37.75	Chad Hess	Fiscal year.
02:20:37.78	Councilmember Hoffman	fiscal year. Right. And that's in the context of a quarterly financial report.
02:20:42.83	Chad Hess	It covered the four quarters. It was for the year ended, June 30th, 2021. My understanding, I'm looking at it.
02:20:45.38	Councilmember Hoffman	Was it or was it?
02:20:47.39	Councilmember Hoffman	My understanding, I'm looking at it. It's a quarterly financial report.
02:20:49.12	Mayor Sobieski	Thank you.
02:20:50.56	Mayor Sobieski	and answer the question that you're posing?
02:20:52.40	Councilmember Hoffman	I'm trying to get him to answer.
02:20:53.65	Mayor Sobieski	Well, let him speak, please.
02:20:55.89	Mayor Sobieski	Go ahead, Mr. Director.
02:20:57.07	Chad Hess	Yes, so it is a quarterly report that reported four quarters of data for that fiscal year.
02:21:04.68	Councilmember Hoffman	It wasn't a standalone.
02:21:06.47	Councilmember Hoffman	presentation by you of an audit, which would be odd,
02:21:11.70	Chad Hess	No, it wasn't a presentation of an audit. It was communication of...
02:21:16.14	Chad Hess	budget to actuals for that full fiscal year.
02:21:19.72	Councilmember Hoffman	And tonight's presentation is the
02:21:19.97	Chad Hess	It's nice.
02:21:23.19	Councilmember Hoffman	is a report by you.
02:21:25.69	Councilmember Hoffman	of an audit update.
02:21:28.06	Chad Hess	Yes, we're trying to communicate with the status of our audit as well as financial information.
02:21:32.93	Councilmember Hoffman	Have you seen anything in our past financials
02:21:32.98	Chad Hess	to the city.
02:21:36.61	Councilmember Hoffman	reporting where we did
02:21:39.60	Councilmember Hoffman	where our finance department provided an audit update
02:21:44.76	Chad Hess	we've talked about the audit previously on the status of the audit and where things are going.
02:21:50.57	Chad Hess	I recall talking about that last year.
02:21:53.18	Councilmember Hoffman	I have not seen anything
02:21:55.22	Councilmember Hoffman	in our financial reports where
02:21:57.89	Councilmember Hoffman	The Saucolito Finance Department presented an audit update.
02:22:03.76	Chad Hess	I will look for that. I know that we've discussed it in the past.
02:22:03.93	Councilmember Hoffman	I will go.
02:22:08.37	Councilmember Hoffman	We have discussed unaudited numbers in the context of quarterly financial reports twice.
02:22:14.80	Councilmember Hoffman	in 2021, I think, and in 2020.
02:22:17.75	Councilmember Hoffman	2020, I think.
02:22:21.33	Councilmember Hoffman	was
02:22:23.62	Councilmember Hoffman	in the spring. So I don't think it was in October.
02:22:27.44	Councilmember Hoffman	But 2021 was in the context of a quarterly financial report.
02:22:33.06	Councilmember Hoffman	So it's odd that our finance department would be presenting
02:22:38.80	Councilmember Hoffman	anything of an audit because
02:22:41.14	Councilmember Hoffman	That's not we're not the auditors. You would agree with that.
02:22:45.07	Chad Hess	I'm not proclaiming to be an auditor, no.
02:22:48.06	Councilmember Hoffman	And the purpose of an audit is so that you have
02:22:51.22	Councilmember Hoffman	independent third party financial experts who are looking, and they're the ones that present the numbers,
02:22:57.41	Councilmember Hoffman	And that's to
02:22:59.09	Councilmember Hoffman	That's to maintain the integrity
02:23:01.05	Councilmember Hoffman	of the audit.
02:23:02.81	Councilmember Hoffman	function.
02:23:03.48	Chad Hess	They have no responsibility to report the numbers to you. The management, us, own and...
02:23:10.69	Chad Hess	produce the financial statements. They are the city's documents. The auditor simply express an opinion as to if they can form the gap.
02:23:20.32	Chad Hess	It's the city's financial statements. It's not the auditor's financial statements.
02:23:22.28	Councilmember Hoffman	Not the water.
02:23:23.02	Councilmember Hoffman	of that we agree but the actual audit
02:23:27.19	Councilmember Hoffman	and the audit report and the conclusions of the audit
02:23:28.98	Chad Hess	is theirs.
02:23:33.39	Councilmember Hoffman	are the responsibility of the auditors.
02:23:35.29	Chad Hess	their responsibility is to express an opinion.
02:23:40.59	Councilmember Hoffman	I don't know if you feel it.
02:23:43.33	Mayor Sobieski	Vice Mayor, you still have your hand raised. Do you have something else to add or no?
02:23:47.24	Vice Mayor Cox	Yes. I was just going to share what my screen and show what we saw, but I,
02:23:53.11	Unknown	soon.
02:23:53.91	Unknown	to do that.
02:23:54.63	Vice Mayor Cox	I guess we don't need to beat a dead horse. I think it's clear that the city council has received
02:24:00.89	Vice Mayor Cox	audit reports on the unaudited financial reports in October in prior years.
02:24:08.40	Mayor Sobieski	Thank you.
02:24:09.26	Mayor Sobieski	Thank you.
02:24:09.28	Vice Mayor Cox	Is there any other?
02:24:09.73	Mayor Sobieski	And
02:24:09.78	Vice Mayor Cox	And,
02:24:10.97	Mayor Sobieski	Do you have a question? No. Any other council member Blaston?
02:24:12.40	Council Member Gloucester	No.
02:24:14.95	Council Member Gloucester	I have a few questions. Okay, so first of all, we talked a little bit about the Tidelands Fund and you, you know, the Tidelands Fund is revenues from city waterfront properties, like the Yacht Club and the Spinnaker. And indeed we did transfer a million and a half from the Tidelands Funds to our general fund. Could you just talk about what that was allocated for? I think you mentioned finance department and other general uses as they relate to costs associated with those properties, correct?
02:24:40.77	Chad Hess	Yeah, so that transfer is there to help compensate the general fund for the administrative costs, as well as some of the maintenance costs that take place in that.
02:24:48.28	Council Member Gloucester	And I wanted, I know, I know that one of the things that you did when you came on Chad was take a look at all of our existing funds and see where things were allocated and where we weren't using available balances, for example.
02:24:58.87	Council Member Gloucester	We have a library fund, correct?
02:25:01.22	Chad Hess	We, yes, we have a library capital improvement fund, which has had a balance for a very long time. And there's been no revenues and no expenses in that fund.
02:25:11.87	Chad Hess	Right.
02:25:11.93	Council Member Gloucester	Right. But we had, for example, we had to make improvements to our library roof and we could allocate the funds from the library. Right.
02:25:18.75	Chad Hess	We should have used those dollars instead of general fundraisers.
02:25:21.79	Council Member Gloucester	Right. So moving the money from the Thailand's fund to the general fund was an example of allocating available dollars for a use that made sense for the rest of the fund.
02:25:29.77	Chad Hess	It's allocating those dollars to reimburse for the administrative overhead. It's, it's, yeah, it's not driven by a project. It's, it's,
02:25:38.34	Chad Hess	compensating the general fund for the burden.
02:25:40.08	Council Member Gloucester	Compensating for the work that's already done. Okay. But that's why the funds were moved.
02:25:43.83	Chad Hess	Correct.
02:25:44.42	Council Member Gloucester	Okay, just in the same-
02:25:45.64	Unknown	Same.
02:25:45.91	Chad Hess	All of those Tidelands dollars are still in the Tidelands Fund ready to be expended for projects within the boundaries.
02:25:52.43	Council Member Gloucester	Right. And the same goes for the movement of the funds from the MLK to the general fund and all of the allocations that were made in the last budgeting period.
02:26:00.28	Chad Hess	So no, the MLK fund is different. The goal of that fund is profit seeking and the excess revenues are transferred to subsidize the general fund.
02:26:04.53	Council Member Gloucester	Fund is.
02:26:11.18	Council Member Gloucester	Okay, and I just wanted to also just circle back to the update on the surplus. So now that it shows that fiscal year 2324 ended in what we had anticipated as a million dollar surplus, which went towards the Section 115 trust, and there is apparently unaudited, we're not yet confirmed, an additional million and a half in surplus available.
02:26:34.39	Council Member Gloucester	Is that something that we could allocate to our Section 115 trust? Do we have the availability to do that once it's audited and confirmed that that is available in the fund?
02:26:41.90	Chad Hess	I'm not.
02:26:42.47	Chad Hess	Yeah, so we can contribute dollars to the Section 115 at any time. We simply need council's direction. We can't recognize that as a contribution in fiscal year 24. We have passed June 30th.
02:26:55.28	Chad Hess	But if council directed staff to make a contribution into that trust, we certainly can. And that can be a discussion that we
02:27:04.25	Chad Hess	you know, agendize for a future meeting, or we put as part of our mid-year budget review.
02:27:09.35	Council Member Gloucester	Okay, but part of the reason that you wanted to share the update and the balance is because it impacts going forward what our budgeting picture looks like and what we have available as we close out.
02:27:18.28	Council Member Gloucester	24, 25 and start thinking about the picture for 26.
02:27:21.75	Chad Hess	That is correct.
02:27:22.04	Council Member Gloucester	That is correct.
02:27:22.78	Council Member Gloucester	So it's a significant change in the balance in terms of how we project going forward and make planning for our fiscal future.
02:27:30.55	Chad Hess	Yes, that surplus increases our...
02:27:34.24	Chad Hess	you know, resources in excess of our reserves. It's more available resources to meet the needs of the community.
02:27:38.16	Council Member Gloucester	more
02:27:41.08	Council Member Gloucester	And similarly, if we had seen something like an additional deficit of a million and a half, you would immediately inform the council as well, given that it would shift our fiscal picture.
02:27:50.34	Chad Hess	Yes. Yeah. You know, if this was the opposite direction, yeah, I would bring it forward as soon as I had that information.
02:27:50.83	Council Member Gloucester	So, yeah.
02:27:57.33	Chad Hess	You know.
02:27:58.44	Council Member Gloucester	So in your opinion, this was important information that the council needed in order to determine our fiscal future and what we do going forward. Yes, that is correct.
02:28:04.60	Chad Hess	Yes.
02:28:05.04	Mayor Sobieski	That is correct.
02:28:05.71	Council Member Gloucester	Okay, thank you.
02:28:08.23	Mayor Sobieski	Council Member Kellman.
02:28:09.41	Council Member Coleman	Great. I also just wanna make the point, this is an audit, not the budgeting process. So I think, you know, comments like we discussed earlier about the MLK slide not adequately capturing all the legal fees.
02:28:26.10	Council Member Coleman	I'm curious about an improvement plan to make this more exact. I understand that you can only collect what data is provided to you, and so I want to make sure that we're highlighting those things that need to get improved so we have a more accurate picture. I had a question about methodology because earlier tonight on the consent calendar, we actually had a report from the police department.
02:28:48.69	Council Member Coleman	And that report talked about hiring. And I'm just curious, because I just genuinely do not know. It's not a leading question. I'm curious, when we have somebody who is completing a training program,
02:29:03.58	Council Member Coleman	Is that captured in our expenses because we've paid for some of their time? And then the other type of hiring individual, when someone who had accepted
02:29:17.36	Council Member Coleman	the position and not had not yet started. Most of these are in training. So does the training program folks show up on our?
02:29:25.21	Chad Hess	Yes, so I think you're talking in reference to like a police academy recruit.
02:29:30.22	Chad Hess	I'm
02:29:30.83	Council Member Coleman	Yes, like Brandon accepts the position of parking enforcement officer and is progressing well in his training program. I think that's we actually hired Brandon. But I'm just kind of curious, like, how do we track that?
02:29:40.18	Chad Hess	Yeah, yeah. So when we when we bring out a new recruit, we send him to the academy, we are paying wages. So we pay wages while he or she is gaining that that that education or that that training through the academy.
02:29:54.07	Chad Hess	We also pay for that academy. We pay tuition, if you will,
02:29:59.33	Chad Hess	And that would be recognized within the police budget.
02:30:02.67	Chad Hess	in the general fund.
02:30:03.84	Council Member Coleman	Okay, just trying to make sure that
02:30:05.66	Council Member Coleman	I understand how the dots connect. Thank you.
02:30:09.12	Mayor Sobieski	Yeah, the goat getting council member helping.
02:30:12.93	Councilmember Hoffman	And just, you know, to look at the increase in revenue that we were talking about was the increase in revenue was $106.
02:30:22.20	Councilmember Hoffman	Well, it was revenues, but it was interesting that what was set out as revenues, right? So in there, you can see that the intergovernmental revenue
02:30:32.46	Councilmember Hoffman	Some of that exceeded because I think it was 242.
02:30:40.64	Councilmember Hoffman	thousand because of FEMA grants, one-time FEMA grants, and should not be considered ongoing revenue.
02:30:50.13	Chad Hess	Yes. So, you know, those, those grants that we received, the FEMA dollars, the reimbursement from the state, I think it was right around 60,000.
02:30:58.06	Chad Hess	Those were not budgeted. So that is causing part of this variance is those dollars that were received
02:31:04.49	Chad Hess	after the city had to negotiate and appeal for the FEMA dollars, you know, that took considerable effort on this, on the city's resources and time to,
02:31:13.89	Chad Hess	to ask for an appeal on that.
02:31:16.05	Chad Hess	It was not budgeted, so therefore it is showing up as a positive variance on the intergovernmental revenue line.
02:31:22.34	Councilmember Hoffman	Thank you.
02:31:22.44	Councilmember Hoffman	And that was kind of a one-time
02:31:24.97	Councilmember Hoffman	Thank you.
02:31:25.02	Chad Hess	Yeah, that's not included in my fiscal year 24, 25 budget. Those were one-time dollars. I am not counting on those.
02:31:32.89	Chad Hess	going forward.
02:31:34.51	Councilmember Hoffman	So how will
02:31:36.16	Councilmember Hoffman	So when we talk about
02:31:38.76	Councilmember Hoffman	MLK, when we talk about City Hall...
02:31:41.76	Councilmember Hoffman	And maybe...
02:31:43.35	Councilmember Hoffman	maybe the parking you know the parking lots if that's that comes back as a big
02:31:48.40	Councilmember Hoffman	or any other facilities assessment.
02:31:51.33	Councilmember Hoffman	Um,
02:31:53.04	Councilmember Hoffman	You would agree, I think you would agree that before we start our budget process next year, we probably need to know what those numbers are gonna be. Wouldn't you agree?
02:32:02.81	Chad Hess	Yes, I hope that that facilities assessment is available before we start that budget process. Yes, I agree.
02:32:08.04	Councilmember Hoffman	I agree.
02:32:10.22	Councilmember Hoffman	you know, if those deferred maintenance issues
02:32:14.05	Councilmember Hoffman	go well into
02:32:16.78	Councilmember Hoffman	several million, if not more, that's going to affect
02:32:21.05	Councilmember Hoffman	obviously, our budget processing for next year.
02:32:24.31	Unknown	Certainly.
02:32:31.63	Councilmember Hoffman	Thank you.
02:32:33.55	Mayor Sobieski	Are there any other questions?
02:32:35.87	Mayor Sobieski	And my only question, Chad, so our...
02:32:39.34	Mayor Sobieski	In the balance of funds, we have like $5.7 million in something called the Infrastructure Fund. That's a separate fund outside the general fund.
02:32:47.10	Mayor Sobieski	Which fund are we talking about? So we have the Capital Improvements Fund. In your balance of funds, you have cash for infrastructure and improvements, 5.389 million dollars.
02:32:58.36	Chad Hess	Yeah, so those are outside of the general fund. I think you're talking about
02:33:04.77	Chad Hess	One second.
02:33:06.82	Chad Hess	I'm in the wrong folder here.
02:33:08.91	Mayor Sobieski	Are you,
02:33:09.18	Chad Hess	talking about attachment eight
02:33:09.21	Mayor Sobieski	talking about cash money. We have a capital fund to which we make contributions and it has other sources of revenue that we use for capital projects around town.
02:33:18.69	Chad Hess	Yes.
02:33:19.20	Mayor Sobieski	Yes.
02:33:19.98	Mayor Sobieski	Thank you.
02:33:19.99	Chad Hess	multiple funds that we receive dollars for capital.
02:33:22.63	Mayor Sobieski	When we're paving a road like director McGowan has a list of roads that are going to be paved over the next several months by June. That money, is it going to come out of that fund, but primarily?
02:33:33.07	Chad Hess	Yeah, so we have a construction traffic road impact fee. So that, you know, those dollars contribute to our road projects. You know, we have a gas tax fund, which goes to contribute to road projects.
02:33:48.78	Chad Hess	We have the measure L of sales tax revenue, which is
02:33:53.47	Chad Hess	I reported on that for infrastructure improvements, but that fund has...
02:33:58.27	Chad Hess	At the end of June 30th, it had over $3 million in it, ready to be expended on road projects.
02:34:04.80	Mayor Sobieski	And so if we wanted to increase the rate at which we're fixing our streets, filling our potholes, we could take some of the $8 million that's sitting there,
02:34:14.45	Mayor Sobieski	It's called unassigned cash. It's not in our savings account. It's I mean, it's not in our pension reserve. It's not in our.
02:34:20.19	Mayor Sobieski	budget stabilization reserve it's just unassigned cash we could take that and put it into say the capital improvement fund
02:34:26.50	Chad Hess	Sure. So you're talking about the resources in excess of our reserves, the unassigned fund balance and the general fund. Yeah, it, it,
02:34:35.44	Chad Hess	Council could direct the city staff to make a transfer
02:34:39.98	Chad Hess	to our capital improvement funds to build roads. We could take those dollars and contribute it to the section 115 or pay down our UAL.
02:34:46.87	Mayor Sobieski	I don't know you know vice mayor see suggested as policy and former mayor Blaustein and hurt in her last year, we could transfer a million 2 million 3 million 4 million 5 million to the 115 trust that would offset our pension obligation.
02:35:03.20	Chad Hess	Yes. So we could make a contribution to the section 115. I'm also evaluating making a contribution directly to the PERS and to the, to the CalPERS system.
02:35:13.60	Chad Hess	you know, we are paying an effective interest rate of 6.8% on that pension liability.
02:35:19.55	Chad Hess	which far exceeds our rate of return within the Section 115 Trust.
02:35:24.16	Chad Hess	with my discussions with our actuaries, the Section 115 trust is really beneficial
02:35:30.18	Chad Hess	when we approach a 90% funding status,
02:35:34.10	Chad Hess	Right now, we are about 70%, 75% funded.
02:35:37.66	Chad Hess	And
02:35:38.52	Chad Hess	you know, we would get more bang for our buck if we just contributed directly to the pension fund.
02:35:44.19	Chad Hess	to eliminate that 6.8% interest
02:35:47.25	Chad Hess	on that outstanding debt.
02:35:48.92	Chad Hess	Right.
02:35:49.86	Chad Hess	And it would reduce those future UAL payments, which is really the risk that the general fund bears is those ever increasing UAL payments. This would...
02:35:49.90	Unknown	And it would.
02:35:50.22	Unknown	I agree.
02:35:59.06	Chad Hess	help keep those lower by paying off some of that existing pension debt.
02:36:04.32	Mayor Sobieski	And so then I just have a macro question a little bit like along the lines of Councilmember Kelman. You know, I'm a finance expert, right? I've been audited for my venture funds for years, but I'm also a pretty simple guy. And I think everyone struggles with the numerous accounts. You know, it's as if most people have a checking account and a savings account.
02:36:24.13	Mayor Sobieski	maybe a brokerage account and
02:36:26.73	Mayor Sobieski	And that's the way they think of their lives, checking out savings account, brokerage account. Maybe they have two checkings account and another account. We similarly have many different accounts, some devoted to certain purposes, others to others, but they're all our money.
02:36:38.95	Mayor Sobieski	And in addition to that, we have a bunch of sources of revenue. It's like you get your salary, you get your veterans benefits, you get your annuity from the annuity that you bought, you get your inheritance that's paid from your trust. So you got lots of different sources of revenue. But this nomenclature we have, it's gap, it's accounting, it's done the way every municipality does. But in your experience, is there any possibility of creating something that's more readily comprehensible by the people to let them understand the fact that our cash and our savings has doubled over the last 10 years? That we do have this 30-year pension obligation that's paid out like a mortgage year in, year out, so you don't have to pay it all at once. But it also varies with the stock market. So, you know, some years it's up, some years it's down. It's pretty maddening if you look at any piece of it. And I'm just wondering, you know, it might be putting a lot on you, but do you have any ideas about how to correctly, accurately, truthfully translate the gap numbers that we do according to the way accountants say we need to do them to a format and a framework that would be more readily transparent and understandable by people?
02:36:39.17	Unknown	It is.
02:37:49.18	Chad Hess	Yeah, it's a very complex topic. Governmental finance is very complex with all of our revenue sources and expenditures and restrictions on our dollars.
02:37:58.74	Unknown	you
02:37:58.99	Chad Hess	Um,
02:38:00.90	Chad Hess	I think some of the confusion is self-imposed. We have a lot of funds that don't necessarily have to be funds, but we've always done it that way.
02:38:09.81	Chad Hess	Some of our special revenue funds like our measure A and the measure double A from the county, those have to be segregated funds based upon their grant agreement.
02:38:19.83	Chad Hess	Um,
02:38:20.57	Chad Hess	But all of our parking fund doesn't have to be a separate fund. Our MLK or our old city hall
02:38:27.12	Chad Hess	does not have to be a separate fund. Those could be consolidated into
02:38:31.90	Chad Hess	a single fund called property management, or we could collapse that into the general fund proper.
02:38:37.45	Chad Hess	I think that potentially would simplify things by consolidating the number of funds that we have.
02:38:44.48	Chad Hess	Um,
02:38:45.23	Chad Hess	and then also looking for ways to visually represent the activity.
02:38:49.33	Chad Hess	Um,
02:38:50.29	Chad Hess	it's going to be a work in progress. It's not gonna be something that I can bring forward to next council meeting,
02:38:55.82	Chad Hess	I think continuous improvement is really where I want to really focus my efforts.
02:38:59.96	Chad Hess	Thank you very much, Director.
02:39:00.77	Mayor Sobieski	which is the best.
02:39:00.83	Chad Hess	us.
02:39:01.12	Mayor Sobieski	Thank you.
02:39:01.16	Chad Hess	Thank you.
02:39:01.34	Mayor Sobieski	Yes.
02:39:02.51	Mayor Sobieski	Let's move on to public comment, please.
02:39:06.77	Mr. City Clerk	We have Babette McDougall online.
02:39:13.48	Ms. McDaniel	Hello there. So first of all, I want to just say right up front, I have great confidence in Chad Hess as our finance director, and I have...
02:39:25.74	Ms. McDaniel	every bit of appreciation for the fact that we have so many lawyers on our team this time around, because what a wonderful and invigorating discussion it is to pull apart and tease out the threads.
02:39:38.26	Ms. McDaniel	of what can make
02:39:39.38	Ms. McDaniel	this whole budgeting process seemed very complicated.
02:39:42.60	Ms. McDaniel	I would like to also point out
02:39:44.84	Ms. McDaniel	that there's a lot of buzz around town lately.
02:39:47.76	Ms. McDaniel	particularly about the MLK site and the money that it generates.
02:39:52.15	Ms. McDaniel	And there seems to be a thousand different ways
02:39:54.67	Ms. McDaniel	depending on who upon the council you're listening to,
02:39:57.38	Ms. McDaniel	at any given moment.
02:39:58.73	Ms. McDaniel	on how we can apply these MLK funds
02:40:01.33	Ms. McDaniel	variously this way.
02:40:02.87	Ms. McDaniel	or variously that way.
02:40:04.64	Ms. McDaniel	In that regard, I'm glad to hear that we are reminded that there are certain funds that are indeed
02:40:09.75	Ms. McDaniel	restricted.
02:40:10.76	Ms. McDaniel	Now, I work in the nonprofit world, and I realize that
02:40:13.74	Ms. McDaniel	In the nonprofit world, restricted funds has a very precise meaning.
02:40:17.77	Ms. McDaniel	And it's probably not the same as one used in
02:40:20.79	Ms. McDaniel	City circumstances that said.
02:40:23.64	Ms. McDaniel	I think the MLK charter, the original charter for MLK, it's about time that we pulled that out, dusted it off, and revisited it.
02:40:31.13	Ms. McDaniel	Because after all, as I put in my letter, if any of you happen to see it today,
02:40:36.13	Ms. McDaniel	We do have pending bulldozers. I mean, everybody seems hellbent.
02:40:39.86	Ms. McDaniel	on developing MLK.
02:40:41.71	Ms. McDaniel	which would be in gross violation of its original charter, but nonetheless,
02:40:45.71	Ms. McDaniel	It seems it's certain among you.
02:40:47.52	Ms. McDaniel	feel that that's absolutely the best things in sliced bread.
02:40:50.78	Ms. McDaniel	For Sausalito.
02:40:52.04	Ms. McDaniel	So there's not much I can do to push back on that at this point.
02:40:55.08	Ms. McDaniel	except to encourage you that part of the discussion
02:40:57.80	Ms. McDaniel	and part of the confusion around town
02:41:00.26	Ms. McDaniel	has to do specifically with always bandying about one way or the other, how we're going to do this to MLK, that to MLK,
02:41:07.42	Ms. McDaniel	Use this MLK fund for that or another. And it gets very confusing after a while. So thank you for the...
02:41:16.92	Unknown	Thank you.
02:41:16.93	Mr. City Clerk	Next speaker is Stephen Woodside.
02:41:22.57	Unknown	Hi, I just wanted to add a couple hopefully helpful comments. In my experience with counties and cities and special districts,
02:41:31.72	Unknown	There is always
02:41:33.59	Unknown	end-of-year financials that are reported
02:41:36.25	Unknown	promptly.
02:41:37.49	Unknown	And why is that? It's so there are no surprises.
02:41:41.15	Unknown	once these final
02:41:43.98	Unknown	Financials prepared by staff are subject to audits.
02:41:47.80	Unknown	Then once there is an audit,
02:41:49.82	Unknown	assuming there's a surplus
02:41:51.97	Unknown	that surplus can be appropriated in the then current fiscal year for whatever
02:41:57.60	Unknown	purpose the council so decides.
02:42:00.07	Unknown	such as adding to reserves or paying down pension obligations or
02:42:04.43	Unknown	you know, anything else that is a priority for the council.
02:42:08.32	Unknown	I'm assuming that's
02:42:10.44	Unknown	the practice here in this city.
02:42:13.04	Unknown	And secondly, Ms. McDougall mentioned the nonprofit world and the concept of restricted
02:42:19.25	Unknown	And I think the big picture for all of this is that some funds that are established in a city are restricted.
02:42:27.52	Unknown	And,
02:42:27.99	Unknown	Many are not restricted and they're subject to council appropriations.
02:42:32.90	Unknown	And I assume that
02:42:34.66	Unknown	Most of the funds that have been discussed tonight
02:42:37.58	Unknown	are actually not restricted. They're simply segregated as funds for accounting purposes. So you can determine whether there's a net profit or loss
02:42:46.17	Unknown	or something.
02:42:47.16	Unknown	so that you can properly manage that aspect of the enterprise.
02:42:51.35	Unknown	Anyway, that's how I see it.
02:42:53.46	Unknown	Certainly, I hope that's the case here. Thank you.
02:42:58.67	Mr. City Clerk	Next speaker is Kieran Culligan.
02:43:04.53	Kieran Culligan	Hi there. I just want to say thank you to Citi staff for their financial management and transparency.
02:43:10.38	Kieran Culligan	I think that's what this looks like. That's what this conversation looks like. And we owe them a huge thanks.
02:43:15.61	Kieran Culligan	even as they've been taking hits in anonymous emails, next door, even city council member newsletters. So huge appreciation for their service to the city. Frankly, I've never seen people so mad about good news. So let's focus on the goodness. I hope we can work towards what's best for Sausalito, not just kind of particular interests of the day. So I look forward to getting the conversation towards the current budget and future budgets, making sure that we're growing the top line and that we have a sustainable financial model for the city. So thanks again, city council and city staff.
02:43:50.39	Mr. City Clerk	No further public speakers.
02:43:52.57	Mayor Sobieski	All right, we'll close public comment. Is there any discussion here on the dais? Vice Mayor.
02:43:57.57	Vice Mayor Cox	Yes, I just wanted to address an inaccuracy made by one of our
02:44:02.46	Vice Mayor Cox	public commenters, which is that
02:44:04.64	Vice Mayor Cox	You know, we're willy nilly.
02:44:06.34	Vice Mayor Cox	set on developing MLK
02:44:09.11	Vice Mayor Cox	Our general plan.
02:44:10.95	Vice Mayor Cox	and our housing element
02:44:12.35	Vice Mayor Cox	and our study session
02:44:14.52	Vice Mayor Cox	and our housing element committee meetings regarding MLK all make it very clear
02:44:20.85	Vice Mayor Cox	that the city council will not vote to do anything
02:44:24.23	Vice Mayor Cox	with the MLK site beyond what the charter allows,
02:44:27.49	Vice Mayor Cox	unless and until
02:44:29.68	Vice Mayor Cox	a
02:44:30.71	Vice Mayor Cox	a ballot initiative is approved by a majority of the voters. So I just wanted to make that
02:44:37.22	Vice Mayor Cox	Uh-huh.
02:44:37.85	Vice Mayor Cox	Statement on the record.
02:44:39.28	Vice Mayor Cox	so that there's no misunderstanding
02:44:41.29	Vice Mayor Cox	about this city council exceeding its authority.
02:44:46.27	Mayor Sobieski	Thank you. Any other comment?
02:44:48.98	Mayor Sobieski	All right, we'll close discussion, move on to the next agenda item, which is 5C, presentation and discussion on the current state of enterprise software and a recommendation. City Manager, who's doing this?
02:44:59.33	Richard Scaff	It happens to be Mr. Hess's birthday today. Oh, my God. He won't have a birthday on a council meeting again. But happy birthday.
02:45:01.44	Mayor Sobieski	Oh my God.
02:45:04.80	Mayor Sobieski	Thank you.
02:45:04.81	Council Member Gloucester	them.
02:45:05.94	Mayor Sobieski	Happy birthday.
02:45:06.15	Council Member Gloucester	Happy birthday, Director Hess. Thank you.
02:45:08.49	Richard Scaff	Happy birthday to you.
02:45:09.98	Mayor Sobieski	you happy birthday to you happy birthday cheer chad
02:45:13.77	Unknown	Yeah.
02:45:16.61	Mayor Sobieski	Happy birthday to you. Thanks for putting up with us.
02:45:20.07	Chad Hess	Thank you. That was good. I did leave an Easter egg in my presentation.
02:45:20.12	Mayor Sobieski	Thank you.
02:45:21.87	Mayor Sobieski	That was good.
02:45:25.60	Chad Hess	And there'll be another one on this next one too. So I appreciate the recognition.
02:45:29.15	Chad Hess	Thank you.
02:45:29.85	Council Member Gloucester	Are we supposed to go back and find it?
02:45:32.22	Chad Hess	it's pretty easy. It's pretty obvious, but yeah, you, you can go back and find it if you'd like.
02:45:36.39	Council Member Gloucester	Okay.
02:45:37.33	Chad Hess	All right, let me share my screen and we will...
02:45:42.11	Chad Hess	Little tech difficulties here.
02:45:45.60	Chad Hess	Mmm.
02:45:46.83	Chad Hess	One second.
02:45:47.79	Mayor Sobieski	Actually, everyone wants to take a two minute biobake. So we will resume at, uh,
02:45:52.45	Mayor Sobieski	953 we're going to hear item 5
02:45:56.45	Mayor Sobieski	What was it?
02:46:00.65	Mayor Sobieski	Mayor Mrakas- it's the consent item 3d adopt a resolution of the City Council of Sausalito accepting North street steps repair is complete with a cost of 537 $73,000. Mayor Mrakas- And Councilmember often you pulled it off because. Mayor Mrakas- Can you explain why you want to pull it off.
02:46:18.84	Councilmember Hoffman	Thank you so much. Yeah, I pulled off because we got an email from the homeowner that lives there at the top of North Street stairs, Mr. Lalonde, who showed us some pictures. And I've seen the site as well, and I've walked it, I think, with you or somebody. No, probably wasn't you, it was one of the other guys. But I mean, I can see where there's water still coming. We still have to sleeve the storm drain, I think. We still have to make sure that that's a problem and fix it.
02:46:45.25	Councilmember Hoffman	So principally, I just don't, I believe that it's not done. And so I don't think we should, especially because this has been the subject of litigation,
02:46:54.28	Councilmember Hoffman	and we're subject to a settlement under the litigation.
02:46:57.45	Councilmember Hoffman	I don't think it's right that we would
02:47:00.00	Councilmember Hoffman	put it on.
02:47:01.43	Councilmember Hoffman	And I want to concede that in the
02:47:05.18	Councilmember Hoffman	public works world, perhaps.
02:47:07.34	Councilmember Hoffman	that that's the correct thing, but I don't think as a council that's the right thing to do. I think it should be continued until the project is actually done and the streets are, the steps are actually open because they are still closed. And I think there's still some damage to the roadway below from the curbs from the water from that project. So that's the reason I pulled it off. So thank you.
02:47:29.94	Mayor Sobieski	but thank you Councilmember Hoffman. Director McGowan, can you comment on this? Why is it say that it's complete when I can't walk down the stairs?
02:47:36.74	Director McGowan	Yes, that's a great question. So what this action is for is to recognize that the contractor we hired in order to perform the slide repair or at least the improvements adjacent to the steps themselves, their work is complete. Now, as we were working on this project, we did discover that the storm drain system that runs from Josephine down to Bridgeway was leaking water onto the stairs itself. So I don't think my opinion is that the storm drain work shouldn't be, excuse me, let me back up, that the work on the wall itself should be released at this point because we're done with that contractor. We have another contractor coming in to do the sleeving work.
02:48:31.78	Mayor Sobieski	So this is a technical step to finish the contract for a contractor's work is actually completed. Okay.
02:48:39.34	Director McGowan	Yes, their work is completed. There may be some miscommunication or understanding of what it what the title of the project is.
02:48:47.63	Director McGowan	And keep in mind that we discovered that the storm drain system was leaking during the work on the wall itself.
02:48:53.27	Mayor Sobieski	So there's no implication here that the work at the North Street steps is finished. That is an ongoing project. Yes, it is.
02:48:59.26	Director McGowan	Yes, it is an ongoing project at this point.
02:49:01.97	Mayor Sobieski	Thank you.
02:49:03.49	Mayor Sobieski	So is there any other questions for Dr. McGowan?
02:49:06.16	Mayor Sobieski	Yeah. I'm sorry, I didn't see you up there. That's OK.
02:49:08.32	Vice Mayor Cox	That's okay. Director McGowan, if we fail to declare this project complete,
02:49:13.97	Vice Mayor Cox	and fail to pay the contractor within 60 days
02:49:17.80	Vice Mayor Cox	of their completion of work on the project, we are subject to prompt payment penalties. Is that right?
02:49:22.54	Vice Mayor Cox	Yes, as long as it says that in the contract.
02:49:25.46	Vice Mayor Cox	Well, isn't the Prompt Payment Act a statute that applies to all public works contracts?
02:49:30.98	Michael Bush	Yes, it's a matter of state law that we have to...
02:49:33.93	Michael Bush	have to pay the contractor and finish out the contract. And the main purpose of a notice of completion is to protect the city from liens, stop work notices and claims from material suppliers and subcontractors.
02:49:48.95	Vice Mayor Cox	And prompt payment penalties are 2% per month on any unpaid balance. Isn't that right?
02:49:55.69	Vice Mayor Cox	Thank you.
02:49:56.28	Vice Mayor Cox	I...
02:49:57.09	Vice Mayor Cox	Bless you. I think that's correct.
02:49:59.25	Vice Mayor Cox	And in addition, the city could be liable for any attorney's fees spent by the contractor attempting to collect any fees unpaid within those 60 days. Isn't that right?
02:50:10.11	Director McGowan	Well, I think you're more versed on this particular part of the law than I am.
02:50:14.33	Director McGowan	And so I will go with what you are saying at this point.
02:50:17.54	Vice Mayor Cox	Well, the bottom line, Director McGowan, is that if we don't declare the project complete,
02:50:23.34	Vice Mayor Cox	and pay the contractor for the work that it did
02:50:26.77	Vice Mayor Cox	competently within the scope of its work,
02:50:29.66	Vice Mayor Cox	that we're exposing the city to potentially significant liability. Would you agree?
02:50:34.42	Director McGowan	Yes, I agree with that.
02:50:35.76	Vice Mayor Cox	Thank you.
02:50:37.54	Mayor Sobieski	I think you're just doing order customer Kalman and then.
02:50:41.40	Council Member Coleman	Thank you for that, Vice Mayor. I just learned something. And so I think it seems like an easy solution, which is this is just misnamed. They probably should just say adopt a resolution accepting a notice of completion as to the work performed by ex-contractor in the amount of, and then the resolution can be modified as such. So I appreciate Councilman Hoffman pulling it off because this project as we know it is not complete for a number of reasons. However, for the reasons articulated by the Vice Mayor, we have a statutory duty to pay the contractor. Two very different things. I think maybe one lesson from tonight is that many of our titles need to be revisited more closely to make sure that they track with what's going on in town. And I think this is an easy fix.
02:51:30.20	Mayor Sobieski	I agree, but go ahead, Councilman Hoffman, and then Vice Mayor.
02:51:31.11	Councilmember Hoffman	Thank you.
02:51:31.13	Council Member Coleman	GO.
02:51:32.13	Council Member Coleman	Um,
02:51:32.53	Councilmember Hoffman	and then,
02:51:34.66	Councilmember Hoffman	Is Miller Pacific going to do the additional work? Anybody know? Can we do a change order with Miller Pacific? That's the contractor that we're talking about.
02:51:40.95	Director McGowan	That's the contract.
02:51:42.57	Director McGowan	Thank you.
02:51:42.73	Director McGowan	I'm sorry, I interrupted. Miller Pacific is our geotechnical consultant. The next portion of work will be somebody who can sleeve the actual culvert. And so we need a specialty contractor for that. And they're known as Mixus. So we're working forward with Mixus to do that work.
02:52:00.39	Vice Mayor Cox	Okay, thank you.
02:52:00.44	Director McGowan	Thank you.
02:52:00.90	Unknown	Thank you.
02:52:01.66	Vice Mayor Cox	Thank you.
02:52:03.53	Vice Mayor Cox	Director McGowan, the notice of completion that was attached to the staff report that you're asking us to approve describes the work as
02:52:10.26	Vice Mayor Cox	installation of soil nails, grading and soil mesh to hold the hillside in place. Is that right?
02:52:16.73	Director McGowan	Yes, that's correct.
02:52:17.45	Vice Mayor Cox	And that was the scope of the contractor RWR Construction Inc., correct?
02:52:22.26	Director McGowan	Yes.
02:52:22.92	Vice Mayor Cox	And so that's the only
02:52:24.42	Vice Mayor Cox	project that we're declaring complete this evening. Is that right?
02:52:28.12	Director McGowan	Yes, that's correct.
02:52:29.35	Vice Mayor Cox	Okay, so I just think that the resolution needs to be clear.
02:52:29.50	Director McGowan	Okay.
02:52:33.45	Vice Mayor Cox	The resolution needs to track the notice of completion or else simply refer to the notice of completion.
02:52:39.24	Vice Mayor Cox	rather than referring to it as North Street.
02:52:42.23	Vice Mayor Cox	stairs or anything else that's somewhat misleading. So I endorse what Councilmember Kelman said.
02:52:47.86	Michael Bush	Michael Bush- The project, the name of the project is the North street steps slope repair project, that is the project that the city committed to doing as part of its settlement with property owner lawns.
02:52:48.74	Vice Mayor Cox	the language.
02:53:03.91	Michael Bush	So that is that is the scope of the work that has been deemed complete is the work that is required under the settlement agreement.
02:53:10.64	Council Member Coleman	But, Sergio, I thought that the notice of completion that is required under statutory law, so it's not incurred the 2% fee, is in fact the notice of completion of the work of the particular contractor, independently of how we chose to name the project, so I think we should
02:53:27.15	Council Member Coleman	articulate that is the name of the project because
02:53:31.82	Council Member Coleman	I don't want to say too many things, knowing that this is an open pending contentious issue, but I think we've noticed the completion is to the work done by this particular contractor,
02:53:41.15	Ms. McDaniel	Thank you.
02:53:41.20	Councilmember Hoffman	period.
02:53:41.27	Council Member Coleman	it.
02:53:41.58	Council Member Coleman	There's more work to be done in this area.
02:53:45.12	Councilmember Hoffman	Or should the
02:53:46.69	Councilmember Hoffman	more proper title have been repaired to the slope of the hill, right? It's not the North Street stairs. This is about the hillside.
02:53:55.41	Councilmember Hoffman	That's it.
02:53:55.48	Vice Mayor Cox	Thank you.
02:53:56.53	Councilmember Hoffman	Thank you.
02:53:56.54	Vice Mayor Cox	Thank you.
02:53:56.58	Vice Mayor Cox	So the resolution...
02:53:56.59	Councilmember Hoffman	So the resolution.
02:53:58.01	Councilmember Hoffman	Thank you.
02:53:58.89	Vice Mayor Cox	The resolution does say slope repair project, North Street steps slope repair project.
02:53:58.94	Councilmember Hoffman	The rest-
02:54:04.17	Councilmember Hoffman	So can we just, okay, fine. If it says slope repair project, I'm wondering if we can amend, nevermind. I was thinking amend the agenda, right? So people don't look at it and say, oh, that's
02:54:17.60	Vice Mayor Cox	We are on a deadline to accept. So we only have a certain amount of time after work is complete to actually accept the project. So
02:54:22.60	Mayor Sobieski	I'm sorry.
02:54:22.70	Mayor Sobieski	to actually
02:54:24.03	Mayor Sobieski	So stipulate what the definition is here so that we can vote on it. I mean, we've had discussion. It's clear that none of us think the steps are open.
02:54:30.99	Council Member Coleman	None of us think
02:54:32.99	Council Member Coleman	Yeah, Mayor, let's just make sure that the resolution is updated accordingly. I think that's where we have the opportunity to make the change, right?
02:54:40.42	Mayor Sobieski	You want to make a specific recommendation?
02:54:42.19	Mayor Sobieski	I'm happy to defer
02:54:42.49	Council Member Coleman	I'm-
02:54:43.47	Council Member Coleman	I'm sorry.
02:54:43.51	Mayor Sobieski	I,
02:54:43.62	Vice Mayor Cox	I know.
02:54:43.88	Mayor Sobieski	Thank you.
02:54:44.15	Mayor Sobieski	Thank you.
02:54:44.27	Vice Mayor Cox	I'm happy. Yeah. So
02:54:46.46	Vice Mayor Cox	I would like to say accepting the slope repair project adjacent to the North Street steps as compared.
02:54:53.02	Mayor Sobieski	complete.
02:54:53.83	Unknown	Thank you.
02:54:53.85	Mayor Sobieski	Thank you.
02:54:53.87	Unknown	Yeah.
02:54:53.93	Mayor Sobieski	Yeah. Okay.
02:54:54.41	Mayor Sobieski	With that change, a bunch of head nods. I'll second that. Second the motion. Call the roll. Oh, I'm sorry. City public comment, please.
02:54:56.23	Unknown	I'll second that.
02:54:56.89	Unknown	Second.
02:55:03.50	Mr. City Clerk	Linda Pfeiffer.
02:55:15.01	Mr. City Clerk	we have nobody.
02:55:16.94	Mr. City Clerk	Thank you.
02:55:17.21	Mr. City Clerk	Okay.
02:55:17.69	Mayor Sobieski	We'll close public comment. Call the roll, please, Mr. City Clerk.
02:55:22.20	Mr. City Clerk	Uh, council member, uh, Blasting.
02:55:25.25	Councilmember Hoffman	Yes.
02:55:25.64	Unknown	Thank you.
02:55:26.08	Mr. City Clerk	Councilmember Hoffman.
02:55:29.07	Councilmember Hoffman	Yes.
02:55:29.66	Mr. City Clerk	Councilmember Kelman.
02:55:30.66	Councilmember Hoffman	Yes.
02:55:31.53	Mr. City Clerk	Vice Mayor Cockney.
02:55:32.80	Councilmember Hoffman	Yes.
02:55:33.62	Mayor Sobieski	Thank you.
02:55:33.66	Mayor Sobieski	Amir Sobieski. Yes. All right. That passes unanimously. And I'll hear item 5C, presentation and discussion of the current state of enterprise software and recommendation, Director Hess.
02:55:48.46	Council Member Coleman	Don't forget it's your birthday, Director Hess.
02:55:51.19	Mayor Sobieski	Director Hess?
02:55:54.30	Mr. City Clerk	city clerk is uh let me see where he's at
02:56:06.21	Vice Mayor Cox	He's an attendee, he needs to be promoted to a panelist.
02:56:07.93	Mr. City Clerk	be promoted to a panelist. I'm making them a panelist right now.
02:56:12.71	Mr. City Clerk	Sorry.
02:56:32.96	Unknown	All right.
02:56:35.29	Unknown	My computer's freezing again.
02:56:37.63	Council Member Coleman	We see you.
02:56:38.88	Unknown	You can see me.
02:56:40.38	Unknown	hear you, but my computer, I can't move my mouse.
02:56:44.80	Vice Mayor Cox	Chad, you might try discontinuing your video because that takes up bandwidth. You can still share your screen without sharing your video, and that will release some of the bandwidth that might be freezing you.
02:57:00.60	Council Member Coleman	Not to put too much pressure on you, but we also have the presentations in the agenda. So perhaps you wanna just verbally inform us.
02:57:14.07	Mayor Sobieski	Yeah, Director Hess, I would say, can you hear us?
02:57:18.98	Mayor Sobieski	He looks frozen.
02:57:19.03	Council Member Coleman	He looks
02:57:19.30	Vice Mayor Cox	for the next video.
02:57:19.40	Council Member Coleman	Thank you.
02:57:19.42	Vice Mayor Cox	Frozen again.
02:57:19.72	Council Member Coleman	Thank you.
02:57:19.74	Mayor Sobieski	to get
02:57:19.99	Mayor Sobieski	And.
02:57:20.07	Vice Mayor Cox	Thank you.
02:57:20.48	Council Member Coleman	Yeah.
02:57:20.97	Council Member Coleman	Thank you.
02:57:21.42	Council Member Coleman	We do have it.
02:57:26.35	Vice Mayor Cox	You know, he can join, maybe someone could text him and tell him to join the Zoom call by
02:57:30.91	Vice Mayor Cox	phone.
02:57:32.09	Vice Mayor Cox	And then he can just walk us through the presentation that we have.
02:57:35.80	Vice Mayor Cox	Or maybe the city clerk can share the presentation.
02:57:40.44	Council Member Gloucester	Presentation is in the agenda. So I have it open.
02:57:44.68	Vice Mayor Cox	I'm thinking about for those members of the public who
02:57:46.55	Council Member Gloucester	of the public.
02:57:48.56	Vice Mayor Cox	I'm just thinking about members of the public
02:57:50.35	Council Member Gloucester	Yeah, of course. No, I'm just making the point that if Chad joins by phone, we can easily pull it.
02:57:53.96	Vice Mayor Cox	Yeah.
02:57:54.25	Council Member Gloucester	Thank you.
02:57:54.45	Council Member Gloucester	Yeah.
02:57:54.87	Chad Hess	Are you guys able to hear me?
02:57:57.20	Unknown	you
02:57:57.22	Chad Hess	Yes. Go ahead.
02:57:58.46	Chad Hess	All right, let me share my screen.
02:58:02.40	Chad Hess	or if you guys can share the presentation that'll probably save on bandwagon.
02:58:04.56	Vice Mayor Cox	Yeah, we're sharing it. We've got it up. Thank you.
02:58:06.04	Chad Hess	Thank you. Okay, so tonight I'd like to discuss the current state of enterprise software for the city of Sausalito.
02:58:07.05	Vice Mayor Cox	Okay.
02:58:14.71	Chad Hess	Next slide.
02:58:16.13	Chad Hess	Currently, we operate with
02:58:18.61	Chad Hess	three different software solutions that do not talk well to each other. They're not integrated. And this is creating a lot of manual data entry
02:58:27.93	Chad Hess	to record revenue from various systems.
02:58:31.28	Chad Hess	This is creating inefficiencies, increasing labor costs, and then there are excessive annual price increases for some of our softwares.
02:58:40.26	Chad Hess	Currently, we use Springbrook software for our accounting and payroll.
02:58:44.31	Chad Hess	We use Central Square Trackit for our community development and DPW.
02:58:49.38	Chad Hess	And we use RecDesk for our Parks and Rec registration.
02:58:53.92	Chad Hess	Next slide, please.
02:58:56.46	Chad Hess	Tonight, I am just looking for feedback if we should proceed or move forward with looking at a single enterprise-wide software solution.
02:59:05.95	Chad Hess	This solution would be fully integrated
02:59:08.78	Chad Hess	and help create efficiencies on our processes that staff can focus on more value added activities.
02:59:15.92	Chad Hess	There is significant cost savings over the current state.
02:59:19.58	Chad Hess	We have negotiated price not to exceed clauses for the next eight years within this agreement with Tyler Technologies. And it is a modern cloud-based experience. Next slide, please.
02:59:35.68	Chad Hess	A little bit about Tyler Technologies. They currently have 45,000 installations in 1300 or 13,000 locations.
02:59:44.69	Chad Hess	Largest client is County of Los Angeles.
02:59:48.30	Chad Hess	smallest in a population of 57, Loving County, Texas.
02:59:52.35	Chad Hess	They are based in the US, publicly traded company.
02:59:56.54	Chad Hess	Um,
02:59:57.38	Chad Hess	and they have 56 offices throughout
02:59:59.76	Chad Hess	Thank you.
03:00:00.39	Chad Hess	their enterprise. Next slide, please.
03:00:04.55	Chad Hess	What we are looking at doing here on this slide, you can see as it stands now, we currently subscribe to Springbrook, Trackit and RecDesk. Our fiscal year 25 costs for those three solutions was $140,000.
03:00:18.31	Chad Hess	Springbrook is increasing at 7%, Trackit and RecDesk are escalating at 5%.
03:00:24.62	Chad Hess	If we switch to a Tyler solution, this would cover all three softwares and it would bring everything into a single platform.
03:00:33.06	Chad Hess	The cost for this software as a service fees is $71,220 for the first three years of this agreement.
03:00:40.72	Chad Hess	And then the next two years, years four and five are not to exceed 4%.
03:00:45.90	Chad Hess	And then years six, seven, and eight are not to exceed 5% annual uplift.
03:00:53.74	Chad Hess	You can see in the last column that there are annual software savings going to a single unified solution.
03:01:02.05	Chad Hess	Over the life of the eight years, that projected savings is $8,000.
03:01:06.50	Chad Hess	$824,000.
03:01:09.18	Chad Hess	And the cost to implement this over a 18 month to 24 month period is projected to cost $370,000 in professional services fees.
03:01:20.27	Chad Hess	When we reduce that upfront cost over the life of the savings, we have a net benefit to the city of $454,000 in dollars today.
03:01:31.41	Chad Hess	Next slide, please.
03:01:33.75	Chad Hess	The impact on the annual budget, you can see here that we would have a half a year if we started January 1st, 2025, we would have a half a year of Tyler SAS fees in addition to what we currently expended.
03:01:46.97	Chad Hess	And then we would incur about $100,000 of professional services fees. So this would increase the
03:01:52.55	Chad Hess	the expense in our fiscal year 25 budget by 138.
03:01:56.96	Chad Hess	Looking at the impact on fiscal year 25 budget,
03:02:00.30	Chad Hess	Here we would incur a full year of Tyler Software as a Service fees, but we would no longer subscribe to Springbrook or RecDesk.
03:02:07.50	Chad Hess	in fiscal year 25 as we implement the community development and DPW sections of Tyler.
03:02:14.64	Chad Hess	In fiscal year, I'm sorry, that last area should be impact on FY27 budget. It currently says 26, I apologize there.
03:02:23.45	Chad Hess	There we would start to incur the total annual savings of $84,000.
03:02:28.57	Chad Hess	$445 because we would no longer be subscribing to Springbrook RecDesk or TrackIt at that point.
03:02:35.77	Chad Hess	Um,
03:02:36.51	Chad Hess	The primary goal of this is to create efficiencies for our staff. We spend a lot of time.
03:02:41.47	Chad Hess	doing manual data entry, doing reconciliation between softwares.
03:02:45.68	Chad Hess	Using a unified solution would increase the efficiencies of my team.
03:02:50.32	Chad Hess	and teams throughout the department, but also there would be real dollar benefit to the city by simply reducing our software subscriptions to a unified solution, which would have a payback of about four years.
03:03:04.00	Chad Hess	over the life of the project.
03:03:05.42	Chad Hess	Next slide.
03:03:08.14	Chad Hess	At this point, I'd like to open it up for questions.
03:03:12.74	Chad Hess	Thank you.
03:03:12.76	Mayor Sobieski	All right, Councilmember Blastine was first.
03:03:14.97	Mayor Sobieski	Thank you.
03:03:15.19	Mayor Sobieski	Thank you.
03:03:15.21	Council Member Gloucester	Yeah. Hi, Chad. I appreciate the look at how we can make our IT services more streamlined. I definitely am a
03:03:15.22	Chad Hess	Yeah.
03:03:15.41	Mayor Sobieski	ANYBODY?
03:03:23.24	Council Member Gloucester	fan of using technology to improve city services. I'm just wondering how we landed on Tyler as a preferred SaaS provider. We had a formal RFP service or if we've actually tested Tyler against other providers and how it will interact. What is the API between Tyler and Granicus? How do we know that Tyler is actually going to be easier and better for us than track it or than rec pay? I just as a, um, having used a lot of these backend, uh, systems, I want to get in a sense of why. easier and better for us than track it or than rec pay. Just as a, having used a lot of these backend systems, I want to get a sense of why this is what you chose.
03:03:31.10	Jody Timms	Yeah.
03:03:42.93	Unknown	going to be.
03:03:48.40	Unknown	I'm sorry.
03:03:48.43	Unknown	Yeah.
03:03:54.59	Chad Hess	Yeah. So in the past, we have met with a few different providers of software. We've met with OpenGov. We've met with Central Square, which offers a accounting package in conjunction with their community development package.
03:03:54.76	Council Member Gloucester	Yeah.
03:04:07.91	Chad Hess	So,
03:04:08.67	Chad Hess	And then we've also had conversations with Tyler.
03:04:11.77	Chad Hess	We did not go out for formal RFP. This contract would be let under a group purchasing policy, Sourcewell, out of Minnesota.
03:04:20.18	Chad Hess	So we would be getting negotiated contract prices based upon that original vetting through the group purchasing.
03:04:27.26	Chad Hess	Tyler is a well-known organization. They are very popular throughout the California market. We've had discussions with other finance directors regarding their experience with Tyler as well.
03:04:39.60	Chad Hess	Um,
03:04:40.14	Chad Hess	And we've had very positive feedback from that.
03:04:43.53	Chad Hess	If Council's direction is they'd like us to go for a full RFP, we certainly can do that route.
03:04:49.49	Chad Hess	but we would like to take advantage of the expediency offered by the group purchasing policy.
03:04:56.27	Council Member Gloucester	Have you checked with department heads about whether Tyler meets their needs or if they've had a chance to review other types of SaaS software for this?
03:05:00.91	Chad Hess	Yeah.
03:05:01.49	Chad Hess	a few other types of sex.
03:05:03.63	Chad Hess	Yeah.
03:05:05.50	Chad Hess	So we have met with our department heads. They've gone through demos and had their opportunity to ask questions of Tyler and
03:05:12.02	Chad Hess	and see real live demonstrations and offer feedback.
03:05:20.15	Council Member Gloucester	I think we lost you, Director Hess.
03:05:33.50	Mayor Sobieski	I mean, someone's got further questions. I'm sorry.
03:05:33.94	Council Member Gloucester	I mean, someone's got further questions. I'm sorry. Okay. Well, the vice mayor had their hand raised, and I was still asking questions.
03:05:43.07	Vice Mayor Cox	Yeah.
03:05:43.15	Mayor Sobieski	to
03:05:43.28	Vice Mayor Cox	Thank you.
03:05:43.34	Council Member Coleman	I have concerns about the-
03:05:45.12	Council Member Gloucester	Thank you.
03:05:45.17	Vice Mayor Cox	This is really for the city attorney and not for
03:05:47.96	Vice Mayor Cox	Um,
03:05:50.03	Mayor Sobieski	Well,
03:05:50.95	Mayor Sobieski	Let's chat. I love your questions and your questions for city attorney. So you want to ask you a question, Sergio, please.
03:05:56.68	Council Member Coleman	But then I want to hear Mary Blossberg. The agreement.
03:05:59.23	Vice Mayor Cox	The agreement references the quote, but simply says that we'll pay professional services. Do we have the ability to add a not to exceed amount to the agreement so
03:06:11.28	Vice Mayor Cox	that we are protected
03:06:13.59	Vice Mayor Cox	from spending more than we anticipate.
03:06:17.74	Michael Bush	Yes, you can do that. We probably need to negotiate the specific not to exceed provisions with Tyler.
03:06:24.76	Michael Bush	I mean, this is on your agenda tonight for discussion and recommendation. It is not on the agenda tonight for contract approval.
03:06:31.90	Michael Bush	So.
03:06:32.97	Vice Mayor Cox	The other thing is that there is no ability to terminate unless it's for cause.
03:06:38.84	Vice Mayor Cox	or lack of appropriations.
03:06:41.27	Vice Mayor Cox	I'd like to know if we can add a termination for convenience clause so that we can terminate at some point if we're unhappy with the services, but not for cause.
03:06:49.55	Michael Bush	We can approach Tyler to address that. Typically one of the incentives for them, um,
03:06:56.44	Michael Bush	is that they do...
03:06:58.33	Michael Bush	typically request a long-term service contract given the startup costs. Typically the startup costs of any sort of significant ERP is a fair amount of investment by both city staff as well as the vendor. But yeah, we can approach them and discuss a reasonable termination for convenience that would be workable and we can report back to the council.
03:07:21.19	Vice Mayor Cox	Just because we didn't go out for formal
03:07:23.49	Vice Mayor Cox	And we're only supposed to use Sourcewell if the manner in which Sourcewell procured Tyler
03:07:31.10	Vice Mayor Cox	is similar to the manner in which we would procure professional services. And I don't know if anybody's done that checking to see how Sourcewell
03:07:38.74	Vice Mayor Cox	procured Tyler, but if they didn't use a procurement process,
03:07:43.96	Vice Mayor Cox	Uh,
03:07:44.80	Vice Mayor Cox	qualifications based process similar to our own
03:07:47.84	Vice Mayor Cox	then
03:07:48.68	Vice Mayor Cox	we shouldn't be piggybacking on back of them.
03:07:51.30	Vice Mayor Cox	I just want to be sure that
03:07:52.89	Vice Mayor Cox	We're protected since we're not going out for a typical competitive RFP.
03:07:58.86	Michael Bush	Yeah, I will have some discussions with city staff about that issue.
03:08:03.35	Mayor Sobieski	Thank you.
03:08:03.97	Mayor Sobieski	All right, back to Councilmember Blastene.
03:08:04.36	Council Member Gloucester	I would say.
03:08:05.63	Council Member Gloucester	I would just say my concern is stemmed from that we are negotiating eight years of fees with a software provider and having spoken to not only community members but employees about
03:08:14.38	Council Member Gloucester	difficulties around
03:08:16.24	Council Member Gloucester	the speed or pace or efficiency of, of programs like track it or granicus or others, I don't know that it's the best decision for us to be wed to one SAS provider for eight years without everyone testing it, not to mention,
03:08:28.52	Council Member Gloucester	the rapidly evolving technology, the fact that we might be able to share information on the blockchain, the fact that this, I just, I don't know anything about Tyler other than that we got a good deal about it. But I want to support staff if it's really clear that staff wants Tyler and this is going to help make their job easier and provide better services. But I'm asking a lot of questions about it because I know there are a variety of providers available. For example, the visualizations provided by OpenGov aren't offered by Tyler for budgeting, and that might help us going forward. So that's why I'm pressing on the issue. So, thank you.
03:09:03.74	Vice Mayor Cox	City Clerk, it looks like Chad has joined by phone, but he's an attendee, not a panelist.
03:09:13.87	Council Member Gloucester	And I often feel that items like these where we might just immediately give direction because it's choosing a vendor require more consideration for whether or not it'll provide top services to our residents as well, since everyone will be impacted by how permit efficiencies operate or how we make payments online. So it actually, in my opinion, deserved a little bit more consideration.
03:09:35.05	Richard Scaff	Mayor, if I can, while Chad's getting ready to get on, let me jump into this. I'm back online. Thank you, Chad. Let me just say a few words. You know, what I hear very clearly is pumping the brakes is something that we need to be doing on this. We're not trying to approve anything tonight. We really just want to surface this idea that we need to integrate and consolidate for savings if it makes sense. but, you know, going out and checking on, you know, the piggybacking aspect of it, making sure that, you know, this is the deal that we want. That's not the intent of tonight. We don't want that decision to be made. We want to provide you the insight that we have in terms of looking at this suite of products. And if there is the desire of the council to, you know, do a formal RFP, we can do that. If there's a comfort level with the work that's been done or there's more questions, and I believe there are more questions, then we should come back to you with answers to those questions and then, you know, ask the question at that point. You know, it was never intended tonight to have a decision made to go with Tyler. It's just to show you what Tyler could do.
03:09:38.62	Council Member Gloucester	Bye.
03:09:39.89	Unknown	I'm back online.
03:09:41.38	Council Member Gloucester	Thank you.
03:10:44.40	Councilmember Hoffman	Thank you, City Manager. That was my impression as well. And so I understand that, you know, that
03:10:50.90	Councilmember Hoffman	you
03:10:51.14	Councilmember Hoffman	Thank you.
03:10:51.59	Councilmember Hoffman	Caution as Councilmember Blaustein, but that was my understanding of the scope of what we were doing here tonight, and that's why I was ready to go ahead and give direction. I do think we absolutely need to move forward on this, and we can't delay much longer, but I know also because I watched the Finance Committee meeting that Chad has already done a lot of research on this about how to integrate all these systems, which I think is an excellent direction. So thanks to him for all that work.
03:11:22.91	Mayor Sobieski	Okay, have we given our direction?
03:11:26.51	Mayor Sobieski	Okay, so are we taking public comment? We'll take public comment, please.
03:11:27.45	Vice Mayor Cox	Are we taking public comment?
03:11:33.78	Mayor Sobieski	Seen none.
03:11:35.45	Mayor Sobieski	closed public comment. Is there any other comments? All right, we give that direction, and we'll move on to the next.
03:11:41.80	Council Member Coleman	I think the directions maybe like, sorry to speak for you, but do we want to hear who else they looked at? And I don't know why we have an eight year.
03:11:49.51	Council Member Coleman	Yeah. Like eight years? That's a weird number.
03:11:52.39	Mayor Sobieski	Well, I'm sorry to have cut it short. Does someone want to summarize what you'd like to characterize?
03:11:54.53	Council Member Coleman	that was.
03:11:57.20	Council Member Coleman	Well, that's just the question that I have. And it sounds like we want to understand why this was selected. Are there others that were looked at that were more efficient? I mean, I want to know. No, that's right. That's right. Yeah. That's right.
03:12:04.69	Unknown	Yeah.
03:12:07.12	Unknown	Yep. Yep. So Mayor Council, if I may, we did evaluate other solutions, we evaluated open gov.
03:12:14.70	Unknown	and Central Square's financial package in conjunction with Tyler.
03:12:18.50	Unknown	There are others out there that we could evaluate if we, if we chose to go up for a formal RFP.
03:12:24.32	Unknown	The reason for the eight years, I just wanted to make sure that we had a not to exceed amount
03:12:30.19	Unknown	Um,
03:12:30.90	Unknown	In the contract, we certainly are now obligated to fulfill the full eight years.
03:12:35.52	Unknown	Um,
03:12:36.20	Unknown	As a point of reference, we have been on spring work for over 20 years.
03:12:39.22	Unknown	as it currently stands.
03:12:40.92	Unknown	So,
03:12:41.55	Unknown	So the eight years was just as far out as it would commit for the not to exceed amount.
03:12:45.95	Unknown	And I was just trying to protect the city from excessive cost increase.
03:12:53.51	Council Member Gloucester	Okay, then I think the direction is, I mean, we do need further consideration of why this provider was selected. Is this the timeline that makes the most sense? Is this decision in partnership with the consortium for the contract deal legal and, in fact, in compliance with our RFPs? And I would also like to understand how does Tyler interact with community development and park and rec, and is that as seamless as possible with regards to the needs for finance? And also, how does Tyler iterate for technology changes and impact? For example, generative AI will have a significant impact on how we use city services. And what is the plan, if there is one for Tyler's adaptation to that technology as well?
03:13:37.49	Mayor Sobieski	Any other comments?
03:13:40.06	Mayor Sobieski	Okay.
03:13:41.42	Mayor Sobieski	Then we'll move on to the next agenda item, communication for items not on the agenda. This is a time for members of the public to provide public comment on any item not on the agenda. City Clerk.
03:13:53.89	Mr. City Clerk	We have Alice Merrill.
03:13:56.03	Unknown	Oh, that would be me.
03:13:58.03	Unknown	Um,
03:13:59.41	Unknown	I walked out of my house the other day and a young man who works at driver's market pulled something off his windshield and I asked him what it was and it was a ticket for $45. Some things got to be done for these people who work.
03:14:17.53	Unknown	They work by the hour. I just talked to the police chief, and what she keeps saying is, well, they can get there, they can buy a ticket, they can buy a permit for $6 a day.
03:14:27.68	Unknown	That's a lot of money for a person who's making $18 an hour.
03:14:33.45	Unknown	It's not like a professional job. It's not some fancy place where you have a place to park. It's going out every 10 minutes, every two hours, and finding another place for your car to park. You never get a break because you have to be doing that. And it's not just drivers, although that's certainly the people that I know.
03:14:55.20	Unknown	And then somebody today got a parking ticket, and she's a single mom of three kids in Marin City. She doesn't have any money.
03:15:03.87	Unknown	You know, somehow...
03:15:06.40	Unknown	this parking group that you put together,
03:15:11.15	Unknown	I don't know what they're working on, but they need to be working on this. And I understand that earlier there were actually there were
03:15:21.35	Unknown	They did have some kind of system, and that's gone now. And we really, it needs to be figured out, because it's just, it just doesn't seem fair to be running out every two hours and trying to find another place to park. And I know that Ming is always asking me to say something, because people that work at the restaurants, park as soon as it's 6 o'clock. They park, take up all the spaces,
03:15:51.59	Unknown	And then
03:15:53.05	Unknown	then her clients can't come in. Well, same with drivers, except for the 50 minutes.
03:15:59.92	Unknown	I'd love it if you guys would figure something out. Thanks.
03:16:04.01	Mr. City Clerk	Next speaker online is Tom Hoover.
03:16:18.44	Mr. City Clerk	Tom?
03:16:27.40	Mr. City Clerk	Can you hear me?
03:16:27.49	Tom Hoover	Can you hear me now?
03:16:28.55	Mr. City Clerk	Yes.
03:16:29.99	Tom Hoover	Okay. I wanted to register a bit of frustration about the disappearance of the second disability parking space by the...
03:16:42.62	Tom Hoover	by the back door up in the parking lot.
03:16:45.11	Tom Hoover	and with not knowing and
03:16:46.94	Tom Hoover	Like today, it was filled up, and then you've got it only for vans and electric vehicles.
03:16:52.30	Tom Hoover	and I'm not able to walk because of my breathing.
03:16:55.50	Tom Hoover	And I had to drive around the block. I finally found a place that was near
03:16:59.38	Tom Hoover	the front door so that I could walk in easily.
03:17:02.52	Tom Hoover	And so I'm wondering if
03:17:04.19	Tom Hoover	you're going to be replacing
03:17:06.28	Tom Hoover	that
03:17:07.31	Tom Hoover	Um,
03:17:08.76	Tom Hoover	disability.
03:17:10.13	Tom Hoover	parking spot
03:17:11.70	Tom Hoover	that you have taken away.
03:17:13.78	Tom Hoover	And I had no idea that it was even happening. And I wasn't the only one.
03:17:17.54	Tom Hoover	They were surprised.
03:17:18.91	Tom Hoover	So I'm wondering,
03:17:20.21	Tom Hoover	what if it's going to be replaced and you're going to redo that so that there'll be at least because like I didn't used to be, but now I'm one more person.
03:17:30.15	Tom Hoover	And I do come to City Hall quite a bit.
03:17:32.52	Tom Hoover	now to work on other projects.
03:17:35.00	Tom Hoover	And so,
03:17:35.66	Tom Hoover	That's my question.
03:17:37.37	Tom Hoover	Will it be replaced?
03:17:40.02	Tom Hoover	And how soon?
03:17:43.56	Mayor Sobieski	So thank you.
03:17:44.98	Mayor Sobieski	Thank you for your comment.
03:17:46.80	Mayor Sobieski	Mayor Mrakas, City Manager, if you have a quick can you include that in your city manager report, perhaps.
03:17:51.78	Mayor Sobieski	Just a second.
03:17:53.53	Mayor Sobieski	Okay, next public comment.
03:17:56.33	Mr. City Clerk	Thank you.
03:17:56.44	Mayor Sobieski	Thank you.
03:17:56.47	Mr. City Clerk	All right, one more.
03:17:56.91	Mayor Sobieski	you
03:17:56.98	Mr. City Clerk	moment.
03:17:58.60	Mr. City Clerk	But back from Google.
03:18:03.96	Ms. McDaniel	Hi, thank you.
03:18:04.98	Ms. McDaniel	Actually, I was really glad to hear this gentleman's remarks about the
03:18:09.45	Ms. McDaniel	disappearance of ADA parking
03:18:12.16	Ms. McDaniel	especially at City Hall.
03:18:13.85	Ms. McDaniel	It's kind of ironic, isn't it, that
03:18:16.43	Ms. McDaniel	you're,
03:18:17.58	Ms. McDaniel	promulgating a resolution about
03:18:21.19	Ms. McDaniel	how it's so important to embrace senior citizens when in fact we have
03:18:25.83	Ms. McDaniel	quite a contingent of citizens within Sausalito
03:18:29.04	Ms. McDaniel	that may be aging or they just may have disabilities.
03:18:32.68	Ms. McDaniel	And I was in city hall parking lot.
03:18:35.17	Ms. McDaniel	Last week,
03:18:36.31	Ms. McDaniel	and drove round and round and round because there was one ADA spot available already taken.
03:18:42.00	Ms. McDaniel	Oftentimes it's remarkable to me that you have people occupying ADA spots that seem to have a fine
03:18:48.99	Ms. McDaniel	ability to
03:18:50.66	Ms. McDaniel	comport themselves from their vehicles to the front door of wherever they're going, and yet they need that ADA spot.
03:18:57.10	Ms. McDaniel	I've been told many times that sometimes you just simply don't see
03:19:00.78	Ms. McDaniel	what they're dealing with. And I appreciate that because that can be there, but for the grace of God, go I.
03:19:06.53	Ms. McDaniel	So I thought it was just a temporary problem
03:19:10.00	Ms. McDaniel	So to find out that you're actually bringing in more electrical charge stations
03:19:15.38	Ms. McDaniel	to the detriment of the ADA
03:19:18.13	Ms. McDaniel	places.
03:19:18.94	Ms. McDaniel	is not a great thing.
03:19:20.76	Ms. McDaniel	So I'd like to encourage you to think more broadly if you're really going to embrace
03:19:26.21	Ms. McDaniel	People in Sausalito that are not 100% fit and fiddle
03:19:30.63	Ms. McDaniel	that you really need to have a much broader perspective here.
03:19:33.94	Ms. McDaniel	and not be so
03:19:36.29	Ms. McDaniel	so much focused on tunnel vision because it's the flavor of the month and everybody
03:19:40.89	Ms. McDaniel	And up and down the state of California is expected to file a resolution to play along.
03:19:45.84	Ms. McDaniel	I mean, it really would be nice if Sausalito would return to its concept of being able to think for itself again. Thank you.
03:19:54.76	Mr. City Clerk	Okay, next we have Linda Pfeiffer.
03:20:04.96	Linda Pfeiffer	Hello, can you hear me now?
03:20:07.20	Mayor Sobieski	We can hear you. Go ahead.
03:20:08.99	Linda Pfeiffer	Okay, great. So thank you. I just wanted to say thank you to Councilmember Jill Hoffman for...
03:20:30.34	Vice Mayor Cox	It looks like she got disconnected.
03:20:34.57	Mr. City Clerk	Yeah.
03:20:35.53	Vice Mayor Cox	Oh no, I see her.
03:20:41.29	Vice Mayor Cox	Can you ask her to start over?
03:20:46.55	Linda Pfeiffer	Can you hear me?
03:20:47.62	Mayor Sobieski	Yes, we can hear you. Can you reset former council member Pfeiffer's clock to two minutes?
03:20:55.61	Mayor Sobieski	Ms. Pfeiffer, go right ahead.
03:20:59.50	Linda Pfeiffer	Okay, I'm trying this again.
03:21:02.58	Linda Pfeiffer	Can you hear me now?
03:21:03.85	Mayor Sobieski	Yes, we can go ahead.
03:21:05.00	Linda Pfeiffer	Thank you.
03:21:05.89	Linda Pfeiffer	I just wanted to say thank you to Councilmember Jill Hoffman for
03:21:10.36	Linda Pfeiffer	the transparency of her questions, specifically around terminology.
03:21:15.04	Linda Pfeiffer	Questions like the fact that disclosures, you know,
03:21:19.43	Linda Pfeiffer	should be included.
03:21:21.45	Linda Pfeiffer	on reports that include unaudited numbers and what that means.
03:21:26.50	Linda Pfeiffer	It was interesting to hear that the GAAP standards did not require disclosures, whereas GASB does.
03:21:34.33	Linda Pfeiffer	It led me to wonder whether or not the council should consider
03:21:39.34	Linda Pfeiffer	using the GH, the GASB standards for reporting for more clarity.
03:21:46.06	Linda Pfeiffer	I also am very happy that there is more of a spotlight on the situation of the North Street steps
03:21:54.24	Linda Pfeiffer	With regards to the underground sewer storm during that needs to be fixed, the steps have been closed for going on five years now and it's just one more example of the city's neglected infrastructure.
03:22:09.59	Linda Pfeiffer	I also wanted to
03:22:13.80	Linda Pfeiffer	express concern
03:22:15.59	Linda Pfeiffer	regarding the $30 million pension liability. I recently heard it's actually $34 million.
03:22:23.58	Linda Pfeiffer	with regards to
03:22:26.08	Linda Pfeiffer	comments about contributing
03:22:28.68	Linda Pfeiffer	money to the 115 trust or directly to CalPERS, it doesn't help if you keep increasing
03:22:35.21	Linda Pfeiffer	your expenses.
03:22:37.12	Linda Pfeiffer	without actuarial analysis on employee raises. So I just wanted to express those concerns and I also wanted to thank council member Jill Hoffman again for asking the hard questions. Thank you.
03:22:55.44	Mr. City Clerk	All right, no further public comment.
03:22:57.47	Mayor Sobieski	Okay, we'll close the comment. We'll move on to council member committee reports. Does anyone have one?
03:23:02.97	Mayor Sobieski	you
03:23:03.88	Mayor Sobieski	Mayor Mrakas- Councilmember Kelman then lasting.
03:23:07.00	Council Member Coleman	I'll share too. I got to join Katie and Michelle Orr from the Sea Level Rise Task Force to give a presentation on the short-line adaptation plan to the chamber last week. And thank you, Council Member Hoffman, for coming to support that as well. Really great dialogue, good cross-section of people. Casey Peterson was there, Curtis Havel, and then a bunch of business owners sort of along the lines.
03:23:29.72	Council Member Coleman	not even along the waterfront, just throughout the town. So that was great. So thanks to the chamber for Darrell and Amy for facilitating that. And then I was at the MCE board retreat this week as well. They do such amazing work, really trying to figure out governance around regional
03:23:46.00	Council Member Coleman	strategy for keeping the grid online and avoiding burnout. So just a shout out, if you're not taking your energy from Marine Clean Energy yet, you can. It's very competitive with PG&E, if not the same. So take a look.
03:23:59.55	Mayor Sobieski	Thank you, Councillor Bosting.
03:24:01.41	Mayor Sobieski	And then often.
03:24:03.25	Council Member Gloucester	Thank you. I just wanted to note that I attended the Transportation Authority of Marin meeting this past week, and we had a series of reports that were all rather interesting, just kind of overarching look at how all of the different transit agencies in Marin are spending and what funds are available and how we're allocating funds from the varieties of different measures, Measure AA, which looks at, you know, how we're going to be allocating different dollars for transit across Marin. And I just wanted to report back that I'm really impressed not only by
03:24:36.63	Council Member Gloucester	the work that Director Richmond is doing at TAM to really prioritize all of these topics, but to coordinate across different organizations. This is the first time that we actually heard from a new coordinated committee that looks at transit, not just in Marin County, but across the Lumen Sonoma counties to make sure that all of the different transit authorities are working together and collaboratively putting forward our best foot on how we think about the future of transit, whether that's our ferries, our buses, or even our roads and our bikes. So just a big shout out to TAM as they finalize the countywide transit plan, which you'll be seeing going forward, that there's a lot of great work being done there. So just wanted to share that out.
03:25:18.58	Mayor Sobieski	Thank you, Councilmember.
03:25:19.84	Mayor Sobieski	Councilmember Hoffman anything?
03:25:21.55	Councilmember Hoffman	Last week I attended the Marin County Council of mayors and council members. And it's a monthly meeting that we have of all the electeds in Marin County. And we had a...
03:25:35.62	Councilmember Hoffman	um,
03:25:36.50	Councilmember Hoffman	Good update from the county on their efforts on homelessness from Gary Nagerese. So that was a good discussion.
03:25:45.65	Mayor Sobieski	Thank you. Vice mayor, anything?
03:25:47.89	Vice Mayor Cox	No, thank you.
03:25:48.46	Council Member Gloucester	Thank you.
03:25:48.60	Mayor Sobieski	All right. Thank you.
03:25:48.65	Vice Mayor Cox	I'm going to go.
03:25:48.70	Council Member Gloucester	Bye.
03:25:48.73	Vice Mayor Cox	Thank you.
03:25:48.75	Councilmember Hoffman	All right.
03:25:48.85	Vice Mayor Cox	Oh, okay.
03:25:49.09	Council Member Gloucester	Thank you.
03:25:49.43	Vice Mayor Cox	Thank you.
03:25:49.48	Councilmember Hoffman	of the
03:25:49.54	Vice Mayor Cox	Awesome.
03:25:49.73	Council Member Gloucester	So that we were-
03:25:50.42	Council Member Gloucester	We also all, the three of us, myself, Councilmember Kelman and Councilmember Hoffman, were all at the League of Cities conference last week. And I'm sure that we, yeah, that kind of a big deal because Councilmember Kelman was elevated to president of the North Bay League of Cities. So big round of applause to Councilmember Kelman. Great representation for Sausalito. I attended an amazing, I know, it's a big deal. I attended an amazing, I'm biased, but BBK put together what they called the housing law deputy panel that I really enjoyed. So proud to be represented by BBK, learned a lot.
03:26:26.28	Council Member Gloucester	My team did not win, but it was definitely eye-opening and it's always fun to see our colleagues at the League of Cities.
03:26:33.15	Mayor Sobieski	Thank you. City manager, do you have a report?
03:26:37.20	Richard Scaff	I don't.
03:26:40.24	Richard Scaff	I do, Mayor, and I'll be brief, council members of the public. First of all, you know, the American with Disabilities Act isn't just a law. It's the right thing to do. So the gentleman's concern about the loss of the parking space is something that we will look into in the macro sense. You know, talking to Richard Scaff, who is one of the predominant activists for rights for people with disabilities in California, I've agreed to sit down with him and see how Saucena could do better. So, you know, this is a concern on a broader scale than one parking space. The one parking space is a big concern, but the bigger concern is how Sausalito does better to the disadvantaged population or the disability population in the future with all of its facilities and infrastructure. So that's one. The Halloween festival that's going to happen on Thursday night begins at 545 at the fire station with the march. At 615, there's going to be the trick-or-treater lane at the basketball courts at Robin Sweeney Park. And then at 630 or 45, don't quote me, there's the best dressed puppy dog competition. So everybody should come out for that on Thursday and be safe.
03:27:52.83	Mayor Sobieski	Thank you. Thank you, City Manager.
03:27:54.98	Mayor Sobieski	Any future agenda items to add to the list?
03:27:57.91	Vice Mayor Cox	I actually had a question, Mayor.
03:27:59.19	Mayor Sobieski	mirror.
03:27:59.55	Mayor Sobieski	That's right.
03:28:00.70	Vice Mayor Cox	For the city manager, so it used to be that the park and recs department would invite council members to
03:28:07.38	Vice Mayor Cox	participate in the trick or treat lane that did happen last year and prior years, but I didn't see it this year.
03:28:15.68	Richard Scaff	If it didn't happen, vice mayor, that's a miss. We should make that up in the next day. So understood. Candy in a place.
03:28:21.30	Councilmember Hoffman	You understood?
03:28:22.89	Councilmember Hoffman	Be clear, though, council members can't attend. Yeah. You're free to attend, even if you don't have a booth.
03:28:24.74	Richard Scaff	Yeah.
03:28:24.98	Vice Mayor Cox	Thank you.
03:28:25.52	Richard Scaff	Yeah.
03:28:28.46	Vice Mayor Cox	Well, we, but if we don't have a table, we can certainly attend, but we won't be passing out. It used to be that we would get a table and we'd get a bucket of treats to hand out.
03:28:37.16	Councilmember Hoffman	You know, the lions are looking for help. I got an email today.
03:28:37.38	Vice Mayor Cox	the Lions?
03:28:40.59	Councilmember Hoffman	I don't think they'd turn your way.
03:28:45.18	Mayor Sobieski	Any future gen items coming?
03:28:48.84	Council Member Coleman	yeah i just want to note um that we were told that the rfp for the geologic hazard monitoring plan was um expected to provide proposals tomorrow and then there's 120 days to develop the plan i want to keep pushing to get that back on the agenda uh which is separate than the hillside ordinance which i also think it needs to have um started this discussion sooner rather than later so could you
03:29:11.54	Mayor Sobieski	City Clerk, did you note that distinction? Thank you very much. Council Member Hoffman and then Vice Mayor.
03:29:16.53	Council Member Coleman	Thank you.
03:29:16.55	Councilmember Hoffman	and then vice mayor.
03:29:17.70	Councilmember Hoffman	Thank you. I think when we talk about our, I think this is folding into our budget discussions for next year, but I think we need to talk about whether or not we want to go back to the comprehensive annual financial report instead of just an audit. At one of the meetings that we had last year with our working group, I think with
03:29:35.60	Councilmember Hoffman	that we had talked about the advantages of the comprehensive annual financial report as opposed to just an audit. And I think it's something now that we're seeing both.
03:29:46.17	Councilmember Hoffman	And I don't.
03:29:47.74	Councilmember Hoffman	I'm not advocating one way to...
03:29:49.52	Councilmember Hoffman	one way or the other, but I think we get more information and it's not a lot more money, I think. So anyway, just for discussion.
03:29:55.99	Councilmember Hoffman	it does remind me that
03:29:58.50	Councilmember Hoffman	Thank you for the reminder that we were at the Legal Cities last year, or sorry, last week.
03:30:03.33	Councilmember Hoffman	Um,
03:30:04.39	Councilmember Hoffman	One of the meetings that I attended was about
03:30:09.37	Councilmember Hoffman	budgeting or not budgeting, but economic development.
03:30:12.51	Councilmember Hoffman	and dollars for grants and that one of the most effective things you can do to increase your ability to get grants is to change your focus or at least focus your efforts of your economic development in the context of climate action because of the number of
03:30:27.83	Councilmember Hoffman	of grants available within the scope of climate action.
03:30:32.44	Councilmember Hoffman	almost any project that you can think of like
03:30:35.42	Councilmember Hoffman	the North Street stairs.
03:30:36.91	Councilmember Hoffman	in the hillside next to the North Street stairs would probably fit into that budget of climate action and response. So that was one of the best presentations that I went to, and that's just to incorporate into our future planning. The next one is protocols for boards and commissions. Other than our historic preservation and our PC, I don't think we have protocols for our non-statutory boards and commissions. And I think it might be helpful for us to come up with some protocols for them as well, as well as our annual sort of remit for the focus of those boards and commissions. And we can talk about that in January, but I wanted to get that on our schedule. So thank you.
03:31:19.57	Mayor Sobieski	Thank you. City Clerk, you took note of those, I assume. And Vice Mayor?
03:31:23.55	Vice Mayor Cox	Thank you. I endorse Councilmember Hoffman's calling for a CAFR going forward. We used to get a CAFR as well as we also used to get our budget
03:31:36.44	Vice Mayor Cox	printed out as a document that we could carry around. It had, it was bound
03:31:41.98	Vice Mayor Cox	you know, with a ring, a spiral binder ring that we could, I still have budgets going back to
03:31:49.44	Vice Mayor Cox	2014. So,
03:31:52.85	Vice Mayor Cox	I'd like us to resume that practice.
03:31:55.44	Vice Mayor Cox	There was something else that you mentioned, Councilmember Hoffman. What was the last one you mentioned that I also, oh, the protocols.
03:32:04.05	Vice Mayor Cox	I really liked the protocol idea for our boards and commissions.
03:32:08.25	Vice Mayor Cox	I also
03:32:09.99	Vice Mayor Cox	Um,
03:32:10.87	Vice Mayor Cox	have mentioned before a joint
03:32:14.36	Vice Mayor Cox	meeting with the City Council and the Planning Commission. So that's something that used to happen every year.
03:32:20.25	Vice Mayor Cox	um,
03:32:21.58	Vice Mayor Cox	And I think it's overdue. And I also would like us to start planning for our strategic planning session
03:32:28.27	Vice Mayor Cox	In the context of future agenda items, I'd like to get a strategic planning session on our calendar.
03:32:34.09	Vice Mayor Cox	for early in the year.
03:32:35.78	Vice Mayor Cox	so that we can really focus
03:32:38.39	Vice Mayor Cox	the work of the Council next year.
03:32:42.36	Vice Mayor Cox	Thank you.
03:32:44.30	Mayor Sobieski	Anything else?
03:32:44.97	Mayor Sobieski	Thank you.
03:32:45.28	Mayor Sobieski	Thanks.
03:32:45.56	Unknown	Bye.
03:32:45.75	Vice Mayor Cox	Thank you.
03:32:47.13	Council Member Gloucester	I'd like us to also have a consideration based on I so many of us attended a save our Sausalito event recently and they had sent a survey to all of the Sausalito residents and one of the pieces of feedback that came back was that there's a concern about.
03:33:03.30	Council Member Gloucester	a lack of transparency or access to information from the council. And I think we should just have a conversation about steps we can take effectively as a body to do more, whether it's through more city town hall forums or using technology or otherwise, just get that on our radar as well.
03:33:18.18	Mayor Sobieski	Got that city clerk.
03:33:19.21	Mayor Sobieski	Great.
03:33:19.58	Council Member Coleman	I'll just mention, you may remember this, Mayor, but early in the year I sent you, there's a platform called Rept, R-E-P-D. This is okay if you remember, there's lots on your mind. But the point of it is that they offer a platform to develop videos to do just that. That if you have questions and answers and they curate the way the questions are exchanged online so it doesn't fall into the next door rabbit hole, but instead it gets real questions answered by the Mayor, the Vice Mayor, the City Manager. They've offered us a three-month day.
03:33:20.04	Mayor Sobieski	Thank you.
03:33:45.37	Council Member Coleman	free pilot if we wanted to test something like that. So if there's interest, I will reconnect.
03:33:46.97	Ms. McDaniel	We were.
03:33:47.16	Unknown	one.
03:33:52.47	Mayor Sobieski	It's a future agenda item on the city clerks list. Thank you for that list. Thank you for everyone's attendance. Happy Halloween. See you at the dog parade, at the parade and the dog competition. Good night.
03:34:04.81	Mayor Sobieski	Public.
03:34:04.98	Mr. City Clerk	to come back.
03:34:05.20	Mayor Sobieski	Thank you.
03:34:05.23	Mr. City Clerk	I'm not sure.
03:34:05.32	Mayor Sobieski	you
03:34:07.48	Mayor Sobieski	No.
03:34:07.51	Mr. City Clerk	Yeah.
03:34:07.61	Mayor Sobieski	public comment.
03:34:08.74	Mayor Sobieski	It's late. So public comment, please, on all the items you heard. Councilmember Committee reports, City Manager report. We have a...
03:34:13.52	Kieran Culligan	with the
03:34:13.55	Mr. City Clerk	Whatever.
03:34:14.31	Mr. City Clerk	Here in Culligan?
03:34:14.90	Mayor Sobieski	Thank you.
03:34:16.22	Kieran Culligan	Now I feel really bad for taking your time after you basically broke the meeting. But I'm the chair of the, Kieran Callaghan, chair of the Pedestrian and Bicycle Advisory Committee. I know you have a very lengthy list of future agenda items. I would be very pleased if you could add on an update from our committee so that we could align with you on priorities. To Councilmember Hoffman's point, one of the best things that you can do for climate action is to reduce vehicle miles traveled. And that means walking around, taking a bicycle, getting on your subway, taking the bus. And there are an increasing number of grant-funded opportunities to do that. We are well-positioned because we have a ferry. We have a regionally important path that is Bridgeway. And when we get bicycle or pedestrian oriented funding, like it can repave the whole road. It's good for drivers. It's good for everyone. The more people we get on these types of transportation, the more parking spaces that are available for people who truly need it, as we heard from the concern around accessible parking. So we'd love to talk to you more about this topic. It fits in in many important ways and hope to talk more soon. Thanks.
03:35:24.61	Mr. City Clerk	All right, we have Babette McDougall.
03:35:29.76	Ms. McDaniel	Yeah, thank you.
03:35:30.97	Ms. McDaniel	You know, I want to also just add for you all to think about.
03:35:36.02	Ms. McDaniel	that very council chambers in which you all currently sit with the exception of Ms. Hoffman,
03:35:40.90	Ms. McDaniel	who like myself is remote.
03:35:42.92	Ms. McDaniel	At the moment, neither one of us is sitting in the council chambers directly.
03:35:46.82	Ms. McDaniel	But I attended the city council meeting.
03:35:49.05	Ms. McDaniel	Last week.
03:35:50.19	Ms. McDaniel	And I really have to say that I was really impressed with the level of brain trust in that room.
03:35:55.29	Ms. McDaniel	And the way very professionally
03:35:57.72	Ms. McDaniel	Extremely well done.
03:35:59.56	Ms. McDaniel	that the whole meeting comported itself
03:36:03.47	Ms. McDaniel	It really just absolutely
03:36:06.63	Ms. McDaniel	made me feel great about
03:36:08.65	Ms. McDaniel	this being my town.
03:36:10.44	Ms. McDaniel	And I love that level of professionalism and that whole commitment to the democratic process.
03:36:16.45	Ms. McDaniel	as it can possibly be lived.
03:36:19.01	Ms. McDaniel	was really a refreshing thing.
03:36:21.06	Ms. McDaniel	I finally got a copy of this so-called policy
03:36:24.16	Ms. McDaniel	That is being
03:36:25.99	Ms. McDaniel	promulgated among you folks on how you say you are
03:36:29.38	Ms. McDaniel	circumventing a 100% democratic engagement as we have
03:36:33.73	Ms. McDaniel	traditionally known it in this town.
03:36:35.96	Ms. McDaniel	And I go back to
03:36:37.33	Ms. McDaniel	you know, the late eighties and the nineties. So I go back a ways.
03:36:40.45	Ms. McDaniel	And the engagement and an exchange is something that we can all really think of with great pride.
03:36:46.77	Ms. McDaniel	So to decimate that in the name of post-COVID era, nobody cares. And why would you want to bother them anyway with your local government? I don't think that really fits in Sausalito. I don't think it ever did fit in Sausalito. So I'd like to encourage going forward.
03:37:01.51	Ms. McDaniel	that if there is anything that needs to be examined,
03:37:03.90	Ms. McDaniel	It's the way the democratic process is respected by the council
03:37:08.09	Ms. McDaniel	in this community.
03:37:09.49	Ms. McDaniel	The council we have now doesn't see it. I'm not talking about all five, but certainly...
03:37:13.98	Ms. McDaniel	Those of you who are newer to the community in general, I don't think you quite get that there is no us and them. So seeking to deploy divisions within the ranks
03:37:23.50	Ms. McDaniel	of our community.
03:37:25.03	Ms. McDaniel	You're either a positive person or you're a negative person.
03:37:27.85	Ms. McDaniel	I really take issue with that.
03:37:29.74	Ms. McDaniel	And I hope going forward, as we're now seven days away from our general election,
03:37:34.60	Mr. City Clerk	No further public comments.
03:37:37.21	Unknown	Oh.
03:37:40.30	Unknown	Sure.
03:37:42.28	Unknown	Um,
03:37:42.88	Unknown	And of future agenda items, what about thinking about a shuttle here in town that the city just has or it can be paid? But when I work at the Ice House, people say, well, where are the houseboats? And it's, well, it's a long walk. Or it's, that was one of the places that I really thought of it.
03:38:07.40	Unknown	even if people were parking further away, worker bees,
03:38:12.21	Unknown	you know, if they had a shuttle to get to their job,
03:38:16.42	Unknown	if there could be a lot that's, I don't know where, but, um,
03:38:21.97	Unknown	It's something to think about. Might be kind of fun. And maybe it could work.
03:38:30.00	Mayor Sobieski	Any other public comment?
03:38:31.35	Mayor Sobieski	I see none. We'll close public comment. Thank you again for your patience and enjoy.
03:38:35.69	Mayor Sobieski	Engagement this evening. Happy Halloween and see you tomorrow night.
03:38:43.97	Unknown	you